Xerox SCAN TO PC DESKTOP 10 Manuel utilisateur

Xerox

Scan to PC Desktop®

Professional 10

Solutions for the

education market

Key challenges in education

Q. How do you store student ﬁles?

Scan to PC Desktop Professional is an affordable way to replace

paper ﬁles with document management on the PC.

Q. How do you organize and share information with other

academic institutions?

Scan to PC Desktop Professional turns any document into a PDF

ﬁle that can be easily secured, viewed and shared.

Q. How do you archive paper documents?

Scan to PC Desktop Professional allows easy migration from

manual to electronic (PDF) submissions that are fully searchable.

Q. How do you backup your information in case of a disaster?

Digital documents stored in Scan to PC Desktop Professional are

easily archived into existing content management servers and to

CD/DVD writers.

Q. Are you interested in streamlining your paper handling

processes?

Scan to PC Desktop Professional enables scan-to-desktop from

network copiers and multifunction printers to reduce the costs

associated with handling paper documents.

Q. Do you need to edit documents, spreadsheets or

presentations received as paper or PDF?

Scan to PC Desktop Professional instantly converts paper and PDF

ﬁles into fully-formatted documents that you can easily edit.

Q. Do you work with PDF ﬁles? Do you need to create, edit or

convert PDF ﬁles? Do you need to repurpose content found in

PDF ﬁles?

Only Scan to PC Desktop Professional combines PDF creation,

editing and conversion into a single, affordable solution.

Q. Do you work with paper-based business forms?

Scan to PC Desktop Professional includes Nuance’s Logical Forms

Recognition engine, enabling you to quickly and accurately scan

in blank forms and convert them to PDF forms that can be ﬁlled

out electronically.

Education industry proﬁle

The education industry is experiencing demanding times.

Students expect high levels of service. Budgets must be lean,

yet adaptable to changing requirements. Public institutions

have had their funding signiﬁcantly reduced over the last few

years. Private institutions have seen their operating costs

escalate dramatically. In spite of all of this, these organizations

have continued to service a growing population of students.

These institutions need to save money wherever possible.

Reducing paper, providing computer access for the disabled

and securing sensitive information are mandates that

administrators must now address.

Education industry business drivers

•Operational cost reduction

•Securing student information

•Providing student information faster

•Turn paper forms into PDF and Microsoft forms

that can be ﬁlled out electronically

•Converting student ﬁles to digital records

Solution overview

Nuance and Xerox have developed a solution to help your

organization bridge the gap between paper, Microsoft Ofﬁce

and PDFs, and to signiﬁcantly improve the way every person

in your organization uses and shares documents every day.

The Scan to PC Desktop Professional 10 solution, leveraging

Xerox Extensible Interface Platform™ technology, is designed

for seamless integration with Xerox multifunction devices,

and to facilitate productive scanning and PDF workﬂow.

The Scan to PC Desktop Professional 10 solution includes

the following Nuance components:

•PaperPort Professional 11

•OmniPage Professional 16

•PDF Converter Professional 5 Enterprise

•Image Retriever Professional 9

•PSP Server 2 for Xerox Scan to PC Desktop

These components combine and work with your Xerox MFPs

to help your educational organization become more organized,

secure and cost-effective.

Preparing and distributing meeting agendas

Current work process:

A local school board has to assemble

board agendas and information packets for

monthly board meetings. These agendas

and packets are composed of original

Microsoft Ofﬁce documents and a number

of attachments that typically come in hard

copy form. The school board secretary

manually collates these documents to insert

the attachments. The agendas and packets

are then distributed via courier to school

board members in advance of the meeting.

Work process with Scan to PC Desktop Professional:

The school board secretary scans all paper attachments automatically to

the desktop as a PDF image ﬁle. She then combines the PDF and Microsoft

Ofﬁce ﬁles into a uniﬁed PDF agenda document and information packet

with a single click of the mouse.

She then distributes the agenda

document automatically via

email to all board members.

Creating course materials

Current work process:

Department secretaries must create course

materials from a wide range of documents

including old books, articles and previous

course documents. All materials requiring

changes must be manually retyped in a

labor intensive and time-consuming process.

After this, all documents must be manually

collated and assembled to create the new

course materials.

Work process with Scan to PC Desktop Professional:

The department secretary scans all old course material, books and articles

automatically to the desktop as a PDF image ﬁle. He then uses Scan to PC

Desktop Professional to automatically convert

documents that need to be changed to an

editable ﬁle such as Microsoft Word. He makes

changes and edits, and then assembles the

ﬁnal course materials together into a uniﬁed

PDF document with a single click of the mouse.

Maintaining individualized education plans

Current work process:

An Individualized Educational Plan (IEP)

describes the special education teaching

plan speciﬁcally designed to meet the

educational needs of a student with a

disability. Virtually all states have mandates

that IEPs must be developed and maintained

for any student who is found to be eligible

under his/her state’s eligibility/disability

standards. Each IEP consists of both paper

and digital documents that must be regularly

updated and distributed in a secure manner

to a speciﬁc group of parents, teachers and

counselors. Preparing and maintaining the

IEP document is a paper-based process that

involves regular printing, manual collation

and costly physical distribution.

Work process with Scan to PC Desktop Professional:

The Special Education teacher responsible for managing each IEP scans

all related paper documents automatically to the desktop as a PDF image

ﬁle. The scanned documents can then be easily combined with other

digital documents in the IEP to create a uniﬁed PDF ﬁle representing

the current IEP. Using Scan to PC Desktop Professional’s PDF assembly

capabilities, pages can be removed, reordered or added as the document

changes over time. Scan to PC Desktop Professional’s PDF security

features can secure the document for viewing and editing.

Additionally, the IEP can be

maintained in a digital archive

and distributed efﬁciently

via email to each student’s

parents, teachers

and counselors.

Scan to PC Desktop Professional 10 includes

PaperPort Professional 11

OmniPage Professional 16

PDF Converter Professional 5 Enterprise

Image Retriever Professional 9

PSP Server 2 for Xerox Scan to PC Desktop

Minimum systems requirements

Please refer to the following URL for a complete list of the

minimum systems requirements for Scan to PC Desktop

Professional 10:

www.xerox.com/scan2pc

Or www.nuance.com/scan2pc

(Note: English only web site)

Flexible software licensing arrangements

Xerox and Nuance offer the Scan to PC Desktop Professional

10 solution in a multitude of ﬂexible software licensing

arrangements:

•Small Business Edition = Fixed (5) seat license package

•Workgroup Edition = Fixed seat license packages of 10

seats and higher

•Multi-seat or enterprise site license agreement.

These license agreements are scaled to the speciﬁc

number of users across your organization.

•Upgrade Pricing multi-seat or enterprise site license

agreements. If you are a current user of the Scan to PC

Desktop solution (or you have competitive OCR software),

your organization will qualify for signiﬁcantly discounted

pricing on the Scan to PC Desktop Professional solution.

These software licensing arrangements are available to your

organization directly from Xerox and may vary by geography.

Xerox products/services supported

Scan to PC Desktop Professional 10 supports most scan enabled

Xerox MFPs as well as complementary scan solutions such as

Xerox SMARTsend®. For a complete list of supported Xerox

devices and solutions refer to:

www.xerox.com/scan2pc

Contacts

More information on Scan to PC Desktop Professional 10

and a virtual demonstration can also be found at:

www.xerox.com/scan2pc

Or www.nuance.com/scan2pc

For more information on volume license and enterprise license

agreements for Scan to PC Desktop Professional 10, please

contact your local Xerox sales representative.

Alliance

Partner

Copyright © 2009 Xerox Corporation. All rights reserved. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, Extensible Interface Platform, Scan to PC Desktop, SMARTsend®and the

sphere of connectivity design are trademarks of Xerox Corporation in the U.S. and/or other countries. All other trademarks are the property of their respective manufacturers. The information in this brochure is subject to change without notice.

4/09 SOLSB-05

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