Ricoh MP C4503 Manuel utilisateur

For safe and correct use, be sure to read the Safety Information in

"Read This First" before using the machine.

For information not in this manual, refer to

the HTML/PDF ﬁles on the supplied

CD-ROM.

Troubleshooting

Adding Paper and Toner

Web Image Monitor

Document Server

Scan

Fax

Copy

Getting Started

What You Can Do with This Machine

User Guide

Guide to the Names and Functions

of the Machine's Control Panel

[Home] key1.

Press to display the [Home] screen. For details,

see "How to Use the [Home] Screen".

Function keys2.

No functions are registered to the function keys

as a factory default. You can register often used

functions, programs, and Web pages. For details,

see "Conguring function keys", Getting Started

Display panel3.

Displays keys for each function, operation status,

or messages. See "How to Use the Screens on

the Control Panel", Getting Started .

[Reset] key4.

Press to clear the current settings.

[Program] key (copier, Document Server,5.

facsimile, and scanner mode)

Press to register frequently used settings, or•

to recall registered settings. See "Registering

Frequently Used Functions", Convenient

Functions .

Press to program defaults for the initial•

display when modes are cleared or reset,

or immediately after the main power switch

is turned on.

See "Changing the Default Functions of the

Initial Screen", Convenient Functions .

[Interrupt] key6.

Press to make interrupt copies. See "Interrupt

Copy", Copy/ Document Server .

Main power indicator7.

The main power indicator goes on when you turn

on the main power switch.

[Energy Saver] key8.

Press to switch to and from Low Power mode or Sleep

mode. See "Saving Energy", Getting Started .

When the machine is in Low Power mode, the

[Energy Saver] key is lit. In Sleep mode, the

[Energy Saver] key ashes slowly.

[Login/Logout] key9.

Press to log in or log out.

[User Tools/Counter] key10.

User Tools•

Press to change the default settings to meet

your requirements. See "Accessing User

Tools", Connecting the Machine/ System

Settings .

Counter•

Press to check or print the counter

value. See "Counter", Maintenance and

Specications .

You can nd out where to order expendable

supplies and where to call when a malfunction

occurs. You can also print these details. See

"Checking Inquiry Using the User Tools",

Maintenance and Specications .

1 4 5 6 732

1213141516171819

This illustration shows the control panel of the machine with options fully installed.

Simple Screen

When you press the {Simple Screen}key, the screen changes

to the simplified display. Letters and keys are displayed at a

larger size, making operations easier.

Certain keys do not appear on the simplified display.

[Simple Screen] key11.

Press to switch to the simple screen. See

"Switching Screen Patterns", Getting Started .

[ # ] key (Enter key)12.

Press to conrm values entered or items specied.

[Start] key13.

Press to start copying, printing, scanning, or

sending.

[Sample Copy] key14.

Press to make a single set of copies or prints to

check print quality before making multiple sets.

See "Sample Copy", Copy/ Document Server

[Stop] key15.

Press to stop a job in progress, such as copying,

scanning, faxing, or printing.

[Clear] key16.

Press to delete a number entered.

Number keys17.

Use to enter the numbers for copies, fax numbers

and data for the selected function.

[Check Status] key18.

Press to check the machine's system status,

operational status of each function, and current

jobs. You can also display the job history and the

machine's maintenance information.

Data In indicator (facsimile and printer19.

mode)

Flashes when the machine is receiving print jobs

or LAN-Fax documents from a computer. See Fax

and Print .

Communicating indicator, Fax Received20.

indicator, Condential File indicator

Communicating indicator•

Lights continuously during data transmission

and reception.

Fax Received indicator•

Lights continuously while data other than

personal box or Memory Lock le is being

received and stored in the fax memory.

See "Substitute Reception", Fax .

Condential File indicator•

Lights continuously while personal box data

is being received. Blinks while Memory

Lock le is being received. See "Personal

Boxes" and "Printing a File Received with

Memory Lock", Fax .

Media access lamp21.

Lights up when a removable memory device is

inserted in the media slot.

Media slots22.

Use to insert an SD card or a USB ash memory

device.

APress the {Home}key on the top left of

the control panel, and press the [Copier]

icon on the [Home] screen.

BPress the {Reset}key.

CPlace the originals.

• ExposureGlass

(Face down)

• AutoDocumentFeeder(Faceup)

ARDF•

One-passduplex•

scanningADF

Make desired settings.

E Enterthenumberofcopies.

FPress the {Start}key.

Paper Size

You can check the paper

sizeusingthescaleontheexposureglass.

Auto Image Density

Darktextureoriginalswillbecopiedsothat

backgroundwillnotbereproduced.

Auto Paper Select

Selectsasuitablesizeofpaperautomatically.

Paper Size

Tips

Auto Reduce/Enlarge

A Press[AutoReduce/

Enlarge].

BSelect the paper size.

Place the originals, and then press the {Start}key.

Preset Reduce/Enlarge

A Press[Reduce/Enlarge].

BSelect a ratio, and then

press [OK].

Place the originals, and then press the {Start}

key. (Paper size is selected automatically.)

How to Reduce/Enlarge...

(Basic Copying)

See if original is 1-sided or

2-sided(duplex).

B Press[Dup./Combine/Series].

C Selecttheoriginalandcopytypesand/or

the orientation.

Place the originals, and then press the {Start}key.

Duplex

1-Sided →2-Sided

Copies two 1-sided pages

on one 2-sided page.

2-Sided →2-Sided

Copies one 2-sided page on

one 2-sided page.

Combine

1-sided Combine

Copies multiple 1-sided or 2-sided

originals on one side of copy paper.

2-sided Combine

Copies multiple 1-sided originals

on two sides of copy paper.

Copies multiple 2-sided originals

on two sides of copy paper.

 FormorefunctionsonCombine,see"Basic

Copying",Copy/DocumentServer .

(Basic Copying)

How to save paper...

ASelect a color mode.

How to select a color mode...

(Color Copying)

Quick Reference Copy Guide

How to make Copies...

(Placing Originals, Paper Specifications and Adding Paper , Basic Copying)

Reduce/Enlarge

Zoom: You can specify the reproduction•

ratio in increments of 1%.

Magnification: You can specify the horizontal•

andverticalreproductionratios,individually.

Series Copies

Separatelycopiesthefrontandbackofa•

2-sided original onto two sheets.

Booklet/Magazine

Copies two or more originals in page order.•

Edit/Stamp

ImageRepeat/DoubleCopies:Theoriginal•

image is copied repeatedly.

Centering:Movesimagetocenter.•

Erase:Erasesthecenterand/orallfour•

sides of the original image.

Stamps:Copieswiththedate,pagenumbers,etc.•

Cover/Slip Sheet

FrontCover/Front/BackCover:Createcover•

sheets.

Designate:Copiescertainpagesofthe•

original onto designation sheets.

Advanced features

(Basic Copying)

How to finish your document...

Staple

APress [Finishing].

BSelect one of the stapling positions

(Copieswillbesortedautomatically).

CPress [OK].

D Enterthenumberofcopies.

EPlace the originals, and then

press the {Start}key.

Punch

APress [Finishing].

BSelect one of the punch hole positions

(Copieswillbeholepunched).

CPress [OK].

D Enterthenumberofcopies.

EPlace the originals, and then press the

{Start}key.

StapleandPunchcanbedoneatthe

same time.

Availabilityoffinishingdependsonyour

configuration.

Why use it...

•Tostoreoftenuseddocumentscentrally

and print on demand.

•Toreducenetworkload.

How to use in copy mode...

APress [Store File].

B Enterafilename,

user name, or

password if necessary.



CSpecify a folder in which to store the

document if necessary.

DPress [OK].

EPlace the originals.

Make the scanning settings for the original.

GPress the {Start}key.

Themachinestoresscannedoriginalsin

memory and makes one set of copies.

Tofindyourdocument,pressthe{Home}

key on the top left of the control panel, and

pressthe[DocumentServer]icononthe

[Home] screen.

 FormorefunctionsonDocumentServer,

see"DocumentServer",Copy/Document

Server .

(Basic Copying)

Document Server

Chapter references in this guide refer to the bundled OI CD; Copy/ Document Server .

(BasicCopying,AdvancedCopying)

ASpecify a transmission mode:

• MemoryTransmission,or

• ImmediateTransmission(selectedby

pressing[Immed.TX])

BPlace the original.

• Exposureglass

(Face down)

• AutoDocumentFeeder(Faceup)

ARDF•

One-passduplex•

scanningADF

CMake the scan settings you require.

DSpecify a destination.

EPress the {Start}key.

IfyouchooseMemoryTransmission,youcan

sendtomoredestinationsatonce.Todothis,

after step 4, specify destinations and press

the {Start}key.

TosendtoanInternet

Fax,e-mail,orfolder

destination, press

[InternetFax],[E-mail],

or [Folder] to switch

the transmission type.

How to send a fax...

(Transmission)

APress [Store File].

BSelect [Send & Store].

CSet the user name, file name, and

password as necessary, and then press

[OK].

DSpecify a destination, and then press the

{Start}key.

To send a fax from Document Server:

APress [Select Stored File].

B Selectthedocumentstobesent,and

then press [OK].

CSpecify a destination, and then press the

{Start}key.

APress the {UserTools/Counter}key.

B Press[AddressBookMangmnt].

C Checkthat[Program/Change]is

selected.

DPress [New Program].

EPress [Change] and set user’s

information, press [OK].

F Press[FaxDest.].

G Press[Change]underFaxDestination,

enterthefaxnumberusingthenumber

keys and press [OK].

HPress [OK].

I Press[Exit].

JPress the {UserTools/Counter}key.

How to fax to Document Server...

(StoringaDocument)

Quick Reference Fax Guide

How to program a Destination key...

(RegisteringAddressesandUsers,Connecting the

Machine/ System Settings )

See Fax Operating Instructions:

- SUB/SEPCodes(OtherTransmission

Features)

Privacycanbeprotectedwhenfaxingwith

aSUB/SEPCode,sinceonlypeoplewho

knowtheSUB/SEPCodecanreceiveor

printthefaxdocument.

- Printedreports(Changing/Confirming

Communication Information) Inform you if

afaxhasbeensaved,sent,orfailedtobe

transmitted.

- LAN-Faxfeatures-Sendingafaxfroma

computer

(FaxviaComputer)

Advanced Fax Features

Memory + Immediate

Beforetheoriginalisscanned=before

pressing the {Start}key:

APress the {Reset}key.

Whiletheoriginalisbeingscanned

APress the {Stop}key.

B Press[CancelScanning]or[CancelTX].

Memory

Aftertheoriginalisscanned

APress the {Stop}key.

B Press[StandbyFileList].

CSelect the file you want to cancel.

Press[StopTransmission],andthenpress[OK].

E Press[Exit].

How to cancel a transmission...

(Transmission)

Using this function, you can instruct the

machine to send the fax at a later time via

Memory Transmission.

Advantage: you can take advantage of off-

peak telephone charges, without being at

the machine.

APlace the original, and then select the

scan settings you require.

B Press[TXMode].

CPress [Send Later].

D Enterthetimeusingthenumberkeys,

and then press [#].

EPress [OK] twice.

The Journal is printed automatically

after every 50 communications.You can

also request a Journal at any time, by

following the procedure below.

A Press[TX/RXStatus/Print].

BSelect [Print Journal].

CSelect the printing method:

-[All]

- [Print per File No.]

- [Print per User]

DPress the {Start}key.

E Press[Exit]twice.

(OtherTransmissionFeatures)

(Changing/ConfirmingCommunicationInformation)

Chapter references in this guide refer to the bundled OI CD; Fax and Connecting the Machine/

System Settings .

How to send at a specific time (Send Later)

How to print the Journal...

To use the scanner functions, several

settings must be made beforehand.

For details about these settings,

see "Accessing User Tools", Connecting

the Machine/ System Settings

and

Scan

on the supplied CD-ROM.

How to scan...

APress the {Home}key on the top left

of the control panel, and press the

[Scanner] icon on the [Home] screen.

B Makesurethatnoprevioussettings

remain.Ifaprevioussettingremains,

press the {Reset}key.

C Pressthe[E-mail]or[Folder]tab.

DPlace originals.

EIf necessary, specify the scan settings

accordingtotheoriginaltobescanned.

F Ifnecessary,press[SendFileType/

Name] to specify settings such as file

name and file format.

How to use Scan to E-mail/Scan to Folder...

(BasicProcedureforSendingScanFilesbyEmail.

Basic Procedure When Using Scan to Folder)

GSpecify the destination(s). You can specify

multiple destinations.



For scan to e-mail:

Before you select destination(s), make

sureyouhaveselected[To].Ifnecessary,

press [Cc] or [Bcc], and then select

destination(s).

HFor scan to e-mail only

Specify the e-mail sender.

Dependingonthesecuritysettings,

thelogged-inusermaybespecifiedas

[Sender Name]

• Tospecifythee-mailsender,press

[Sender Name].

• Selectasender.

• Press[OK].

• Forreception

confirmation e-mail,

press [Recept. Notice].

IFor scan to e-mail only

Enterasubjectlineifnecessary.

• Press[Subject].

• Enterthesubject.

• Press[OK].

JPress the {Start}key.

Availablescanfunctions:

A ScantoE-mail

B ScantoFolder(SMB/FTP/NCP)

C ScanUsingWSD(WebServiceson

Devices)

D StoretoHardDisk

E SavetoMemoryStorageDevice

F ScantoDeliveryServer

G ScanviaTWAINDriver

FordetailsaboutC, E, F, and G, see Scan

onthesuppliedCD-ROM.

Quick Reference Scanner Guide

APress the {UserTools/Counter}key.

B Press[AddressBookMangmnt].

C Checkthat[Program/Change]is

selected.

DSelect the name whose e-mail address

you want to register. Press the name key,

orentertheregisterednumberusingthe

numberkeys.

E Press[E-mail].

F Press[Change],under"E-mailAddress".

G Enterthee-mailaddress.

HPress [OK].

Fordetailsaboutregisteringfolders,see

"RegisteringAddressesandUsers",

ConnectingtheMachine/SystemSettings

Registering an E-mail destination...

(RegisteringAddressesandUsers, Connecting the

Machine/ System Settings )

How to save to the machine’s hard

disk...

(StoringandSavingtheScannedDocuments)

APress the {Home}key on the top left of

the control panel, and press the [Scanner]

icon on the [Home] screen.

B Makesurethatnoprevioussettings

remain.Ifaprevioussettingremains,

press the {Reset}key.

CPlace originals.

DPress [Store File].

E Press[StoretoHDD].

FIf necessary, specify file information,

such as [User Name], [File Name], and

[Password].

GPress [OK].

HIf necessary, press [Scan Settings]

to specify scanner settings such as

resolution and scan size.

IPress the {Start}key.

Fordetailsaboutsavingtomemory

storagedevice,see"StoringtheScanned

DocumentstoaUSBFlashMemory

DeviceorSDCard",Scan on the

suppliedCD-ROM.

Why use it?

Tostorescannedfilesintheharddiskof

the machine for later (shared) use. (See

Scan .)

Displaying a list of files stored on the machine’s hard disk

(StoringandSavingtheScannedDocuments)

APress the {Home}key on the top left of

the control panel, and press the [Scanner]

icon on the [Home] screen.

B Press[SelectStoredFile].Thelistof

stored files is displayed.

Chapter references in this guide refer to the bundled OI CD; Scan and Connecting the Machine/ System Settings .

How to save to the machine’s hard disk...

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