Ricoh Aficio SP 3400SF Manuel utilisateur

Quick Guide

Read this manual carefully before you use the product and keep it handy for future

reference. For safe and correct use, please be sure to read "Safety Information"

before using the machine.

SP 3400SF/SP 3410SF

Names and Locations

Using the Copier Function

Using the Scanner Function

Using the Fax Function

Troubleshooting

Removing Paper Jams

Print Cartridge

Table of Contents

Names and Locations

Exterior

Interior

Control Panel

Using the Copier Function

Using the Scanner Function

Using the Fax Function

Troubleshooting

Removing Paper Jams

Print Cartridge

Initial Screen and Basic Operation

Advanced Photocopy Settings

nitial Screen and Basic Operation

Advanced Scan Settings

Initial Screen and Basic Operation for Sending a Fax

Advanced Scan Settings

Error and Status Messages on the Screen

Printing or Scanning Problems

Fax Transmission Problems

Removing Inner/Lower/Upper Jam

Removing Bypass Tray Jam

Removing Outer/Duplex Jam

Removing from the ADF

Before Replacing the Print Cartridge

Replacing the Print Cartridge

Names and Locations

Exposure Glass Cover

Open this cover to place originals on theexpo-

sure glass.

Tray 2

(option)

Exposure Glass

Place originals here sheet by sheet.

Output Tray/Stop

Fences

Printed paper is output here.

Raise this fence to prevent paper

from falling off.

Tray 1

Front Cover/Bypass

Tray

Open this cover to replace the

print cartridge or remove jammed

paper. Pull open the bypass tray

to load paper.

Control Panel

USB Flash Disk Port

Insert a USB flash disk to store scanned files

using the Scan to USB function.

Output Tray for the

ADF

Originals scanned with the ADF

are output here.

Input Tray for the ADF

Place stacks of originals here. They will feed in

automatically.

ADF (Auto document feeder)

Cover

Open this cover to remove originals jammed in

the ADF.

Exterior

Names and Locations

BSP253SBSP409S

Print Cartridge

Messages appear on the

screen when the print

cartridge needs to be

replaced, or a new cartridge

needs to be prepared.

Interior

Names and Locations

Screen

Displays current status and messages.

Menu keys

Press any of these four keys to display the menu for configuring the settings of the

machine's current operation mode (copier, scanner, or fax).

• [ ] key

Press to exit to the previous level of the menu tree.

• [ ] [ ] keys

Press to scroll through the current level of the menu tree. When entering characters,

press the [ ] or [ ] key to move the cursor left or right, respectively.

• [OK] key

Press to confirm settings or enter the next level of the menu tree.

Number keys

Use to enter numerical values when specifying settings such as fax numbers and copy

quantities, or enter letters when specifying names.

[Start] key

Press to scan or copy, or start sending a fax.

[Clear/Stop] key

• While the machine is processing a job: press to cancel the current job.

• While configuring the machine: press to cancel the current setting and return to

standby mode.

• While in standby mode: press to cancel temporary settings such as the image

density or resolution.

Control Panel

Names and Locations

[Pause/Redial] key

•

Pause: (fax mode)

• Redial: (scanner mode/fax mode)

[On Hook Dial] key

(fax mode)

[Address Book] key

(scanner mode/fax mode)

[User Tools] key

Press to display the menu for configuring the

machine's system settings.

[Image Quality] key

(copier mode/scanner mode/fax mode)

[Density] key

(copier mode/scanner mode/fax mode)

[Scanner]/[Facsimile]/

[Copy] key

Press to switch the machine's

operation mode.

[Reduce/Enlarge] key

(copier mode/scanner mode)

[Shift] key

(scanner mode/fax mode)

One Touch buttons

(scanner mode/fax mode)

Control Panel

Using the Copier Function

The following is the initial screen in copier mode.

1. Reproduction ratio

2. Status of the machine

3. Copy quality

4. Paper size

5. Copy quantity

• The original in the ADF takes precedence over the original on the exposure glass if you place

originals both in the ADF and on the exposure glass.

Press the [Copy] key.

Place the original face down on the exposure glass or face up

in the ADF.

Lift the ADF carefully without holding the input tray. Otherwise, the ADF

might be damaged.

Exposure Glass ADF

BSP086S

BSP412S

• If necessary, configure advanced photocopy settings. For more details, see "Advanced Photo-

copy Settings" on page 9.

BAA350S

BSP043S

Initial Screen and Basic Operation

Using the Copier Function

To make multiple copies, enter the number of copies using the

number keys.

• The maximum number of copies is 99.

Press the [Start] key.

• To cancel photocopying, press the [Copy] key, and then press the [Clear/Stop] key.

• If a paper jam occurs, printing stops after the current page has been printed out. After the

jammed paper is removed, printing restarts from the jammed page automatically.

• If a scanning jam occurs in the ADF, copying is canceled immediately. In this case, copy the

originals again starting from the jammed page.

• For information about originals, see "Getting Started", User Guide.

BSP089S

Initial Screen and Basic Operation

Using the Copier Function

vMaking Enlarged or Reduced Copies

You can specify the reduction or enlargement ratio for the current job. There are two ways to set

the scaling ratio: using a preset ratio or manually specifying a custom ratio.

1. Press the [Reduce/Enlarge] key.

2. Press the [Reduce/Enlarge] key or [ ][ ] keys to select the desired ratio, and then press the

[OK] key.

3. If [Custom 25-400%] has been selected, specify the desired ratio using the number keys, and then

press the [OK] key.

vCopying Multiple Pages onto One Sheet

• This function is only available when the original is set in the ADF, not when it is set on the

exposure glass.

• To use this function, the paper size used for printing copies must be set to A4, Letter, or Legal.

You can set 2-in-1/4-in-1 copy mode for the current job.

1. Press the [Reduce/Enlarge] key.

2. Press the [Reduce/Enlarge] key or [ ][ ] keys to select [2in1] or [4in1], and then press the [OK]

key.

3. Press the [ ][ ] keys to select the desired printout format, and then press the [OK] key.

The following types of printout format can be selected depending on your preference.

Printout formats for 2-in-1 copying

[Portrait] [Landscape]

Printout formats for 4-in-1 copying

[Portrait Row] [Landscape Row]

[Portrait Column] [Landscape Column]

BPC225S

BPC226S

BPC227S

BPC229S

BPC228S

BPC230S

Advanced Photocopy Settings

Using the Copier Function

vMaking 2-sided Copies Automatically (SP 3410SF)

• This function is available with the SP 3410SF model only.

• This function is only available when the original is set in the ADF, not when it is set on the

exposure glass.

• Paper size must be A4, Letter, or Legal, and paper type must be thin, plain, recycled, color,

preprinted or prepunched.

You can set the machine to copy in duplex copy mode.

1. Press the [Copy] key.

2. Press any menu key.

3. Press the [ ][ ] keys to select [Duplex Copy], and then press the [OK] key.

4. Press the [ ][ ] keys to select copy orientation from [Top to Top] or [Top to Bottom], and then

press the [OK] key.

5. Press the [ ][ ] keys to select original orientation from [Portrait] or [Landscape], and then press

the [OK] key.

6. Confirm the setting, and then press the [ ] key.

7. Press the [Clear/Stop] key to return to the initial screen.

"Duplex" appears on the display, indicating that the machine is now in duplex copy mode.

The following types of printout format can be selected depending on your preference.

Printout formats for Top-to-Top copying

[Portrait] [Landscape]

BPC232S

BPC233S

Printout formats for Top-to-Bottom copying

[Portrait] [Landscape]

BPC234S

BPC235S

• After this function is set, all subsequent copies will be 2-sided, unless you cancel the setting

by selecting [Off] for [Duplex Copy].

• You can make 2-sided copies manually with the SP 3400SF model. For details, see "Making

2-sided Copies", User Guide.

Advanced Photocopy Settings

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