Olivetti D-COPIA3500MF plus Manuel utilisateur

Code: 578600en

d-COPIA3500MF /4500 MF /5500MF

NÁVOD K OBSLUZE

GUIDA ALLE FUNZIONI

OPERATION GUIDE

BETJENINGSVEJLEDNING

BEDIENUNGSANLEITUNG

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GUÍA DE USO

MANUEL D'UTILISATION

HASZNÁLATI ÚTMUTATÓ

GEBRUIKERSHANDLEIDING

PODRĘCZNIK OBSŁUGI

GUIA DE USO

MANUAL D’INSTRUCCIONS 

GUIA DE USO

GHID DE OPERARE

KÄYTTÖOPAS

BRUKSANVISNING

OPERATØRHÅNDBOK

РУКОВОДСТВО ПО ЭКСПЛУАТАЦИИ

ÇALIŞTIRMA KILAVUZU

מדריך הפעלה

plus plus plus

PUBLICATION ISSUED BY:

Olivetti S.p.A.

Gruppo Telecom Italia

Via Jervis, 77 - 10015 Ivrea (ITALY)

www.olivetti.com

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time

and without any notice.

ENERGY STAR is a U.S. registered mark.

The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection

Agency in response to environmental issues and for the purpose of advancing the development and utilization of

more energy efficient office equipment.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as

the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the

User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or

performed by unauthorised personnel.

electronic or mechanical, including photocopying, recording or by any information storage and retrieval

system, without permission in writing from the Publisher.

The mark affixed to the product certifies that the

product satisfies the basic quality requirements.

Allrightsreserved

> Preface

Preface

Thank you for purchasing the d-Copia 3500MF plus/4500MF plus/5500MF plus.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take

simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

We recommend the use of our own brand supplies.

Please use our genuine toner containers, which have passed rigorous quality control testing.

The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine.

> Overview

Overview

This machine is equipped standard with copy and print functions, and a scanned image can be sent to an E-mail

recipient as an attachment or to a computer on the same network. A fax function is available as an option.

NOTE

• Before using the machine, be sure to read Legal and Safety Information on page 1-1.

• For preparations for use of the machine such as cable connections and software installation, refer to Installing and

Setting up the Machine on page 2-1.

• To learn how to load paper, place originals, set up shared folders, and add addresses to the address book, refer to

Preparation before Use on page 3-1.

Operations from your PC

Copy functions Printer functions USB memory

Send functions

Document

Box functions

Fax functions

Original Electronic data Fax data USB memory

Output Data

Security

Input Data

FAX Operation

Guide

This function is useful for a variety of purposes,

including saving data in the machine and in a USB

memory stick.

Printing Data Saved on the Printer (page 4-14)

Using a Custom Box (page 5-52)

Embedded Web Server RX

You can check the statusand

change the settings of the machine

from a Web browser on your

computer.

Embedded Web Server RX (page2-33)

Embedded Web Server RX User Guide

You can use the machine security

levels according to your needs.

Strengthen security (page v)

Copying (page 5-16)

Printing from PC (page 4-1)

Saving Documents to

USB Memory (Scan

to USB)(page 5-65)

Sending (page 5-19)

iii

> Machine Features

Machine Features

The machine is equipped with many useful functions. Here are some examples. For details, refer to Using Various

Functions (page 6-1).

Optimize your office workflow

Access to frequently used functions

with just one touch (Program)

You can preset frequently used functions.

Once you set the functions as a preset

program, all you need to do is press the

program number to call up the functions.

Using this program brings the same

results even if operated by another

person.

Program (page 5-6)

Scan originals of different sizes at a

time (Mixed Size Originals)

It is useful when preparing conference

materials.

You can set the different sized originals at

one time so you don't need to reset the

originals regardless of size.

Mixed Size Originals (page 6-14)

Scan a large number of originals in

separate batches and produce as one

job (Continuous Scan)

It is useful when preparing many-page

handouts.

When a large number of originals cannot

be placed in the document processor at

one time, the originals can be scanned in

separate batches and then copied or sent

as one job.

Continuous Scan (page 6-52)

Optimize your office workflow Save energy and cost

Send one time with multiple sending

options (Multi Sending)

You can send a same document to the

multiple destinations using a different

method.

You can specify multiple destinations of

different send methods such as E-mail,

SMB, and Fax.

You can reduce your workflow by sending

a job at once.

Sending to Different Types of

Destinations (Multi Sending) (page

5-36)

Save frequently used documents in

the machine (Custom Box)

You can share frequently used

documents with the others.

You can save the frequently used

document in the machine and print or

send it when needed.

A document can be shared among

multiple users.

Using a Custom Box (page 5-48)

Save energy as needed

(Energy Saver function / Energy Saver

Recovery Level)

The machine is equipped with Energy

Saver function that automatically

switched into Low Power Mode or Sleep

Mode. You can set appropriate Energy

Saver Recovery Level depending on the

operation.

In addition, the machine can

automatically be switched into Sleep and

recovered at a specified time for each day

of the week.

Energy Saver function (page 3-14)

Weekly Timer Settings (page 8-56)

On Off

> Machine Features

Save energy and cost Create attractive documents

Print multiple originals onto one sheet

(Duplex / Combine)

You can print originals on both sides of

the paper. You can also print multiple

originals onto one sheet.

Combine (page 6-31)

Duplex (page 6-39)

Skip blank pages when printing

(Skip Blank Page)

When there are blank pages in a scanned

document, this function skips the blank

pages and prints only pages that are not

blank.

Skip Blank Page (page 6-56)

Prevent image bleed-through

(Prevent Bleed-through)

You can prevent image bleed-through

from the reverse side when scanning thin

originals.

Prevent Bleed-thru (page 6-26)

Create attractive documents Strengthen security

Create a booklet

(Booklet)

It is useful when preparing handout.

You can create a magazine, pamphlet, or

other booklet from sheet originals.

Facing-page, two-sided copies of

originals can be folded down the center to

create a booklet.

The cover page can be printed onto

colored paper or heavy paper.

Booklet (page 6-36)

Print a stamp on copies

(Text Stamp / Bates Stamp)

It is useful when adding text or date that is

not included in originals.

You can print desired text and date as a

stamp onto the first page or all pages.

Text Stamp (page 6-48)

Bates Stamp (page 6-50)

Password-protect a PDF file

(PDF Encryption Functions)

Use the PDF format's password security

options to restrict document viewing,

printing and editing.

Encrypted PDF Password (page 6-

65)

> Machine Features

Strengthen security

Protect data on the hard disk

(Encryption / Overwrite)

You can overwrite the unnecessary data

that remains on the hard disk

automatically.

To prevent an external leakage, the

machine encrypts data before writing it to

the hard disk.

Data Security (page 8-50)

Prevent loss of finished documents

(Private Print)

You can temporarily save a printer

document in the machine. By printing the

document from the machine prevents

someone takes your document.

Private Print/Stored Job (page 4-14)

(Card Authentication)

You can log in simply by touching an ID

card. You don't need to enter your user

name and password.

Card Authentication Kit(B) "Card

Authentication Kit" (page 11-6)

Strengthen security Use functions more efficiently

Strengthen security

(for administrator use)

Various functions are available for

administrators to strengthen security.

To Strengthen the Security (page 2-

31)

Expand functions as necessary

(Application)

The functionality of the machine can be

expanded by installing applications.

Applications that help you perform your

daily more efficiently such as a scan

feature and an authentication feature are

available.

Display file size before sending /

storing a job (File Size Confirmation)

You can check the file size before

sending/storing the document.

If your server specifies an e-mail size

limit, you can check the size in advance.

File Size Confirmation (page 6-64)

OK !

1 MB

> Machine Features

Use functions more efficiently

Install the machine without concerning

the network cables (Wireless Network)

In an environment where the wireless

LAN is used, you can install the machine

without concerning the network cables.

Wireless Network (page 8-48)

Use USB memory

(USB Memory)

It is useful when you need to print

document outside your office or you

cannot print document from your PC.

Plugging USB memory directly into the

machine enables you to print the files

stored in the USB memory.

You can print the document from the USB

memory by plugging it directly into the

machine.

Original scanned at the machine can be

saved in the USB memory also.

Printing Documents Stored in

Removable USB Memory (page 5-

63)

Saving Documents to USB Memory

(Scan to USB) (page 5-65)

Specify image file format

(Scan Format)

You can select the various file formats

when sending/storing images.

File Format (page 6-59)

Use functions more efficiently

Skip the error job

(Job Skip Functions)

When paper empty error occurs at the

cassette by specifying the special paper

size or type, the machine skips the error

job and perform the next job.

Error Job Skip (page 8-55)

Perform remote operation

(Embedded Web Server RX)

You can access to the machine remotely

to print, send or download data.

Administrators can configure the machine

behavior or management settings.

Embedded Web Server RX(page 2-33)

vii

> Color and Image Quality Functions

Color and Image Quality Functions

The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired.

Basic Color Modes

The basic color modes are as follows. For details, refer to Color Selection (page 6-24).

Color mode Description Reference image

Before After

Color/Gray

Color/B & W Automatically recognizes whether a document being

scanned is color or black & white.

Full Color Scans a document in full color.

Grayscale Scans a document in grayscale.

Black & White Scans a document in black & white.

viii

> Color and Image Quality Functions

Adjusting Image Quality

To adjust the image quality, use the following functions.

I want to... Sample image Function Page

Before After

Easily adjust the image quality to match your own image

Remove dark background or

bleed-through from the original

such as a newspaper.

Program

[Newspaper Copy] page 5-6

Clearly reproduce fine lines, faint

lines, broken lines, and other fine

details in a CAD or other

drawings.

Program

[Drawing Copy] page 5-6

Adjust the image quality precisely

Adjust the density. Density page 6-22

Emphasize or blur the image

outline.

Example: Emphasize the image

outlines

Sharpness page 6-25

Darken or lighten the background

(the area with no texts or images)

of a document.

Example: Lightening the

background

Background Density page 6-25

Prevent bleed-through in 2-sided

originals. Prevent Bleed-

through page 6-26

Adjust the scanned image

Decrease the file size and

produce the characters clearly. File format

[High Comp. PDF] page 6-59

Convert a paper document to

PDF with searchable text. File format

[PDF] or

[High Comp. PDF]

with

[OCR]

page 6-59

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