NEC NVM-2000 Manuel utilisateur

NVM-2000/3000

Installing the Fax Server

This manual has been developed by NEC America, Inc. It is intended for the use of its customers and service person-

nel, and should be read in its entirety before attempting to install or program the system. Any comments or sugges-

tions for improving this manual would be appreciated. Forward your remarks to:

NEC America, Inc., Corporate Networks Group

4 Forest Parkway

Shelton, CT 06484

Attention: Manager, Technical Publications

Nothing contained in this manual shall be deemed to be, and this manual does not constitute, a warranty of, or repre-

sentation with respect to, any of the equipment covered. This manual is subject to change without notice, and NEC

AmericaAmerica has no obligation to provide any updates or corrections to this manual. Further, NEC America also

reserves the right, without prior notice, to make changes in equipment design or components as it deems appropriate.

No representation is made that this manual is complete or accurate in all respects, and NEC America shall not be lia-

ble for any errors or omissions. In no event shall NEC America be liable for any incidental or consequential damages

in connection with the use of this manual. This document contains proprietary information that is protected by copy-

right. All rights are reserved. No part of this document may be photocopied or reproduced without prior written con-

sent of NEC America.

Printed in U.S.A.

Table of Contents

About Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Back Up the Voice Mail Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Locally Backing Up the Voice Mail Database. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Activating the Fax Server Feature. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Installing Fax Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Setting Up the Voice Mail for Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Setting Up the Client WorkStation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Install the Fax Printer Driver in Client Workstations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Install the Client Software in a Client Workstation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Remove the Fax Server from a Client Workstation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Using the Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Sending a Fax Message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Using the Fax Setup Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Recipient Entry Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Using the Exchange/Outlook Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Using the Voice Mail Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Fax Mail Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Fax Distribution Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Cover Page Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Table of Contents

About Fax Server

Issue 1-0 ◆1

About Fax Server

Introduction

The Fax Server allows you to fax a document directly from an application you are using at your

computer’s desktop. You can send the fax to a fax machine or internally to another Subscriber Mail-

box (through Fax Mail).

To use Fax Server, a client workstation must have the Fax Server Printer Driver and Fax Server Cli-

ent software installed. To fax a document, you then select the application’s print menu and choose

Voice Mail Fax Server as the printer. From the Fax Server Setup window, you then select the recip-

ients of your fax.

This document tells you how to activate the FAX Server feature on your Voice Mail and then install

the Fax Server Printer Driver and Fax Server Client software on a client workstation.

System Requirements

You need the following to use the Fax Server on an NVM Voice Mail System:

■An NVM Voice Mail System with software version 10.00 or higher.

■The Fax Mail feature already installed and programmed.

■A LAN Card must be installed (if it is not already) in the NVM Voice Mail which must be con-

nected to the LAN.

■Your LAN must be TCP/IP Compatible (e.g., Microsoft, Novell, Lantastic) and have an ethernet

connection.

■The Fax Server Feature Activation and Software Kit (P/N 17584) whichconsists of one 3/1 inch

floppy diskette and CD-ROM (labeled Fax Server Distribution 1.02)

■Each Client Workstation that will have access to the Fax Server must be connected to the net-

work and have:

●Windows 95/98 or NT 4.0

●A CD-ROM Drive (or access to the network for copying files from the Fax Server Distri-

bution CD-ROM)

●Fax Server Printer Driver software installed (from files on the Fax Server Distribution

CD-ROM)

●Fax Server Client Software (from files on the Fax Server Distribution CD-ROM)

Note: The Fax Server software is available as installation files for Windows 95/98 and for NT

4.0. Be sure you install the correct set of files on a particular client workstation.

Overview of Feature Activation and Installation

This supplement will explain how to perform the following:

1. Backing up the current Voice Mail database

2. Activating the Fax Server Feature

3. Setting Up the Voice Mail for Fax Server

4. Setting Up the Client Workstation

Back Up the Voice Mail Database

2 ◆Issue 1-0

Back Up the Voice Mail Database

Locally Backing Up the Voice Mail Database

You should back up the current Voice Mail database as a precaution before you activate the Fax

Server feature. Backing up the database should be performed locally and not through a modem.

During the procedure, you will have the option to back up messages for individual mailboxes. This

is a lengthy and extensive process. For this reason, it is recommended that you suggest to users that

they delete as many (if not all) of their messages. This will save you time and reduce the number of

messages that you will have to back up.

The backup instructions listed below assume you are in the Full Screen Editor mode of program-

ming.

To locally back up the Voice Mail database:

1. Insert a floppy disk into the Voice Mail’s floppy disk drive.

2. From the Main Menu, select Install.

3. If requested, type the system password.

4. Select View Current Settings. Write down on paper the phone system that is installed with

the Voice Mail as well as the following settings:

Number of Voice Mail Ports

Voice Compression Rate

Mailbox Default Security Code

Default Bilingual Mode

Mailbox Range

Extension Range

5. Return to the Main Menu, and select Maintenance.

6. If the system requests it, type the system password.

7. Select Local Backup.

The system prompts you through the backup procedure:

Select the files to be processed:

-System Database D

-Mailbox Messages M

File Type (enter Q to Quit)? [D]

8. Default is D(which is the selection you need). Press Enter.

The system provides you with information about the Backup Utility.

9. When you see the prompt, Do you wish to continue,? [Y/N], enter Y. The Voice Mail System

will shut down and exit to the SYSTEM SAVE FILE CREATION utility in DOS.

10. When you see the prompt, Do you wish to save the history data at this time? [Y/N], enter N.

11. The system displays prompts as the Backup Utility progresses. When you see the prompt,

Press any key to continue..., press any key.

12. The system displays status prompts as the data files are copied onto the floppy disk. When

complete, you will see a list of files on your disk as well as a list of files to compare them

against. These are the files that should be copied onto your disk.

Note: If all files were not copied, complete this procedure through step 13 to reboot the Voice Mail.

Repeat steps 5 through 13 to try to back up the files again.

13. Remove the disk from the disk drive.

14. When you see the prompt, Press any key to continue...(and after you removed the disk from

the disk drive), press any key. The Voice Mail will reboot.

Back Up the Voice Mail Database

Issue 1-0 ◆3

Locally Backing Up the Voice Mail Database (cont’d)

Note: If you do not remove the disk in step 13, when the Voice Mail tries to reboot, the system

prompts with a Non-system disk or disk error.

15. Repeat steps 5 through 7 to begin backing up messages in a mailbox.

16. At the prompt:

Select the files to be processed:

-System Database D

-Mailbox Messages M

File Type (enter Q to Quit?) [D]

Enter Mand Enter. Follow the screen prompts.

17. When finished, return to the Voice Mail’s Main Menu.

18. Go to Activating the Fax Server Feature on page 4.

Activating the Fax Server Feature

4 ◆Issue 1-0

Activating the Fa xS erver Feature

Activating the Fax Server Feature

To activate the Fax Server Feature:

1. From the Voice Mail Main Menu, select Exit, and type the system password.

2. Select Shutdown Voice Mail System to shut down the Voice Mail.

3. After the Voice Mail shuts down, turn off the system power.

4. Install the Fax Server Feature Activation Disk (labeled P/N 17584) into the floppy drive of the

Voice Mail.

5. Turn on system power to boot the disk.

You see:

Starting Upgrade...

Voice Mail System Upgrade

This Upgrade Process is automatic and is performed in two (2) steps, requiring

the system to reboot once...

Are you sure you want to apply this upgrade [N,(Y)]?

6. Do not press any key unless you want to abort the feature activation/upgrade.

You see:

Beginning Upgrade Step 1. Please Wait...

You see a status as the activation/upgrade progresses:

Moving authorization from A: to C:

Current Available Install Count = 0

Emove completed Successfully

Step 1 Complete...

7. The Voice Mail will reboot. Do not remove the disk.

You see:

Starting Upgrade...

Voice Mail System Upgrade

Beginning Upgrade Step 2. Please Wait...

The Voice Mail Software Upgrade is now complete./

The Voice Mail System must be restarted for the changes to take effect

8. Remove the disk from the Voice Mail’s floppy drive.

9. Press the Reset button to reboot the Voice Mail when you are prompted to do so during the

boot.

10. Go to Setting Up the Voice Mail for Fax Server on page 5.

WARNING

Before you install the Fax installation software onto your machine,

make sure that this is the intended machine for its use.

Do not turn off the Voice Mail without first shutting it down. If you do

not shut down first, you may corrupt the Voice Mail database when

you turn it off.

WARNING

This disk will cause the Voice Mail to boot twice. Follow these

instructions carefully. If you remove the disk too soon, your Voice

Mail will be inoperable.

Installing Fax Server

Setting Up the Voice Mail for Fax Server

Issue 1-0 ◆5

Setti ng Up th e Voi ce Mail for Fax ServerInstalling Fax Server

Setting Up the Voice Mail for Fax Server

This section provides instructions for programming the Voice Mail for the Fax Server. Before you

begin this procedure, you should already have installed and/ or programmed:

■The Fax Mail Option in the Voice Mail

■The LAN Card in your Voice Mail and connected your Voice Mail to the Network

■The Fax Server Option must be activated in your current Voice Mail System software. (See

Activating the Fax Server Feature on page 4.)

To program the Voice Mail for Fax Server:

1. From the Main Menu, select Customize ➱Mailbox Options

2. Type the system password, if requested, and press <Enter>.

3. Create/access a Fax Mailbox. If you need help in creating mailboxes, see the System Guide,

P/N 17500INS05 or higher.

4. Set the Number of msgs field to a value that is large enough to handle outgoing Fax traffic.

The default value is 32. The range is 1 to 1000.

5. Set the Fax MB type field to Delivery (Fax Mail D-Delivery).

6. Set the Fax Delivery number field to None.

7. Return to the Voice Mail Main Menu.

8. You should now install the Fax Server software on the client computers that will be using the

feature. See Setting Up the Client WorkStation on page 6.

Installing Fax Server

Setting Up the Client WorkStation

6 ◆Issue 1-0

Sett ing Up t he Client WorkStation

Setting Up the Client WorkStation

You must install a Fax Printer Driver and Fax Server Client software on each personal computer

that should have access to the Fax Server. The Fax Server software is on the Fax Server Distribution

1.02 CD-ROM. This CD contains installation files for client computers with Windows 95/98 and

files for client computers with Windows NT 4.0. Be sure you install the correct set of files on a par-

ticular client workstation.

Note: The instructions in the following pages show screens as they appear in client workstation with

Windows 98. If you have Windows NT, your screens may be slightly different but will func-

tion identically.

Install the Fax Printer Driver in Client Workstations

The Fax Printer Driver is located on the Fax Server Distribution 1.02 CD. You must install the

Fax Printer Driver before you install the Fax Server client software.

IMPORTANT

You must close all programs before you begin the installation. This includes any e-

mail and any virus protection programs.

To install the Fax Printer Driver in a client workstation:

1. Close all programs.

2. Insert the Fax Server Distribution 1.02 CD into the CD-ROM drive of the client computer.

3. Click Start ➱Run.

4. Click Browse.

5. In the Browse window, click in the Look in box for the CD-ROM drive of the computer.

6. Double-click to open the file labeled Fax Server Distribution 1.02. Then double-click to

open the following subsequent file folders:

■Cd

■NTK

7. You will see two file folders that contain installation files for client computers with Windows

95/98 and files for client computers with Windows NT 4.0, as shown below.

Double-click to open the appropriate file folder for the computer on which you are installing

the software.

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