Fujitsu ScanSnap Organizer Manuel utilisateur

Organizer

User’s Guide

P2WW-2300-01ENZ0

CONTENTS

1. Introduction................................................................................. 1

Users who may use Windows Vista .......................................................... 4

1.1. System Requirements ......................................................................... 5

2. Basic Operations ........................................................................ 6

2.1. Starting ScanSnap Organizer.............................................................. 6

2.2. Operating Window ............................................................................... 8

2.2.1. Menu Bar ............................................................................................................. 11

2.2.2. Toolbar................................................................................................................. 24

2.2.3. Thumbnail View .................................................................................................. 26

2.3. Actions................................................................................................ 28

3. Using ScanSnap Organizer in Various Ways ......................... 29

3.1. Connecting to ScanSnap................................................................... 29

3.1.1. Preparing............................................................................................................. 29

3.1.2. Scanning ............................................................................................................. 31

3.1.3. Organizing Files ................................................................................................. 33

3.2. Copying/Moving Files, Folders, and Cabinets................................. 36

3.3. Converting PDF Files into Searchable Ones ................................... 37

3.4. Configuring Automatic Conversion Settings of PDF Files ............. 49

3.5. Searching Files .................................................................................. 51

3.6. Creating/Deleting Shortcuts to Folders............................................ 52

3.6.1. Creating Shortcuts to Folders........................................................................... 52

3.6.2. Deleting Shortcuts to Folders........................................................................... 53

3.7. Importing Files ................................................................................... 54

3.8. Exporting Files ................................................................................... 55

3.9. Sending Files by E-mail..................................................................... 56

3.10. Printing ............................................................................................. 59

3.11. Converting into Word/Excel/PowerPoint®files.............................. 62

3.12. Deleting Cabinets, Folders, and Files ............................................ 66

3.13. Renaming Files................................................................................. 67

3.14. Displaying ScanSnap Setting Window........................................... 70

3.15. Updating Online ............................................................................... 71

Appendix 1. About Searchable PDF Files................................... 73

Index .............................................................................................. 77

1. Introduction

Thank you for purchasing ScanSnap Organizer.

This product is a software application that displays (in a list or thumbnail view) and manages

PDF and JPEG files created with the duplex color scanner ScanSnap (S510 series).

ScanSnap Organizer has the following features.

●You can view document images scanned with the ScanSnap without opening them in

other applications and create folders to categorize files.

You can also flip through the pages of a PDF file in the thumbnail view to verify the

scanned images.

●You can send files by e-mail and print them with a printer.

●You can convert PDF files into Microsoft® Word, Microsoft®Excel or Microsoft®

PowerPoint®files.

●You can search for a word or phrases within the PDF files. As well, you can convert

PDF files created with the ScanSnap into searchable PDF files.

Before you start using this application, be sure to read this guide to ensure correct use.

High Risk Activity

The Customer acknowledges and agrees that the Product is designed, developed and

manufactured as contemplated for general use, including without limitation, general office

use, personal use, household use, and ordinary industrial use, but is not designed,

developed and manufactured as contemplated for use accompanying fatal risks or dangers

that, unless extremely high safety is secured, could lead directly to death, personal injury,

severe physical damage or other loss (hereinafter “High Safety Required Use”), including

without limitation, nuclear reaction control in nuclear facility, aircraft flight control, air

traffic control, mass-transport control, medical life support system, missile launch control

in weapon system. The Customer, shall not use the Product without securing the sufficient

safety required for the High Safety Required Use. In addition, PFU (or other affiliate’s

name) shall not be liable against the Customer and/or any third party for any claims or

damages arising in connection with the High Safety Required Use of the Product.

Trademarks

ScanSnap is the trademark of PFU LIMITED.

Microsoft, Windows and PowerPoint are registered trademarks of Microsoft Corporation

in the United States and/or other countries. Word and Excel are products of Microsoft

Corporation in the United States.

Adobe, the Adobe logo, and Acrobat are either registered trademarks or trademarks of

Adobe Systems Incorporated.

Intel and Pentium are registered trademarks of Intel Corporation or its subsidiaries in the

United States and other countries.

Other company names and product names are the registered trademarks or trademarks of

the respective companies.

ABBYY™ FineReader™ 7.x Engine © ABBYY Software House 2005.

ABBYY, FineReader are trademarks of ABBYY Software House.

How Trademarks Are Indicated In This Manual

The following abbreviated terms used in this guide are described.

Windows 2000: Microsoft®Windows®2000 Professional operating system

Windows XP: Microsoft®Windows®XP Professional operating system,

Microsoft®Windows®XP Home Edition operating system

Windows Vista: Microsoft®Windows Vista™ Home Basic operating system

(32bit),

Microsoft®Windows Vista™ Home Premium operating

system (32bit),

Microsoft®Windows Vista™ Business operating system

(32bit),

Microsoft®Windows Vista™ Enterprise operating system

(32bit),

Microsoft®Windows Vista™ Ultimate operating system

(32bit)

Windows: Where there is no distinction between the different versions of

the above operating systems, the term “Windows” is used.

Adobe Acrobat: Adobe®Acrobat®

In this manual, explanations are given on the precondition that

Adobe Acrobat that comes with this product is installed on the

computer to use. Unless otherwise specified, the term Adobe

Acrobat refers to the Adobe Acrobat bundled with this product.

Note that Adobe Acrobat, which comes with this product, is

subject to update without notice. If there are any discrepancies

between those descriptions provided in this manual and actual

operations such as the dialog box, please refer to “Help” in

Adobe Acrobat.

Internet Explorer: Microsoft®Internet Explorer

ABBYY FineReader

for ScanSnap:

ABBYY FineReader for ScanSnap™

Other than restricted usage equivalent to personal use or within the family, copyrighted

materials such as books, drawings, prints, maps, and blueprints cannot be copied without

the consent of the copyright owners.

Manufacturer

PFU LIMITED

International Sales Dept., Imaging Business Division, Products Group

Solid Square East Tower, 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi Kanagawa

212-8563, Japan

Phone: (81-44) 540-4538

Symbols Used in This Manual

This manual uses the following symbols in explanation.

This symbol alerts operators to particularly important information. Be sure to read this

information.

This symbol alerts operators to helpful advice regarding operation.

Screen Examples in This Manual

The screen examples in this manual are subject to change without notice in the interest of

product improvement.

If the actual screen differs from the screen examples in this manual, operate by following

the actual screen displayed.

Screenshots in this manual are used according to guidelines provided by Microsoft

Corporation.

Users who may use Windows Vista

All the screenshots in this manual were taken in Window XP. If the operating system you

are using is Windows Vista, the screen displays may vary slightly. The differences

between these operating systems are as follows:

Windows XP Windows Vista

[My ScanSnap] folder [ScanSnap] folder

[My Documents] [Documents]

1.1. System Requirements

The following system requirements are essential for ScanSnap Organizer.

Operating System Windows 2000

Windows XP

Windows Vista

CPU Intel®Pentium®III

Processor 600 MHz or

higher

（Intel®Pentium®4

Processor 1.8 GHz or higher

is recommended）

Intel®Pentium®4

Processor 1.8GHz or

higher

RAM 128 MB or more

(256 MB or more is

recommended)

512 MB or more

Hard disk space 320 MB or more of free hard disk space

To use the search function, Adobe Acrobat 7.0 or later must be installed.

(For details, refer to “3.3. Converting PDF Files into Searchable Ones” on page 37,

and “Appendix 1. About Searchable PDF Files” on page 73.)

To use the search function on Windows Vista, Adobe Acrobat in a version that supports

Windows Vista must be installed. The search function is not guaranteed in a version

that does not support Windows Vista.

To use Actions, ABBYY FineReader for ScanSnap 3.0 or later must be installed.

(For details, refer to “2.3. Actions” on page 28.)

2. Basic Operations

This chapter explains how to use ScanSnap Organizer.

2.1. Starting ScanSnap Organizer

1. From the [Start] menu, select [All Programs] -> [ScanSnap Organizer] ->

[ScanSnap Organizer].

ÖThe “PDF Automatic Conversion Settings” dialog box appears.

(Depending on the setting, it may not appear.)

You can also activate the ScanSnap Organizer by double-clicking the icon on

the desktop.

2. If you want to perform automatic conversion into searchable PDF, click the

[Yes] button, and if not, click the [No] button.

●ScanSnap is capable of making searchable PDF files by embedding textual

information in PDF files, which are the image data scanned with the ScanSnap. There

are two methods to use this function:

- Manually select only necessary PDF files to convert them into searchable files.

- Automatically convert PDF files added in the predetermined folder ([My ScanSnap]

folder).

To select the former method, click the [No] button; for the latter, click the [Yes] button.

●If you want to know what the searchable PDF files are, refer to “Appendix 1. About

Searchable PDF Files” on page 73.

●The “PDF Automatic Conversion Settings” dialog box can be hidden form view. Mark

the “Do not show this message again” checkbox if you don’t want to see this dialog

box again.

●You can change the “PDF Automatic Conversion Settings” later. For details on how to

change the settings, refer to “3.4. Configuring Automatic Conversion Settings of

PDF Files” on page 49.

●Every log-in user can use his/her own “PDF Automatic Conversion Settings.”

Automatic conversion is executed while the user who added the PDF file into the [My

ScanSnap] folder logs on Windows and whenever any other applications are not

running on the computer. If the automatic conversion is not complete by the time the

user logs off, it will be restarted when the same user logs in again.

ÖThe ScanSnap Organizer window appears.

If you turn Automatic OCR on (if you click the [Yes] button), “Automatically convert added

PDFs into searchable PDFs” appears on the title bar while the [My ScanSnap] folder is

selected to show files in the folder.

2.2. Operating Window

The following is an example of the ScanSnap Organizer main window, which is displayed at

startup. This window provides the controls that you can use in ScanSnap Organizer.

About the image display in ScanSnap Organizer

●ScanSnap Organizer creates cache data (temporarily stored data) of PDF files

capable of being thumbnailed so that it can display images faster.The cache data

is stored in the hidden “.organizer” subfolder in the folder where the relevant PDF

file is stored. If it is deleted accidentally, it takes time to display images. Be careful

not to delete the cache data.

●ScanSnap Organizer cannot create cache data of PDF files saved in unwritable

media such as the CD even if it displays the image of these PDF files. If you want

to display images faster, once copy the files from the said media into the hard disk

to create cache data, and then store the files with the cache data in the CD again.

●After scanning, images may not appear immediately or no images may appear

while additional operations such as password settings are being applied. If images

do not appear after setting a password, select [Refresh] from the [View] menu.

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