Lexmark 3200 - MFP - Option Manuel utilisateur

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User’s Guide

October 2002

3100 3200

3100, 3200 MFP options

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Edition: October 2002

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Contents

iii

Contents

Chapter 1: Making copies.............................................................. 1

Quick copies................................................................................................... 1

Examples of typical jobs................................................................................. 1

Adjust copy quality ......................................................................................... 4

Select the content........................................................................................... 5

Set the duplex option...................................................................................... 6

Set Collation/Finishing features...................................................................... 6

Save paper when you print............................................................................. 6

Select your copy media.................................................................................. 7

Chapter 2: Sending faxes.............................................................. 8

Examples of typical fax jobs........................................................................... 9

Chapter 3: Scanning to PC.......................................................... 12

Create a scan profile.................................................................................... 12

Custom Scan to PC settings ........................................................................ 14

Chapter 4: Scanning to e-mail .................................................... 16

Create a scan to e-mail profile ..................................................................... 16

Scan to permanent e-mail destinations........................................................ 17

Chapter 5: Scanning to FTP........................................................ 18

Scan to an FTP destination.......................................................................... 18

Chapter 6: Using the MFP control panel.................................... 19

Button and menu key ................................................................................... 19

Function modes............................................................................................ 22

Contents

Chapter 7: Customizing your MFP configuration ..................... 23

Customize copy settings .............................................................................. 23

Restore factory default settings.................................................................... 23

Manually set basic fax information............................................................... 24

Create permanent fax destinations .............................................................. 25

Change fax send and receive settings......................................................... 25

Adjust analog send fax options .................................................................... 26

Adjust analog receive fax options................................................................. 27

Adjust analog fax log options ....................................................................... 27

Adjust fax server options.............................................................................. 29

Scan to E-mail General Setup...................................................................... 29

Create permanent e-mail destinations ......................................................... 30

Create FTP destinations............................................................................... 31

Create an external destinations file.............................................................. 32

Disable scan functions ................................................................................. 33

Configure Job Accounting............................................................................ 34

Use Validation mode to limit usage.............................................................. 37

Chapter 8: Solving copy problems............................................. 38

Common problems and solutions................................................................. 38

Copy status messages................................................................................. 39

Copy error messages................................................................................... 39

Chapter 9: Solving fax problems................................................ 41

Common fax questions................................................................................. 41

Solve problems sending faxes ..................................................................... 41

Solve problems receiving faxes.................................................................... 42

Send fax status............................................................................................. 43

Receive fax status........................................................................................ 43

Send fax errors............................................................................................. 44

Receive fax errors........................................................................................ 44

Work with destination lists............................................................................ 44

Chapter 10: Solving network scan problems............................ 46

Common problems and solutions................................................................. 46

Contents

Scan to e-mail status.................................................................................... 46

Scan to FTP status....................................................................................... 47

Job Accounting status.................................................................................. 48

Scan to e-mail errors.................................................................................... 48

Scan to FTP errors....................................................................................... 50

Work with destination lists............................................................................ 50

Chapter 11: Solving scanning problems ................................... 52

Preventing paper jams ................................................................................. 52

Solve scanner problems............................................................................... 53

Index............................................................................................... 54

Making copies

1Making copies

Quick copies

1Make sure the MFP (Multifunction Printer) control panel is in copy mode and the Ready status

message is displayed. If necessary, press Stop/Clear to return to copy mode.

2Load all pages in the automatic document feeder of the scanner. Place the pages according

to the drawing on the scanner.

3Enter the number of copies you want to make using the numeric keypad.

4Press Go/Send to start scanning your documents.

Note: If you are using the flatbed of the scanner, watch the control panel for messages.

If prompted to Place Next Or Stop, place the next page on the flatbed and then

press Go/Send to continue scanning. Press Stop/Clear when all the pages have

been scanned.

Examples of typical jobs

The following examples explain how to change the settings on the control panel to perform specific

copying jobs. Each of the examples assumes the necessary features (duplex, color, and so on) are

installed on the scanner and printer.

Make sure you are in copy mode and the Ready status message is displayed. If necessary, press

Stop/Clear to reset the control panel to copy mode.

Note: If you are using the flatbed of the scanner, watch the control panel for messages.

If prompted to Place Next Or Stop, place the next page on the flatbed and then

press Go/Send to continue scanning. Press Stop/Clear when all the pages have

been scanned.

Job 1: single page

1Place the document on the flatbed of the scanner.

2Make sure 1appears on the control panel display as the copy count (default). If it does not,

press Stop/Clear to reset the control panel to copy mode.

3Press Go/Send.

Examples of typical jobs

Job 2: mixed content

Make eight copies of a two-page, letter-size document containing one drawing within the text.

1Load all pages in the automatic document feeder of the scanner. Place the pages according

to the drawing on the scanner.

2Press Collation/Finishing until you see Collate appear on the control panel display.

3Press Content until the mixed light comes on.

4Press 8on the keypad, and then press Go/Send.

Job 3: use 2-up to save paper

Make three copies of a four-page document which has some text in color, but minimize paper usage.

1Load all pages in the automatic document feeder of the scanner. Place the pages according

to the drawing on the scanner.

2Press 3on the keypad.

3Press Paper Saver until the 2-up light comes on. If the scanner and printer support duplex,

you could also choose Duplex to save paper.

4Press Collation/Finishing until you see Collate on the control panel display.

5Press Content until the mixed light comes on, and then press Go/Send.

Job 4: duplex copies

Make a legal-size, two-page document fit on a duplexed, letter-size page for insertion in a

standard-size notebook. The original documents contain several color photographs as well as some

text.

1Load all pages in the automatic document feeder of the scanner. Place the pages according

to the drawing on the scanner.

2Press Content until the mixed light is on.

3Press Duplex until the light is on.

4Press Original Size until the legal light is on.

5Press Copy Size until the letter light is on.

6Press Go/Send.

Examples of typical jobs

Job 5: enlarge copies

Enlarge a black-and-white drawing so you can see it better and make annotations.

1Place the document on the flatbed of the scanner.

2Press Enlarge. Hold down the button to rapidly increase the scaling factor.

3Release the button when 125% appears on the control panel display. You may need to

experiment to get the copy just the way you want it.

4Press Go/Send.

Job 6: document with color

Make copies of a one page letter-size document containing several small, color photographs.

1Place the document on the flatbed of the scanner.

2Press Content until the photo light is on, and then press Go/Send to print a copy.

Note: Photo mode is intended to be used to copy actual photographs or similar high

quality images. Photos printed on a printer should be copied using mixed mode.

3Press Content until the mixed light comes on, and then press Go/Send to print a second

copy.

4Compare the two copies to the original, and then decide which setting produces the best

quality of the photograph. Reset Content to the best choice (photo or mixed).

5Enter the number of copies you want using the numeric keypad.

6Return the page with the photograph to the scanner, and then press Go/Send.

Adjust copy quality

You can use the settings in the following tables to adjust the output quality of your copies.

Change the brightness

Set the copy size

Reduce or enlarge

Feature Description

Lighter Produces lighter copies.

Darker Produces darker copies.

Feature Description

Copy Size Selects the size of the copy being made from the available paper sizes in

the printer.

Note: If a particular paper size is not properly loaded into the printer, no

indication appears on the display for that paper size.

Original Size --

Letter, Legal, A4 Scroll to specify different paper sizes for the original. The paper size is

shown on the display and the indicator light is on.

Original Size -- Other Scrolls through paper sizes other than letter, legal, and A4.

Feature Description

Reduce Press once to decrease the scaling factor by 1%. Hold button down to rapidly

decrease the scaling factor.

•If either Reduce or Enlarge is pressed, the Original Size light is turned off.

•Automatic scaling between the original and the copy is used if the paper

size selections have been set.

Enlarge Press once to increase the scaling factor by 1%. Hold button down to rapidly

increase the scaling factor.

•If either Reduce or Enlarge is pressed, the Original Size light is turned off.

•Automatic scaling between the original and the copy is used if the paper

size selections have been set.

Select the content

Content defines what kind of original is being copied. One of the content features is always selected.

The current selection is indicated by one of the three content lights being on.

Feature Description

text Original document is composed entirely of text, simple line-art graphics, or

a combination of both. This choice is the default.

The highest possible scan speed is used. Copies are black and white only,

even if the original is color.

mixed Original document contains a mix of both text and graphics.

If both the scanner and printer are color-capable, this choice produces

color copies.

photo Original document contains extremely fine details and graphics. Use with

actual photographs or similar high quality images.

If both the scanner and printer are color-capable, this choice produces

color copies. The highest scan resolution is used.

mixed mono

(only available with

color scanner/color

printer

combinations)

Original document contains a mix of both text and graphics.

Copies are black-and-white only, even if the original is color.

mixed image

(only available with

some color

scanners)

Original document has a mix of both text and graphics, but image quality

is the highest priority.

If both the scanner and printer are color-capable, this choice produces

color copies.

photo mono

(only available with

color scanner/color

printer

combinations)

Select if your original is an actual photograph or similar high quality image.

Copies are black and white only, even if the original is color. The highest

resolution is used.

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