Konica Minolta Minoltafax 1600 Manuel utilisateur

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User Manual

Minoltafax 1600

Minoltafax 1600 I

1 General Information..................................................... 7

1.1 Introduction..................................................................................... 7

1.2 How Does a Fax Machine Work?................................................... 8

1.3 Certificate for Machines with CE Marking .................................... 9

CTR 21 Approval............................................................................... 9

1.4 Safety Precautions........................................................................ 10

Laser Safety.................................................................................... 11

Internal Laser Radiation.................................................................. 11

Ozone Release Warning................................................................. 11

1.5 Features......................................................................................... 11

Type................................................................................................ 11

Dialling Functions............................................................................ 12

Functions......................................................................................... 12

Additional Functions........................................................................ 12

2 Installation.................................................................. 13

2.1 Unpacking...................................................................................... 13

2.2 Location......................................................................................... 14

2.3 Machine Layout............................................................................. 16

2.4 Control Panel, Displays and Keys............................................... 18

2.5 The Toner Cartridge and the Drum Cartridge............................. 20

Installing the Toner Cartridge and the Drum Cartridge................... 21

2.6 Supply Paper................................................................................. 22

Installing the Paper Input Tray........................................................ 22

Installing the Paper Tray................................................................. 22

Installing the Document Output Tray............................................... 23

Replace Rx Paper........................................................................... 23

2.7 Connecting the Power Cable and the Telephone Line Cable ... 24

Connecting the Interface Cables..................................................... 24

Turning the Power On..................................................................... 25

3 Entering Initial Settings............................................. 27

3.1 Typing Conventions in this Manual............................................. 27

3.2 Entering Characters...................................................................... 27

II Minoltafax 1600

3.3 Function of the Keys.................................................................... 28

Entering Numbers and Characters................................................. 29

Special Characters......................................................................... 29

3.4 Entering Date and Time ............................................................... 30

3.5 Entering your Fax Number .......................................................... 31

3.6 Entering Your Name..................................................................... 32

3.7 Set Phone Type............................................................................. 33

Dialling Mode.................................................................................. 33

PSTN or PBX.................................................................................. 34

Entering One-Touch Numbers........................................................ 35

Storing a Direct-Dialling-In Number in a One-Touch Key............... 36

Entering Speed Dial Numbers........................................................ 37

Storing a Direct-Dialling-In Number (Speed Dial)........................... 38

Changing One-Touch- or Speed Dial Numbers.............................. 39

Erasing One-Touch- or Speed Dial Numbers................................. 40

Entering Call Groups...................................................................... 41

Changing Group Dials.................................................................... 42

Erasing Call Groups ....................................................................... 43

Phone Book.................................................................................... 43

3.8 Advanced Settings ....................................................................... 44

Power Save Mode.......................................................................... 44

LCD Contrast.................................................................................. 45

Buzzer Volume............................................................................... 45

Setting ECM Mode (Error Correction Mode) .................................. 46

Header and Footer ......................................................................... 47

4 Sending Faxes............................................................ 49

4.1 Transmission ................................................................................ 49

Notes on Original Documents......................................................... 49

Photocopy or Carrying Film............................................................ 50

........................................................................................................ 50

Inserting a Document into the ADF ................................................ 50

4.2 Settings for Sending a Fax.......................................................... 51

Resolution....................................................................................... 51

Contrast.......................................................................................... 52

Page Count..................................................................................... 53

Image/Text Recognition.................................................................. 53

Minoltafax 1600 III

4.3 Dialling Methods ........................................................................... 54

Manual Dialling Using the Numeric Keypad.................................... 54

One-Touch Dialling ......................................................................... 54

Speed Dialling................................................................................. 54

Automatic Group Dial using the One-Touch Keys 17-20.................... 55

Program Dialling.............................................................................. 55

Combination Dial............................................................................. 56

Phone Book..................................................................................... 56

4.4 Transmission Methods................................................................. 57

Memory Transmission..................................................................... 57

Direct Transmission ........................................................................ 58

Delayed Transmission..................................................................... 59

Broadcasting................................................................................... 60

Polling Transmission....................................................................... 61

Mailbox Transmission ..................................................................... 62

Password TX................................................................................... 63

Entering the Password.................................................................... 63

Setting Password TX....................................................................... 63

Delete Reservations........................................................................ 64

5 Reception.................................................................... 65

5.1 Manual Reception ......................................................................... 65

5.2 Automatic Reception.................................................................... 66

Memory Reception Mode (Confidential Reception) ........................ 66

5.3 Mailbox Reception ........................................................................ 67

Programming Mailbox ID................................................................. 67

Printing the Mailbox Contents......................................................... 67

Deleting a Mailbox ID...................................................................... 68

5.4 Polling Reception.......................................................................... 69

Password Reception....................................................................... 70

5.5 Settings for Receiving a Fax........................................................ 71

Number of Rings............................................................................. 71

Multiple Page Print.......................................................................... 72

Reduction........................................................................................ 73

Print Density.................................................................................... 73

Print Paper Size.............................................................................. 74

IV Minoltafax 1600

6 Copying....................................................................... 75

6.1 Single Copies................................................................................ 75

6.2 Multiple Copies............................................................................. 76

Enlarge / Reduce............................................................................ 76

7 Connecting the Fax Machine to Your Computer..... 77

7.1 Use as PC-Fax, Scanner and PC-Printer .................................... 77

Modem Specifications .................................................................... 77

7.2 Setting PC Mode........................................................................... 77

Number of Rings............................................................................. 78

PC Baudrate................................................................................... 78

7.3 Scanner Mode............................................................................... 79

7.4 Fax Operation with Your Computer............................................ 79

7.5 Printing from Your Fax Machine................................................. 79

8 Reports........................................................................ 81

8.1 Transmission Report.................................................................... 81

Automatic Print............................................................................... 81

Manual Print ................................................................................... 82

8.2 Reception Report.......................................................................... 83

Manual Print ................................................................................... 83

8.3 Activity Report.............................................................................. 84

Automatic Print............................................................................... 84

Manual Print ................................................................................... 84

8.4 Reservation Report ...................................................................... 86

8.5 Fax Number List ........................................................................... 86

8.6 Mailbox List................................................................................... 88

8.7 Key List.......................................................................................... 89

8.8 Status List..................................................................................... 90

8.9 Memory Data List.......................................................................... 92

8.10 Memory Image Print ..................................................................... 93

8.11 Power Failure Report ................................................................... 94

8.12 Memory Overflow Report............................................................. 94

8.13 Backup RAM-Error Report........................................................... 94

Minoltafax 1600 V

9 Maintenance and Trouble-Shooting......................... 95

Cleaning the Machine ..................................................................... 95

Cleaning the Casing........................................................................ 95

Cleaning the ADF and the Scanner ................................................ 96

9.1 Replacing the Toner Cartridge..................................................... 97

Replacing the Drum Cartridge......................................................... 98

9.2 Clearing Paper Jams..................................................................... 99

Clearing Original Document Jams .................................................. 99

Clearing Printout Paper Jams....................................................... 100

Paper Jam in the Paper Cassette................................................. 100

Paper Jam inside the Fusing Unit................................................. 100

Paper Jam at the Drum Cartridge................................................. 101

9.3 Trouble-Shooting........................................................................ 102

Error Messages............................................................................. 104

Error-LED...................................................................................... 104

Alarms........................................................................................... 104

Error Messages on the LCD.......................................................... 105

9.4 Poor print quality ........................................................................ 107

Low Contrast................................................................................. 107

Grey Background.......................................................................... 107

Black Stains .................................................................................. 108

Missing Areas................................................................................ 108

10 Specifications........................................................... 109

End User License Agreement

VI Minoltafax 1600

General Information 1

Minoltafax 1600 1-7

1 General Information

1.1 Introduction

Thank you for choosing this Minoltafax 1600 and showing confidence in

our product. This machinehas a modern design and fulfils today's require-

ments of a fax machine. It combines advanced technology with a contem-

porary appearance.

The machine is authorised for use in the public telephone network and is

compatible to other fax machines of the communication standard 3.

The Minoltafax 1600 was manufactured to the same high quality stand-

ards as is common for all other precision instruments made by Minolta.

This manual will assist you in becoming familiar with the machine. It con-

tains all the necessary information for the start-up, its functions and the re-

placement of the consumables.

Please, always keep this manual to hand when using the machine.

1General Information

1-8 Minoltafax 1600

1.2 How Does a Fax Machine Work?

A fax machine can be connected to a normal telephone system without

taking any special precautions, just like a normal telephone set. The func-

tion of a fax machine is quite similar to that of a telephone.

The way a fax machine works is simple: Documents are at first scanned.

This is done by the scanning unit. Themachine does not recognisethe let-

ters but reads the picture, dot by dot, and marks each dot as black or

white. That is why you can not only transmit texts but also pictures and

photos. The information is then digitised and compressed so that the fax

machine can send it quickly over the telephone line to another fax ma-

chine which reverses the process, reading and marking each dot as black

or white on a sheet of paper.

When you are "called" by a fax machine, your telephone rings as normal.

Therefore you cannot know whether your are receiving a fax call or a tel-

ephone call before picking up the receiver.

At the beginning of a fax transmission you will hear shrill sounds. Those

sounds are the so called "hand shaking" and function as an introduction

sequence before the actual transmission, just as interlocutors - often - in-

troduce themselves at the beginning of a telephone call. In the introducto-

rysequencethe technicalfeaturesofbothmachinesarematchedto make

sure the transmission and the reception are conducted to a high standard.

Withyour Minoltafax 1600 you do not need to listen to the introductory se-

quence. How to program the machine accordingly will be explained later

in this manual. Furthermore you will also find information about the set-

tings that come with the machine, that have to be made when instal-ling,

or the settings that can be made at a later stage. Most of the features of

the fax machine work independently, so that you can program only the

settings you need for the moment and ignore all others.

By the way, the word "fax" is a combination of the Latin "facere" (to make)

and "simile" (similar) describing the process of making a copy which is

similar to the original. This artificial word "fax" has nowadays become

widely accepted in everyday language, replacing the older term facsimile.

A copy is therefore to be made ”similar” to the original. Fax machines are

also called facsimile machines.

Now, enjoy your new fax machine.

General Information 1

Minoltafax 1600 1-9

1.3 Certificate for Machines with CE Marking

CTR 21 Approval

Annex II

The equipment has been approved in accordance with Council Decision

98/482/EC for pan-European single terminal connection to the public

switched telephone network (PSTN). However, due to differences be-

tween the individual PSTNs provided in different countries, the approval

does not, or itself, give an unconditional assurance of successful opera-

tion on every PSTN network termination point.

In cases of problems, you should contact your equipment supplier in the

first instance.

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