Sharp MX-2300N Guide Manuel utilisateur

User's Guide

MX-3500N

MX-3501N

MX-4500N

MX-4501N

MX-2300N

MX-2700N

MODEL:

System Settings Guide

MX-3500N

MX-3501N

MX-4500N

MX-4501N

MX-2300N

MX-2700N

MODEL:

Table of Contents

About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

SYSTEM SETTINGS (GENERAL)

Accessing the System Settings (General) . . . . . . . . 5

System Settings (General) List . . . . . . . . . . . . . . . . . 9

Total Count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Default Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

List Print (User) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Paper Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . 24

Address Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Fax Data Receive/Forward . . . . . . . . . . . . . . . . . . . . 44

Printer Condition Settings . . . . . . . . . . . . . . . . . . . . 46

Document Filing Control . . . . . . . . . . . . . . . . . . . . . 52

USB-Device Check . . . . . . . . . . . . . . . . . . . . . . . . . . 57

User Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

SYSTEM SETTINGS

(ADMINISTRATOR)

Accessing the System Settings (Administrator) . . 60

System Settings (Administrator) List . . . . . . . . . . . 64

User Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Energy Save. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Operation Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Device Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Image Send Settings . . . . . . . . . . . . . . . . . . . . . . . . 104

Document Filing Settings . . . . . . . . . . . . . . . . . . . . 114

List Print (Administrator) . . . . . . . . . . . . . . . . . . . . 116

Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Enable/Disable Settings . . . . . . . . . . . . . . . . . . . . . 118

Change Administrator Password . . . . . . . . . . . . . 122

Product Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Storing/Calling of System Settings . . . . . . . . . . . . 124

About This Manual

Please note

• Where this manual shows the "MX-2300/2700 series" or the "MX-3500/4500 series", the following models are indicated:

MX-2300/2700 series: MX-2300N, MX-2700N

MX-3500/4500 series: MX-3500N, MX-3501N, MX-4500N, MX-4501N

• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please

contact your nearest SHARP Service Department.

• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem

is discovered, please contact your dealer or nearest SHARP Service Department.

• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its

options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due

to use of the product.

Warning

• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as

allowed under copyright laws.

• All information in this manual is subject to change without notice.

Illustrations and the operation panel and touch panel shown in this manual

The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.

The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed on the MX-2700N

(equipped standard with an automatic document feeder).

To further explain certain functions and uses, some explanations assume that additional peripheral devices are installed.

Manuals Provided with the Machine

Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When

using the machine, read the appropriate manual for the feature you are using.

Printed manuals

The display screens, messages, and key names shown in the manual may differ from those on the actual machine

due to product improvements and modifications.

Manual name Contents

Safety Guide This manual contains instructions for using the machine safely and lists the specifications of the machine

and its peripheral devices.

Software Setup

Guide

This manual explains how to install the software and configure settings to use the machine as a printer or

scanner.

Quick Start Guide

This manual provides easy-to-understand explanations of all the functions of the machine in a single

volume.

Detailed explanations of each of the functions can be found in the manuals in PDF format.

Troubleshooting

This manual explains how to remove paper misfeeds and provides answers to frequently asked questions

regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using

the machine.

Facsimile Quick

Reference Guide

This manual explains the basic procedures for using the fax function of the machine, and provides an

overview of the features of the fax function, troubleshooting procedures, and specifications.

For detailed information on using the fax function and the system settings for fax, see the "Facsimile

Guide" in PDF format.

Operation manuals in PDF format

The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To

view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals

is explained in "How to download the manuals in PDF format" in the Quick Start Guide.

Icons used in the manuals

The icons in the manuals indicate the following types of information:

Manual name Contents

User's Guide This manual provides information, such as basic operation procedures, how to load paper, and machine

maintenance.

Copier Guide This manual provides detailed explanations of the procedures for using the copy function.

Printer Guide This manual provides detailed explanations of the procedures for using the printer function.

Facsimile Guide This manual provides detailed explanations of the procedures for using the fax function and the "System

Settings" that are related to fax.

Scanner Guide This manual provides detailed explanations of the procedures for using the scanner function and the

Internet fax function.

Document Filing

Guide

This manual provides detailed explanations of the procedures for using the document filing function. The

document filing function allows you to save the document data of a copy or fax job, or the data of a print

job, as a file on the machine's hard drive. The file can be called up as needed.

System Settings

Guide

(This manual)

This manual explains the "System Settings", which are used to configure a variety of parameters to suit

the aims and the needs of your workplace. Current settings can be displayed or printed out from the

"System Settings".

This alerts you to a situation where there is a risk of machine damage or failure.

This provides a supplemental explanation of a function or procedure.

This explains how to cancel or correct an operation.

System Settings

The system settings are used to configure a variety of parameters to suit the aims and the needs of your workplace. The

system settings are also used to display or print out the current settings and status of the machine. The system settings

allow you to make the machine easier to use.

The system settings consist of settings for use by general users, and settings that can only be configured by an

administrator of the machine. These two groups of settings are distinguished in this manual as follows.

System Settings (General) System Settings (Administrator) *Login Required

System settings that can be configured by general users

(including the administrator). For example, the following

settings can be configured.

• Date and time settings

• Paper tray settings (paper size and paper type)

• Storing destinations for the fax and scanner functions.

• Settings related to the printer function

• Storing, editing, and deleting folders for the document filing

function.

• Displaying the number of pages printed, scanned, and

faxed.

For more information, see "1. SYSTEM SETTINGS

(GENERAL)" (page 5).

System settings that can be configured by the administrator.

To configure these settings, login as an administrator is

required. For example, the following settings can be

configured.

• Storing users of the machine.

• Energy save settings

• Settings related to the operation panel

• Settings for peripheral devices installed on the machine.

• Settings related to the copy function

• Network connection settings

• Transmission/reception settings for faxes and scanned

images

• Advanced settings for the document filing function

For more information, see "2. SYSTEM SETTINGS

(ADMINISTRATOR)" (page 60).

Settings for general users

Settings for administrators

•Administrator password

To maintain security, the administrator of the machine should promptly change the password after the machine is

purchased. (For the factory default administrator password, see "TO THE ADMINISTRATOR OF THE MACHINE" in the

Safety Guide.) To change the password, see "Change Administrator Password" (page 122) in the system settings

(administrator).

*To ensure a high level of security, change the password at regular intervals.

• The above groupings of "General" and "Administrator" are used as a convenient means of clarifying the functions of the

settings. These groupings do not appear in the touch panel.

• For information on system settings for fax, see "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide.

• The Web pages can also be used to configure the system settings. To configure the system settings from the Web pages,

click [System Settings] in the Web page menu.

This chapter describes the system settings that can be configured by general users of the machine.

Accessing the System Settings (General)

When User Authentication is not Enabled

Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation

panel.

Operation panel

When the [SYSTEM SETTINGS] key is pressed, the following menu screen appears on the touch panel. Touch the item

in this screen that you wish to configure. For detailed explanations of each of the settings, see the following pages of this

chapter.

System settings screen (factory default state)

SYSTEM SETTINGS (GENERAL)

• To quit the system settings, touch the [Exit] key in the top right corner of the screen.

• User authentication is initially disabled (factory default setting).

DOCUMENT

FILING

IMAGE SEND

COPY

JOB STATUS

SYSTEM

SETTINGS

LOGOUT

LINE

DATA

READY

DATA

[SYSTEM SETTINGS] key

System Settings ExitAdmin Password

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

Default Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

Address Control

Document Filing

Control

[Exit] keySetup Items

When User Authentication is Enabled

When "User Authentication Setting" (page 80) is enabled, login is required in the login screen before the machine can be

used.

The login screen varies depending on the settings configured in "Authentication Method Setting" (page 80). If one of the

following login screens appears, log in using the user information provided by the administrator of the machine. You can

then use the system settings.

User number

When authentication is by login name/password/E-mail address, your E-mail address must also be entered in the

following procedure. Touch the [E-mail Address] key and enter your e-mail address, which is stored on the LDAP server,

in same way as you enter the password. When finished, touch the [OK] key. (If you select a user whose E-mail address

is stored in the machine, the e-mail address is automatically entered when the user is selected.)

Please enter your login name /

password.

User Authentication

User Name

Password

Auth to: Server 1

Please enter your login name /

E-mail address / password.

User Authentication

E-mail Address

User Name

Password

Auth to:

Server 1

Admin Login

Enter your user number.

• Check with your administrator for the user information that is required to log in.

• When auto login is enabled, the login screen will not appear.

Touch the [Login Name] key.

You can touch the key and enter a user registration number (see "User Registration" (page 81)) with the

numeric keys to directly select the corresponding user.

Please enter your login name /

password.

User Authentication

User Name

Password

Auth to:

Server 1

Select the user.

• You can touch the key and enter a user registration number (see "User Registration" (page 81)) with the

numeric keys to directly select the corresponding user.

• To specify a user not stored in the machine directly using the LDAP server, touch the [Direct Entry] key, enter the

Enter a password.

(1) Touch the [Password] key.

(2) Enter a password on the text entry screen

that will appear.

When logging in locally to the machine, enter your

password that was stored as explained in "User

Registration" (page 81).

If authentication is to the LDAP server, enter your

password that is stored on the LDAP server.

For the procedure for entering text, see "6. ENTERING

TEXT" in the User's Guide.

If a password has not been established, this step is not necessary.

Go to step 4.

Touch the [OK] key.

• When a user is selected that is stored on the machine, [Auth to:] is entered. To enter your login name directly or

change the login destination, touch the [Auth to:] key. The following screen appears when the key is touched. Select

the desired key and touch the [OK] key.

• "Authenticate to" cannot be changed when an LDAP server has not been stored.

• Users for which the authentication destination is LDAP cannot select "Login Locally".

• This completes the login procedure. After login, the system settings can be used.

For the procedure following login, see "When User Authentication is not Enabled" (page 5).

Please select a user

to be logged in.

Admin Login

Direct Entry

ABC User

AAA AAA

CCC CCC

EEE EEE

GGG GGG

All Users ABCD EFGHI JKLMN OPQRST UVWXYZ

BBB BBB

DDD DDD

FFF FFF

HHH HHH

Back

Please enter your login name /

password.

User Authentication

AAA AAA

User Name

Password

Auth to:

Please enter your login name /

password.

User Authentication

AAA AAA

User Name

Password

Auth to:

Select the authentication system of registered user.

Authenticate to:

Server 2

Server 3

Server 1

1/2

Enter your user number with the

numeric keys.

Each entered digit will be displayed as " ".

Touch the [OK] key.

• When a user number is set to a 8-digit number, this step is not necessary. (When an user number is entered, login

will take place automatically.)

• This completes the login procedure. After login, the system settings can be used.

For the procedure following login, see "When User Authentication is not Enabled" (page 5).

• To configure and store LDAP settings, click [Network Settings] and then [LDAP Settings] in the Web page menu.

(Administrator rights are required.)

• When Auto Clear activates, logout automatically takes place.

•To logout...

Press the [LOGOUT] key ( ). (Except when entering a fax number.)

Enter your user number.

Admin Login

Enter your user number.

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