BELGACOM Forum Phone 310 Manuel utilisateur

Forum Phone 310 User Guide

Doc Ref: DM-868 Rev: 1

Table of Contents

1Answering a Call.............................................................................................3

2Making a Call .................................................................................................3

3Placing a Call on Hold.....................................................................................5

4Transferring a Call..........................................................................................5

5Parking a Call.................................................................................................5

6Paging............................................................................................................6

7Call Pick Up....................................................................................................6

8Conference Calls ............................................................................................7

9Divert Incoming Calls.....................................................................................7

10 Do Not Disturb (DND).....................................................................................8

11 Call Back........................................................................................................8

12 Intrusion........................................................................................................8

13 Day / Night Changeover.................................................................................9

14 Roaming PIN..................................................................................................9

15 Programming the Personal Address Book......................................................10

16 Door Phone..................................................................................................10

17 Dialling Code Table.......................................................................................11

19 Forum Phone 310 Programming Guide........................................................12

19.1 General........................................................................................................12

19.2 Phone Settings.............................................................................................12

Doc Ref: DM-868 Rev: 1

The combination of the sixteen-character display and the six function keys on the Forum Phone 310

facilitate access to many of the most commonly used Forum 300 system features. This section of the

guide provides detailed instructions on how to use the Forum Phone 310 .

Note: At installation, extension 11 is set as the default administration phone and it’s best to install

an Operafone Executive at extension 11.

1Answering a Call

Incoming calls to the Forum Phone 310 are indicated in several ways -

−The tone caller sounds

−The LED alongside the SPEAKER key flashes

−The incoming call is shown on the display

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2Making a Call

As well as normal dialling, i.e. entering digits once the line has been selected, the

Forum Phone 310 allows the digits to be pre-dialled before the line is accessed.

This allows the user to check the number before going off-hook by lifting the

handset or pressing the SPEAKER key.

To make an internal call (extension to extension) from the Operfone

Standard

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To make an external call from the Forum Phone 310

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Internal Call: The call can be answered by

pressing the SPEAKER key or by lifting the

handset.

External Call: The call can be answered by

pressing the SPEAKER key or by lifting the

handset.

With the telephone idle, to make an internal

call, lift the handset or press the SPEAKER key.

Internal dial tone will be heard and the display

will show each digit as it’s dialled. Dial the

extension (or group) number required, e.g. 18.

Note: If Direct Line Selection is enabled for

the extension, external dialling tone will be

heard when the extension goes off-hook.

The display shows the number of the extension

being called.

The call can be ended at any time by

replacing the handset or pressing the

SPEAKER

key to clear the call completely.

Doc Ref: DM-868 Rev: 1

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To make an external call using the Line key

One of the function keys is a Line key; pressing this key will automatically seize

the line and switch on the handsfree facility. The required number can be dialled

and the display will show the number dialled. The call can be ended at any time by

replacing the handset or pressing the SPEAKER key.

To make a call using the REDIAL key

Pressing the Redial key displays the last number dialled. Successive presses of

the redial key scroll through the last ten numbers dialled from that extension. To

dial one of the numbers, either press the Speaker key or go off hook while the

number is on the display. The system automatically selects a line and redials the

displayed external number. As soon as the external call proceeds, the called party

name, if available in the address book, is displayed.

To redial the last number using the keypad

Redial Last Number can be activated by lifting the handset and dialling *5. The

system will automatically seize an external line and redial the last external

number.

To call a number in the Common Address Book

Common Address Book: Contains numbers accessible to all extensions on the

system. The numbers are programmed by the system administrator through

Browser Based Programming System Settings, System Maintenance programming

mode or Administration (Extension 11).

A number from the Common Address Book may be called by dialling the associated

code, in the range *4000 to *4199. The called party name will be displayed as

soon as the call proceeds.

With the telephone idle, lift the handset or

press the SPEAKERkey.

Internal dial tone will be heard and the display

will be blank.

•Dial 0or select a line using the Line key

•Dial the number –the digits will appear

on the display as they are dialled.

•Once the digits are dialled to line, they

left justify on the display.

Doc Ref: DM-868 Rev: 1

3Placing a Call on Hold

To put a call on hold -

While on a call -

•Press the HOLD key

•The LED of the HOLD key will light

•Internal dial tone will be heard. The display clears.

The call has been put on exclusive hold; it can only be retrieved from the extension

that held it.

Held calls can be retrieved by -

•Pressing the HOLD key

To toggle between held calls –

If there is more than one held call, pressing the Hold key retrieves the first call

held. To replace the first call in hold and return to the second call, press the

HOLD key twice. This operation can be repeated to toggle between the calls

Abandoning a call in Hold

If the telephone returns to idle when there is a call on hold, the held call will ring

back to the extension.

4Transferring a Call

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5Parking a Call

A call can be parked and retrieved later at any extension.

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To retrieve a Parked call

To retrieve the call from any telephone on the system, (e.g. analogue/S-

Bus/Operafone), dial *75 followed by the number of the extension that parked the

call.

To transfer a call -

•Press the Hold key to place the existing call

on hold

•Dial the extension or the external number to

receive the transferred call, e.g. extension 18

For an Unannounced internal transfer -

•Upon hearing internal ringing tone, replace

handset

•The held call will start ringing extension 18

For an Announced internal or external transfer -

•Wait for the called party to answer

•Announce the transfer

•Replace handset

•The held call is now transferred

To park the current call -

•Dial *74

The call is now parked and can be retrieved from any

other telephone connected to the system.

Doc Ref: DM-868 Rev: 1

Call Park Time-out: To prevent calls being abandoned or lost in the PARK state,

a programmable timer sets the maximum time a call can be parked on the system.

By default this is set at 180 seconds.

If the Call Park Timer expires before the call is retrieved, the parked call will ring

back the extension that parked it.

6Paging

An Forum Phone 310 can make and receive page or one-way announcement calls

to and from individual or all other Operafone key set users or via a PA (Public

Address) system connected at the Opera system.

7Call Pick Up

To pick up a call from another extension -

•Lift handset

•Dial *71

•Dial extension number of the call to be picked up

•Call connected

To make a universal pick up of a ringing incoming call -

•Lift handset

•Dial *710

•Call connected

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To page a system phone -

•Lift handset

•Dial *77

•Dial extension required, e.g. 13

To make a universal page to all system phones -

•Lift handset

•Dial digits *77*

To page through a PA port device -

•Lift handset

•Dial digits *77#

To answer a universal page -

•Lift handset

•Dial digits *76*

Doc Ref: DM-868 Rev: 1

8Conference Calls

A conference is a call in which three parties connected at the same time. An

Forum Phone 310 can hold a conference with

-Two internal extensions

-Two external lines

-One internal extension and one external line.

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To end a conference call

If either of the two parties involved in the conference call clears down, the

conferencing extension will revert to a two-party call with the remaining party.

By replacing the handset, the second party will be cleared, the conferencing

extension will ring and when answered, a two-party call will be established with the

first party

9Divert Incoming Calls

Incoming calls to an Forum Phone 310 can be diverted at various stages of the

call and to different destinations as follow -

Types Of Divert Destinations

-Divert to an Extension

Divert All Calls -Divert to Voice Mail

Divert On Busy -Divert to an External Number

Divert On No Answer (Not available for Divert On Busy)

-Divert to an Entry in the Common/

Personal Address Book

Divert all Calls to another Extension

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Divert all Calls to Voice Mail

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Divert all Calls to an Outside Number

Clear Divert All Calls

Dial #21#

To set up a 3-

party conference, place two

calls on hold and from internal dial tone

•Dial *73

Dial *21* followed by the extension

number

to which all calls are to be diverted

(e.g. 14) followed by #

Dial *21**99#

Dial *210*followed by the external

number

to which all calls are to be diverted

(e.g. 123456) followed by #

Doc Ref: DM-868 Rev: 1

Divert On No Answer

Dial *61* followed by the extension number to which all unanswered calls are to

be diverted, followed by #

Divert On No Answer to Voice Mail

Dial #61**99# to divert all unanswered calls to voice mail.

Divert On No Answer to an External Number

Dial *610* followed by the external number to which all unanswered calls are to

be diverted, followed by #

Clear Divert On No Answer

Dial #61# to clear divert on no answer.

Divert On Busy to Extension

Dial *67* followed by the extension number to which all calls are to be diverted

while your extension is busy, followed by #

Divert On Busy to Voice Mail

Dial *67**99# to divert all calls to voice mail while your extension is busy.

Clear Divert On Busy

Dial #67# to clear divert on busy.

10 Do Not Disturb (DND)

When DND is set, all calls arriving at the Forum Phone 310 will receive Busy tone.

The only exceptions to this are calls from extensions that have DND Override set in

system programming.

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To clear Do Not Disturb, dial #62#

11 Call Back

When a called extension is busy, a call back can be set by dialling 5 into busy tone,

so that when the called extension becomes free, the system will first ring the

extension that set the call back and when that extension answers, the system will

ring the called extension.

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12 Intrusion

If when calling another extension busy tone is heard, a user can intrude on the

busy extension. Alert tones indicate that another extension is about to intrude.

The ability for an extension to intrude has to be enabled in system programming

by the installer or system administrator.

Dial *62# to set DND.

Dial 5, on receipt of busy tone from the

called extension, to set Call Back.

Doc Ref: DM-868 Rev: 1

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13 Day / Night Changeover

The system can be programmed so that incoming calls ring different extensions or

groups of extensions at different times of the day, e.g. after hours, all calls ring a

night service extension. These changeovers will take place automatically but can

be overridden by an extension that has Day/Night Changeover enabled in

system programming. Normally only the system administrator or reception

extension would have this facility programmed.

Note: At installation, Extension 11 is automatically set as the default

administration phone and Day/Night Changeover will be enabled.

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14 Roaming PIN

Calls made from an extension are subject to the level of access that has been

assigned to the user of that extension. The level of access defines the types of call

the user is permitted to make, i.e. internal calls only, internal and external local

calls only etc. The Roaming PIN feature allows a user to enter a PIN code at

another extension where that telephone will take on their user profile for a time.

Individual extensions need to be enabled in system programming to be able to

accept a Roaming PIN. The system installer/administer will issue Roaming PIN and

user numbers.

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To deactivate Roaming PIN press #68#

Unsuccessful log in to Roaming PIN

Each Roaming PIN user is allowed three attempts to enter the log-in information

correctly after which the user number will be disabled for one hour. During this

time the Roaming PIN will not be usable at any extension.

Dial 79, on receipt of busy tone from the

called extension, to intrude.

Dial *072# from a designated extension

switch to night ringing mode, *071# to go

to day ringing mode.

Dial *68*01*xxxx# to get roaming PIN access, as

user 01, with PIN XXXX

Doc Ref: DM-868 Rev: 1

15 Programming the Personal Address Book

This feature allows up to 50 commonly used numbers to be stored in the Personal

Address Book of any extension. These numbers can be called directly by dialling

a short code, 8XX.

The numbers stored in the Personal Address Book are only accessible from the

extension at which they were programmed.

To Enter a number

Note: The line access digit is automatically inserted.

To Delete an Entry

16 Door Phone

If the system has a door phone fitted, when the door button is pressed, the system

will ring the extensions that have been assigned to ring for the door phone.

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Notes: If the call is not answered within 30 seconds, the call is cleared and the

extensions stop ringing.

If all the extensions programmed to ring are busy, the door phone extension will

receive 3 seconds of Busy tone after which the call is cleared.

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To open the door, put the call from the

Doorphone on Hold and dial *78

Dial **8XX*123456# to program the

telephone number 123456 (up to 22 digits)

under the short code 8XX (range 800 to 849)

Dial #8XX#

to delete the entry with short code

8XX (range 800 to 849).

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