SMART Room System Manuel d'utilisation

SMARTRoomSystem™

for Microsoft®Lync®

Setup and maintenance guide

For models SRS-LYNC-S, SRS-LYNC-M and SRS-LYNC-L

Product registration

If you register your SMART product, we’ll notify you of new features and software upgrades.

Keep the following information available in case you need to contact SMARTSupport.

Serial numbers:

Interactive flat panel(s)*

Lync® appliance

Console

Camera

Table microphones

Audio processor

Speakers

Date of purchase:

*When requesting technical support, provide SMARTSupport with the left interactive flat panel’s serial number.

smarttech.com/kb/170450

FCC warning

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide

reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses and can radiate radio

frequency energy and, if not installed and used in accordance with the manufacturer’s instructions, may cause harmful interference to radio communications. Operation of

this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

Trademark notice

SMARTRoomSystem, SMARTBoard, DViT, smarttech, the SMART logo and all SMART taglines are trademarks or registered trademarks of

SMARTTechnologiesULC in the U.S. and/or other countries. Microsoft, Windows, Lync, Outlook and PowerPoint are either registered trademarks or trademarks of

Microsoft Corporation in the U.S. and/or other countries. All other third-party product and company names may be trademarks of their respective owners.

into any language in any form by any means without the prior written consent of SMARTTechnologiesULC. Information in this manual is subject to change without notice

and does not represent a commitment on the part of SMART.

This product and/or use thereof covered by one or more of the following U.S. patents.

www.smarttech.com/patents

08/2013

i smarttech.com/kb/170450

Important information

I M P O R T A N T

If you were directed to this guide from your room system’s quick start guide, proceed to Configuring

your room system’s software on page 11.

WARNING

lFailure to follow the installation instructions shipped with your SMART product could result in

personal injury and product damage which may not be covered by your warranty.

lEnsure your installation complies with local building and electrical codes.

lDo not open or disassemble the SMART product. You risk electrical shock from the high

voltage inside the casing. Opening the casing also voids your warranty.

lDo not stand (or allow children to stand) on a chair to touch the surface of your SMART

product. Rather, mount the product at the appropriate height.

lTo reduce the risk of fire or electric shock, do not expose your SMART product to rain or

moisture.

lIf your SMART product requires replacement parts, make sure the service technician uses

replacement parts specified by SMARTTechnologies or parts with the same characteristics

as the original.

lEnsure that any cables extending across the floor to your SMART product are properly

bundled and marked to avoid a trip hazard.

lDo not insert objects inside the cabinet ventilation holes, because they could touch dangerous

voltage points and cause electric shock, fire or product damage which may not be covered by

your warranty.

lDo not place any heavy objects on the power cable. Damage to the cable could cause shock,

fire or product damage which may not be covered by your warranty.

lUseonly extension cords and outlets into which this product’s polarized plug can be fully

inserted.

lUse the power cable provided with this product. If a power cable is not supplied with this

product, please contact your supplier. Use only power cables that match the AC voltage of the

power outlet and that comply with your country’s safety standards.

I M P O R T A N T I N F O R M A T I O N

ii smarttech.com/kb/170450

lIf the glass is broken, do not touch the liquid crystal. To prevent injury, handle glass fragments

with care when disposing of them.

lDo not move or mount the interactive flat panel by connecting rope or wire to its handles.

Because the interactive flat panel is heavy, rope, wire or handle failure could lead to personal

injury.

lUse SMART supplied mounting hardware or hardware that is designed to properly support the

weight of your product.

lDisconnect all power cables for your interactive flat panel from the wall outlet and seek

assistance from qualified service personnel when any of the following occurs:

oThe power cable or plug is damaged

oLiquid is spilled into the interactive flat panel

oObjects fall into the interactive flat panel

oThe interactive flat panel is dropped

oStructural damage such as cracking occurs

oThe interactive flat panel behaves unexpectedly when you follow operating instructions

iii smarttech.com/kb/170450

Contents

Important information i

Chapter 1: Welcome 1

About your room system 2

About this guide 7

Other documentation and resources 7

Specifications 7

Installation instructions 8

Deployment and remote management instructions 8

User documentation and training 8

Knowledge base 8

This chapter introduces you to your SMARTRoomSystem™ for Microsoft®Lync and this guide.

C H A P T E R 1

Welcome

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About your room system

Your SMARTRoomSystem features one or two SMARTBoard® interactive flat panels, a Lync

appliance, a tabletop console, a high-definition camera, microphones, speakers and a video

connection harness for use with an optional guest laptop.

Using the installed Lync Room System software, you can start a meeting and connect with other

individuals or meeting rooms with a single tap on the console or the interactive flat panels. You can

write or draw on the interactive flat panels using the whiteboard feature, connect an optional guest

laptop to share its screen and share files with connected individuals and meeting rooms in real time.

Features

Your room system includes the following features.

Integration with Lync

The SMARTRoomSystem integrates with your organization’s existing Lync infrastructure, enabling

users to schedule meetings, remotely join meetings, and share PowerPoint files using the Lync client

software already installed on their computers.

Simple startup

After the room system turns on, the console and the interactive flat panels show the meeting room’s

schedule, including when the meeting room is booked and when it’s available. Users can start a

scheduled meeting by pressing the meeting’s block in the schedule on either the console or the

interactive flat panels. Lync Room System software enables users to connect to remote participants

and shares video and audio.

Alternatively, users can start ad hoc meetings or whiteboard sessions with a single press of the

console or interactive flat panels.

Automatic sharing of video and audio

When users start or join meetings, the room system shares video and audio automatically without

requiring any manual setup on the users’ part. The room system’s high definition camera,

microphones and speakers facilitate users’ communication during the meeting.

Collaboration

Using Lync Room System software’s whiteboard feature, users can write or draw notes on the

interactive flat panels, automatically sharing with remote participants. Users can also write or draw

over MicrosoftPowerPoint® files attached to the scheduled meeting as well as connect their laptops

to share the laptop screens.

C H A P T E R 1

Welcome

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Presence detection

Each interactive flat panel has two presence detection sensors on its frame that can detect people up

to 16' (5 m) away. When the sensors detect people in the meeting room, the room system turns on.

When the sensors no longer detect people in the meeting room, the room system enters Standby

mode.

Components

Your room system consists of the following major components:

Part no. Description Small Medium Large

SBID 8070i-G4 SMARTBoard 8070i-G4 interactive flat panel

SBID 8084i-G4 SMARTBoard 8084i-G4 interactive flat panel

SBID 8070i-G4

(×2)

SMARTBoard 8070i-G4 interactive flat panel

(×2)

AM70-L Lync appliance

CP311 Console

CAM301 Camera

MIC500 Table microphones *

CSR500 Speakers

1019403 Video connection harness for guest laptops

N O T E

Other, minor components are documented elsewhere in this guide.

SMARTBoard interactive flat panels

SMARTBoard interactive flat panels feature SMART’s proprietary

DViT® (DigitalVisionTouch) technology on a 16:9 LCD screen

with e-LED backlight. DViT technology enables users to do the

following:

lInteract with content by pressing it with their fingers

lWrite digital ink on the digital whiteboard or on a shared

PowerPoint file using their fingers or one of the provided pens

lErase digital ink using their fists, their palms or the provided

eraser

*Included in the table microphone upgrade kit

C H A P T E R 1

Welcome

4 smarttech.com/kb/170450

During a meeting, the interactive flat panels show video, shared PowerPoint files, and video input

from optionally connected laptops. In addition, users can use the whiteboard feature to record notes

and share them with others.

For information on which interactive flat panel model is included with your room system and the

differences between these models, see Comparing small, medium and large rooms on page 6.

Lync appliance

The Lync appliance includes Lync Room System software as well as SMARTProductDrivers. Lync

Room System software enables users to start, join and facilitate meetings and connect with others

through your organization’s Lync infrastructure. SMARTProductDrivers enables the touch features

of the interactive flat panels and the operation of the all components in the room system.

The Lync appliance is installed in a slot on the bottom of the interactive flat panel.

N O T E

In large rooms, the Lync appliance is installed on the left interactive flat panel.

Console

The console is the room system’s primary display. It enables users to access and

control the features of Lync Room System software during their meetings.

The console is typically located on the meeting room table. Like the interactive flat

panels, the console features a 16:9 LCD screen with touch technology, enabling users to

interact with buttons and other controls by pressing them.

Camera

The high definition camera automatically captures room video during meetings. Users

can temporarily stop the video or shutter the camera for privacy purposes.

In most meeting rooms, digital pan, tilt and zoom (DPTZ) and the camera’s 109° field of

view ensure all meeting participants are captured regardless of where they are in the meeting room.

The camera is installed on the top of the interactive flat panel in small and medium rooms or between

the interactive flat panels in large rooms.

Microphones

The microphones automatically capture audio during meetings. Users can

temporarily mute the microphones for privacy purposes.

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