Oce 3165 Manuel utilisateur

Key Operator Manual

Océ 3165

or transmitted in any form or by any means without written permission from

Océ.

Océ-Technologies B.V. makes no representation or warranties with respect to

the contents hereof and speciﬁcally disclaims any implied warranties of

merchantability or ﬁtness for any particular purpose.

Further, Océ-Technologies B.V. reserves the right to revise this publication and

to make changes from time to time in the content hereof without obligation to

notify any person of such revision or changes.

Code number 7055845

Edition 4.0

Océ-Technologies B.V.

This manual contains a description of the tasks which can be performed by the

key operator of the Océ 3165. The introduction (chapter 1) contains a general

description of the tasks for conﬁguring and maintaining the copier and how to

access the key operator mode. It is, however, recommended that you ﬁrst read

the Océ 3165 User Manual.

Key to the copier and operating panel

To assist you in ﬁnding parts of the copier and the functions on the operating

panel quickly, an illustration of the Océ 3165 is presented on the inside front

cover and of the operating panel on the inside back cover, both of which can be

folded out.

Safety information

This manual contains the following safety information:

■Appendix A lists ‘Instructions for safe use’. You are advised to read this

information before you start to actually use the copier. Technical safety

information such as safety data sheets can also be found in appendix A.

■Where applicable, cautions and warnings are used throughout this manual to

draw your attention to safety precautions to be taken.

Contents 3

Contents

Chapter 1 Introduction

About this manual 8

What’s new in this release? 10

Switching the Océ 3165 on/off 11

Accessing the key operator system 13

Using the key operator system 14

Switching the DAC on/off 15

Chapter 2 Conﬁguration management

Customizing settings 18

Changing standard copy settings 18

Changing the standard margin shift 19

Changing the display language 20

Changing the initial operating mode on a Network Copier 21

Defining the reset time for settings 22

Defining the automatic switch-off time 23

Defining paper trays for reports 24

Linking paper trays 25

Defining user permissions 26

Access to paper trays and stapler 26

Access to special feeder 27

Defining access control and accounting 28

Activating/deactivating access control 29

Activating/deactivating an external copy charge device 30

Defining copy charges 31

Forcing users to print to their mailbox 32

Limiting the storage time of mailbox jobs 33

Temporarily stopping automatic printing 35

Defining the time delay for print jobs 36

Changing the key operator phone number 38

Obtaining system information 39

Printing the Network Copier configuration report 39

Reading the copy and print volume on a Network Copier 40

Reading the size of the copier memory 41

4 Océ 3165 Key Operator Manual

Chapter 3 Account Management

Introduction 44

Opening accounts 45

Opening copy accounts 45

Opening print accounts 46

Displaying account information 47

Changing accounts 49

Changing the copy/print limit 49

Changing or assigning an PIN code 50

Changing an account number 51

Changing the sort order of print accounts 52

Resetting account counters 53

Freezing and re-opening accounts 54

Deleting an account 55

Deleting all accounts 56

Printing account information 57

Saving/restoring account information 58

Chapter 4 Maintenance

Refilling staples 60

Refilling toner 65

Emptying the staple tray 69

Chapter 5 Error handling

Clearing staple jams 72

Restarting the DAC 76

Removing all print jobs 77

Miscellaneous problems 78

Calling Service for help 79

Contents 5

Appendix ASafety information

Instructions for safe use 82

Safety data sheets 84

Safety data sheet Océ 3165 Digital Copier 85

Safety data sheet Océ 3165 Network Copier 86

Safety data sheet Océ Master 87

Safety data sheet Océ F11 toner 89

EPA Energy Star 91

Removal of the Nickel Cadmium battery 93

Appendix BMiscellaneous

Notation conventions 96

Reader’s comment sheet 97

Addresses of local Océ organisations 99

Index 101

6 Océ 3165 Key Operator Manual

Océ 3165

Key Operator Manual

Chapter 1

Introduction

This chapter describes the tasks required of persons in

charge of managing and maintaining the Océ 3165. It also

informs you about how to switch on and off the Océ 3165

and how to access the key operator system.

8 Océ 3165 Key Operator Manual

About this manual

TheOcé 3165 is adigital copier which can be used stand-alone and is referred

toastheDigitalCopier. Using the optional Digital Access Controller (DAC for

short), the Océ 3165 can also be connected to a computer network and as such

function as the Océ Network Copier. In the latter case, the Océ 3165 can

handle both copy jobs and print jobs.

Users and tasks The key operator is responsible for the daily maintenance of

the Océ 3165. The key operator controls the use of the copier, maintains it and

insures that the most frequently-used standard settings are installed. He or she

also assists users with their copy jobs. Should something occur which requires

the attention of the key operator, a message will appear on the display which

requests the user to notify the key operator.

Assisting users with their print jobs would be a task of a person with an indepth

knowledge of workstation environments.

When an Océ 3165 Network Copier is placed in a central reproduction

environment, such as a copy shop or inhouse reproduction department, the

central operator prints ﬁles of other users using the Job SubmitIT application.

This conﬁguration is referred to as the Océ 3165 PRO. In such a central

reproduction environment the central operator may also function as a key

operator and be in charge of managing and maintaining the Océ 3165. He or

she is also most likely able to assist users with their print jobs.

Documentation set As you see, in different environments different users

perform different tasks. Therefore, the documentation set supplied with the

Océ 3165 consists of manuals with related tasks: a User Manual and a Key

Operator manual. The User Manual is intended for all users and contains the

information required to make copies, to install the print driver, to make prints,

to keep paper and staples available, and to clean the glass platen.

Contents of this manual This manual contains all the details needed to assist

users and to keep the Océ 3165 in excellent condition. It is meant for the

person(s) in charge of:

■conﬁguration management, such as user default settings, access

permissions and other general settings. See chapter 2.

■account management, such as opening and closing copy accounts,

deﬁning copy limits for individual accounts, printing account

information etc. See chapter 3.

Introduction 9

■submitting print jobs of other users using the Job SubmitIT application. See

chapter 4.

■daily maintenance, such as reloading paper and staples, reﬁlling toner and

emptying the staple tray. See chapter 4.

■error handling and calling the service organisation when the copier indicates

this. See chapter 5.

10 Océ 3165 Key Operator Manual

What’s new in this release?

For those who have upgraded their system from release 1.3 to 2.2 we include

the following list of changes:

New functionality in release 2.2

Standard operation mode Chapter 2

Standard margin shift

Linking of paper trays

Call key operator to load paper

Call key operator to reﬁll staples

Enable/disable use of special feeder

Accounting system for copying and/or printing

Copy charge device for copying and printing

Copy charges deﬁnition

Disabling automatic printing

Automatic deleting mailbox jobs

Key operator phone number

Copier memory size indication

Managing accounts Chapter 3

Switching automatic printing off and on Chapter 5

Print system log ﬁle

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