Kyocera ECOSYS FS-6525MFP Manuel utilisateur

Legal Notes

Unauthorized reproduction of all or part of this guide is prohibited.

The information in this guide is subject to change without notice.

We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.

Regarding Trademarks

Microsoft®, Windows®, Windows 7®, Windows XP®, Windows Server®, are registered trademarks of Microsoft

Corporation in the U.S. and/or other countries.

All other brand and product names herein are registered trademarks or trademarks of their respective companies.

Examples of the operations given in this guide support the Windows 7 printing environment. Essentially the same

operations are used for Windows XP, Windows Server 2003, and Windows Server 2008 environments.

Table of Contents

Chapter 1 File Management Utility

Starting the Application ................................................................................................................. 1-1

Add Devices .................................................................................................................................. 1-1

Adding Devices ....................................................................................................................... 1-1

Communication Settings ............................................................................................................... 1-2

Specifying Communication Settings ........................................................................................ 1-2

Delete a Device ............................................................................................................................. 1-2

Preferences ................................................................................................................................... 1-2

Chapter 2 Receiving Folder

Add a Receiving Folder ................................................................................................................. 2-1

Editing a Receiving Folder ............................................................................................................ 2-2

Deleting a Receiving Folder .......................................................................................................... 2-2

Chapter 3 Distribution Folder

Distribution Settings ...................................................................................................................... 3-1

Adding Distribution Settings .......................................................................................................... 3-2

Edit or Delete Distribution Settings ................................................................................................ 3-3

Chapter 4 Workflow

Workflow ....................................................................................................................................... 4-1

Adding a Workflow ........................................................................................................................ 4-1

Front Panel Controls ..................................................................................................................... 4-2

Adding a Front Panel Control ........................................................................................................ 4-2

Adding Selections to a Selection List ............................................................................................ 4-2

Specifying Scanning Preferences ................................................................................................. 4-3

Specifying Import and Export Settings .......................................................................................... 4-3

Chapter 5 Job Log/History

View the Job Log/History .............................................................................................................. 5-1

File Management Utility i

1 File Management Utility

The File Management Utility (FMU) distributes documents scanned on a multi-

function print system (MFP) to specified network folders or computers. The user

can set the criteria for distributing the scanned files. Advanced distribution

criteria are available for certain MFPs.

Starting the Application

If the application is not set to start automatically, you can start it manually.

Note: In Preferences in the main screen, you can set the application to start

automatically.

1Open the application.

2In the Windows system task bar, right-click the File Management Utility icon.

3In the context menu, click Open FMU. If Open FMU is grayed out, restart File

Management Utility with administrator privileges.

Add Devices

Specific MFPs on a network can be selected for use with the application. Use

the Add Device Wizard to select devices by IP address or host name.

Adding Devices

You can add devices for the application with the Add Device Wizard.

1In the main screen, click Add.

2In the Add Device Wizard, enter the IP address or the Host name of the MFP

you wish to add, and then click Add.

3Enter another IP address or Host name if necessary. The devices you enter

appear in the list on the right.

4Click Next.

5In the Communication Settings page, specify the SNMP type (SNMPv1/v2 or

SNMPv3).

If you specify SNMPv1/v2, enter the Read community and Write

community for the MFP. The read community name for the device will be

used in requesting information, while the write community name is sent will

User Guide

1-1

File Management Utility

all SNMP receive and send requests, and must match the community values

on the device.

If you specify SNMPv3, enter the login User name and Password for the

MFP.

6If the device is enabled with authentication, for Change authenticate mode,

select Use local authentication or Use settings on the device as required.

7Continue entering the remaining communication setting information as

appropriate.

8Click Search. The application adds the printing systems you have specified to

the list in the main screen.

Communication Settings

Communication settings specify the Login user name and Password used

with the device. Either local authentication or settings specified on the device

can be used.

Specifying Communication Settings

1In the main screen, select a printing system in the device list.

2Click Communication.

3Enter the Login user name and Password, if authentication is set on the

device.

4For Authentication mode switch, select Use local authentication or Use

settings on the device.

5Select SSL to provide security for network communication.

6Click OK.

Delete a Device

Removes the selected device from the device list in the main FMU screen.

To delete a device from the list, highlight the device and click Delete. A

message appears confirming the device will be deleted. Click OK.

Preferences

You set several parameters that control how File Management Utility operates,

including starting that application automatically.

To select FMU preferences, follow these steps:

Start automatically

Select this option, so that FMU is configured to start automatically and run as

a resident application when the computer is started. If the receiving folder or

File Management Utility 1-2

File Management Utility

error folder have not been specified or cannot be found, then the application

will not monitor or distribute files.

Folder for deleted files

Select Keep deleted files to save deleted files in this folder. Set the path by

clicking Browse, or entering the folder name. Select Maximum folder size

(MB) and specify the size in megabytes if needed. Click Empty deleted files

folder to erase all deleted files.

Folder for error files

FMU requires a local error folder for any files that it fails to distribute. A

network folder cannot be used as the error folder. Set the path by clicking

Browse, or entering the folder name.

Note: If the error folder has been removed while FMU is running, or not found

for any reason, the application will not distribute files. Then, the error folder

must be created and the path to the folder must be established. Restart FMU.

User Guide

1-3

2 Receiving Folder

The receiving folder is a shared folder on a computer that holds scanned data

files. When a document is scanned on an MFP, the data file is transferred to a

specified receiving folder. The application checks this folder, and applies

distribution criteria to the files in the folder. If the receiving folder is not specified,

the application will not distribute files.

Add a Receiving Folder

1In the main screen, click File receiving.

2In the File receiving folders dialog box, click New. The Folder settings tab

becomes active. An ID is automatically assigned to the folder.

3Enter a name for the receiving folder. Or, click Browse to select the path to a

folder, and then click OK. The name of the folder is automatically entered as the

Share name.

4Change the Share name, if desired.

5Enter the User name and Domain name for accessing the receiving folder.

Click Add.User domains displays the receiving folder as: user name (user

name@domain). If no domain name is specified, the receiving folder is shown

as: user name (PC name\user name).

6Click the Receiving settings tab.

7Leave Filter by File type selected to allow only files with specified file types to

be saved in the receiving folder. When unchecked, with no file type entered, all

file types will be saved. You can type an extension for a file type and click Add

to add it to the list in Select file type. You can delete a file type by highlighting

the extension in the list and clicking Delete.

8In the Advanced Options section, select Poll every (seconds), and then

select the interval for the application to monitor the receiving folder. To make

the receiving folder a hidden folder, select Hidden folder. You can also make a

receiving folder hidden by adding a dollar sign ($) at the end of the share name

in step 4. To display a pop-up window when a file is distributed, select Display

notifications.

9Click Apply to add the folder to the list of receiving folders. The receiving folder

appears in the file receiving folders list box, along with the settings you have

specified.

10 Click Close to return to the main screen.

File Management Utility 2-1

Receiving Folder

Note: If you added a receiving folder in the Windows XP Workgroup

environment, right-click the shared folder to open its properties. In Network

sharing and security under Sharing, check the Allow network users to

change my files check box.

Editing a Receiving Folder

1In the main screen, click File receiving.

2In the File receiving folders list, select a folder to edit.

3To edit the User domains for the folder, select the User domain you want to

change from the list. The User name and Domain information appear above.

4Edit this information as needed, and click Save.

5To edit the file types on the Receiving settings tab, make the necessary

changes, then click Save.

6Edit Advanced Options as needed.

7Click Apply to update the folder information.

8Click Close to return to the main screen.

Deleting a Receiving Folder

1In the main screen, click File receiving.

2In the File receiving folders dialog box, select one or more receiving folders to

delete.

3Click Delete . A message is displayed confirming that the receiving file will be

deleted. Click OK.

4Click Close to return to the main screen.

User Guide

2-2

3 Distribution Folder

The distribution criteria are applied to each file in the receiving folder, and each

file that meets the criteria is distributed accordingly.

Distribution Settings

You can use the Distribution settings tab to define what files are handled by

the application, and how they are distributed.

Receiving ID

To use a specific receiving folder as a condition, enter the ID assigned for

the receiving folder, or click Select and choose a receiving folder from the

list.

File type

Specify the file extension when using it as a condition for distributing files.

File name

Specify the file name when using it as a condition for distributing files. Up to

five file names can be specified. Click Add to add the scan file to the list

below File name. You can delete a file name from the list by clicking Delete.

Wildcards may also be used (‘*’ for multiple characters, ‘?’ for single

characters.)

User name

Specify the user name when using it as a condition for distributing files. The

user name is the name used when the workflow is executed on the MFP.

Host name

Specify the host name when using it as a condition for distributing files. Click

Add to include the host name in the list box below this button. To delete a

host name from the list, select the name and click Delete.

User defined

Enter a description for the user-defined information input on the MFP panel.

You can create up to five settings. When the workflow is executed, the

information entered in Select item,Enter comment, and Enter value is

used. One or more items must be set in the workflow.

Set time/Date

Select this option and set the Start time and End time . If you select Daily,

then the specified start/end times will be used for daily distributions. The Set

time/Date settings must be set in the workflow.

Actions

Click the drop-down menu and select one of the following: None to specify

no optional action, or Delete file to specify that scan data should be deleted

without distributing the file, or Replace existing file to replace an existing

file with the same name in the destination.

Attach information file

File Management Utility 3-1

Distribution Folder

Select this option to specify attaching an information file to the image file

when distributing scan data.

Adding Distribution Settings

1In the main screen, click File distribution.

2In the File distribution folders dialog box, click New. The Folder settings tab

becomes active. An ID is automatically assigned to the folder.

3Enter a Name for the distribution folder.

4In Folder, enter the destination for the distribution folder, or click Browse and

select the folder path. You cannot specify a folder already used as the receiving

folder, deleted folder, or error folder.

5If the distribution folder requires authentication, enter the User name and

Password.

6Click Add to save the distribution folder settings. The distribution folder appears

under List of folders. You can enter up to 10 distribution folders.

7Make settings in Filter by in the left side of the Distribution settings tab as

needed. These settings apply to files scanned from all types of MFP systems.

8Set the options in the Advanced options area as needed. These settings apply

to files scanned from MFP systems that support workflow functions.

9Select the action that is performed when the distribution conditions match.

None

If selected, no action is taken.

Delete file

If selected, files are moved to the delete folder.

Replace existing file

If selected, existing files at the destination are overwritten, if they have the

same name as the transferred file.

Note: If the destination folder is missing, the files are moved to the error

folder.

10 If necessary, select Attach information file to send the information file along

with the scan data file. If not selected, the information file is sent to the deleted

folder.

11 Click Apply to add the folders to the distribution folder list. According to the

settings, distribution folders are shown in the folder list.

User Guide

3-2

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