HP NetMail/3000 Manuel utilisateur

NetMail/3000 Menu Interface

Users Guide

2-1

Menu Interface

NetMail/3000 Menu Interface

Users Guide

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What You Need to Know About Sending Electronic Mail

For mail users, NetMail/3000 tries to provide a user interface for the computer novice, as

well as shortcuts for the computer pro. Most commands are available via the terminal function

keys on HP terminals as well as being enterable (with appropriate shortcuts) from the keyboard.

Electronic mail is similar in many respects to conventional post office style mail -- but

much faster and without the stamps! Electronic messages consist of two parts; the envelope and

the message or letter itself.

An electronic envelope, just like the equivalent you are used to, is merely a “holder” for

the message itself. It routes the message with an address of the intended recipient, and (usually)

contains a return address in case there is a problem delivering the message.

Electronic “envelopes” contain the same information as the traditional paper envelopes,

though to make it easy for computers to process, the information is coded in a specified format.

NetMail/3000 takes care of formatting the “envelope” for you, and prompts you for the informa-

tion it needs.

A paper envelope, like its electronic equivalent, shows no outward signs of the message

within. Unlike the paper envelope, electronic envelopes can contain text messages (like standard

typewritten correspondence), as well as many other types of computer data. For purposes of

example, the previous envelope might contain a message as follows:

From: My Address No

Postage

Due

To: Your Address

Mar 21, 1993

From: John Smith (Regional Manager)

To: Department

Cc: Admin Staff

Dear Sirs:

The next meeting on monthly sales figures will be

held tomorrow morning at 9AM.

NetMail/3000 Menu Interface

Users Guide

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To provide uniformity, standard office memos usually begin with headings something like

you see on this memo. Though most people don’t begin personal letters like this, businesses often

adapt these headings to aid in filing the messages for future reference, and to allow quick and

accurate scanning of the messages to determine their priority. Corporate memos typically range

from trivial informational messages to high-priority messages demanding immediate action or

response.

To provide the maximum flexibility in both business and personal use, electronic mail sys-

tems (in particular the standard which NetMail/3000 adheres to) enforce a standard set of head-

ings on all messages. These headings are part of the actual message (in fact, they are always at the

beginning of the message) as opposed to the envelope information.

Though you don’t have to be too concerned with all the items that appear in message head-

ings, be aware that they will be generated for all messages, and that they provide you with impor-

tant information. Heading information includes the date and time the message was sent, the date

and time it was received by your computer, the person that sent the message, and where they sent

it from (their return address). Optionally, the heading may also contain the subject of the message,

a complete list of who was sent the message, an identifying number for the message, what the

message is replying to, as well as many other possible items.

Before you begin, there are a few basic ideas you should understand about NetMail/3000,

which will hopefully help you understand why NetMail/3000 does certain things the way it does,

and should help you use the system more efficiently and effectively.

Whenever you run NetMail/3000, a header is printed across the top of your screen describ-

ing the version of NetMail/3000 that is running, and also what your NetMail/3000 electronic mail

address is. This address appears in the upper right of your screen, and typically has a name, fol-

lowed by an “@”, then followed by the “name” of the computer you are working on. Make note of

this name, as this is the key necessary for others to send you mail.

Note: NetMail/3000 determines your mail address by looking up the logon you used when

signing on the computer. If you have reason to believe the mail address is not correct, see your

local mail system administrator. (This is not common, but may occur on systems where many peo-

ple use the same user and account name and the mail system administrator has not yet completely

set up mail access.)

NetMail/3000 Menu Interface

Users Guide

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When you run NetMail/3000, you will be presented with a list of all the mail in your

“mailbox”. The following sample screen illustrates what you might see on a typical mail display:

The following items outline the important points on the mail screen. The arrows on the

display outline the areas you should take note of:

(1) Take note of the name displayed here on your screen. This is your mail

name -- the name which you are known by to the mail system and the

address which others must use to send mail to you.

(2) The menu bar. Note that this area remains constant on the screen though

messages in the “message area” below it scroll up and down. Each word on

the menu bar describes a group of commands which can be displayed by

selecting that group. To select a group, first you must have the menu bar

activated by selecting the “Menu Bar” function key, then use the left or

right arrow keys on your keyboard until the group you want is highlighted,

then hit either the “RETURN” key or the “down arrow” key to “pull down”

the menu list. Once a group is pulled down, you can use the up or down

arrow keys to move among the available options (the current option is

always highlighted) and can select an option with the “RETURN” key. You

can also use the left or right arrow keys to move to other menu groups. As

described later, some menu selections will pop up further choice lists.

NetMail/3000 Menu Interface

Users Guide

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(3) New (unread) message indicator column. In this column you will see

“NEW” in front of messages which have not yet been read. Note that on

HP terminals, “URGENT” unread messages will blink.

(4) This arrow indicates the column where the date and time that the message

was delivered into your mailbox is displayed. The date is followed by the

time in HOUR:MINUTE format.

(5) This arrow indicates the area of the message listing that displays the

approximate size of the message. The size is listed in bytes, and is rounded

into k-bytes if the message is large enough, or even M-bytes.

(6) This area indicates the type of message which has been delivered into your

mailbox. “Text” is the most common message type, and indicates a regular

message, “Mult” denotes a message with files attached, and you may also

see “UNDL” for messages that are returned to you if they were not deliver-

able.

(7) This area indicates who the message is from. If the message was sent by

someone on the same system, you will only see a simple mail name here. If

the message came from another system, you will see a more typical net-

work mail address, usually consisting of a name followed by an “@” and

then the name of a remote computer system.

(8) This area on the display tells you information about the current listing of

mail messages and your mailbox overall. In the upper left portion of this

area is the name of the current folder (whose contents are displayed).

Below that you see the total number of folders you have created. In addi-

tion, in further over to the right, you see the number of “urgent” messages

in your mailbox, the total number of messages (of any priority) in your

mailbox, the number of “new” (unread) messages in your mailbox, and on

the right side, the size of the current folder (in bytes) and below it the size

of your entire mailbox (in bytes).

(9) The subject line of the message. On the line below the description of the

message, if there was a subject specified by the sender, the subject line will

be displayed for you. Since subject is not required by the e-mail standards,

not all messages will have a subject specified (though in practice most do).

NetMail/3000 Menu Interface

Users Guide

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What Are Mail Addresses?

Mail addresses come in many different types and forms. NetMail/3000 uses mail

addresses that look like this:

Your mail address will look something like this. You will find your mail address displayed

in the upper right corner of your terminal display whenever you are in the NetMail program.

Most other mail addresses you will encounter will look something like this format also.

However, you may also see any one of the following formats of mail addresses:

/PN=john.doe/O=bigcorp/ADMD=TELEMAIL/C=US/@SPRINT.COM

John_SMITH/DESK1/[email protected]

johndoe%[email protected]

[email protected]

70901.987@COMPUSERVE.COM

host1!host2!johndoe

host:[email protected]

You may even see combinations of some of these (if you communicate with outside net-

works). Though you need not be concerned with the details of what these addresses mean, you

may have to enter addresses like these if your organization is connected to a large network like the

Internet. Not to be alarmed, to communicate with users in your own organization, you need only

know their mail name (NetMail/3000 automatically figures out what machine the user is on).

[email protected]

Mailname |

Host computer name

NetMail/3000 Menu Interface

Users Guide

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Running the NetMail Program

The first thing you need to know is how to start up NetMail. For MPE users you merely

enter: :RUN NETMAIL.SYS.THREEK

If you see a “[NetMail/INBOX]” when you start up NetMail/3000, then you are in

“command mode.” To change your display to “menu mode” (this manual deals with the

menu mode interface) enter the command “SET MODE=MENU” and hit return (leave off

the quotes). Your screen will then re-paint and you will see the menu display as described.

Once you start up NetMail, you will be greeted by a heading line displayed across the top

of your screen, a list of whatever mail messages are currently in your mailbox, and will be point-

ing to the list of messages in your INBOX folder. You can use the arrow keys on your keyboard

(up arrow, down arrow, left arrow, right arrow) as well as the “page up”, “page down”, or “home”

(diagonal arrow) keys on your keyboard to move the current message pointer to a message you are

interested in. Note that the current message pointer is highlighted or inversed and moves up and

down as you use the up and down arrow keys on your keyboard.

At this point, you can either move the cursor to a message you are interested in (and hit

RETURN to read it or the DELETE MESSAGE function key (f4) to delete that message), or you

can select the MENU BAR (f3) function key to activate the pull-down menu at the top of the

screen. Note that since many menu operations operate on the “current” message, you may still

want to select an appropriate message before activating the menu bar.

NetMail/3000 Menu Interface

Users Guide

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Basic Operations

Whenever you run NetMail/3000 in menu mode, you will see the menu bar painted across

the top of the screen, and a message display area below where messages in the current folder are

listed. For those of you used to standard applications on HP3000s, you need to be aware that Net-

Mail/3000 actually lets you use the terminal’s arrow keys (up, down, left, right) - you may not be

used to using these in an HP3000 application.

NetMail/3000 Menu Interface

Users Guide

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The ALT Key

Something PC users may find more intuitive is the separation of the menu bar and the win-

dow below. On PCs you typically use the “ALT” key to toggle between the menu bar and the

application window; since we don’t have “ALT” keys on HP terminals (and on PCs running emu-

lation packages we still don’t have access to it from the HP3000) we use a function key to simu-

late it. In our case, the “ALT” key is simulated by the f3 (function key 3), which is labelled as

“Menu Bar” if you are currently “in” the message listing window, and changes to “Message List”

when you have the menu bar activated. Each time you hit thef3 key, youwill movebetween the

menu bar and the message list.

NetMail/3000 Menu Interface

Users Guide

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Cursor Keys

In the message display area, you use the arrow keys (up/down) to point to the message you

want to “operate” on (read, delete, whatever). You can also jump a page at a time with the “page

down” or “page up” keys, or even jump all the way to the top of the list by using the “CNTL

home” key combination (hold down the CNTL or CTRL key and hit the diagonal-up arrow), and

can jump all the way to the bottom of the list by using the “CNTL end” key combination (holding

down the CNTL or CTRL key and hitting the “end” key). As you move around, the “current” mes-

sage will be highlighted. and the message display may scroll if you have more than one screen full

of messages. You’ll notice that there is a “scroll bar” on the right hand side of the message list,

which graphically shows you where you are in the list (useful if you have many pages of messages

so you can see how near the top or bottom you are). You might also notice the scroll bar across the

bottom of the listing; this typically stays on the left side, but if you happen to get a message with a

very long “From address” (which might disappear off the right side of the screen), you can scroll

the display to the right to see the rest of it - use the right arrow key til you hit the right margin,

after which the display will start scrolling to the left.

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