InfoTronics IDpunch 7 Manuel utilisateur

IDpunch 7 User Guide for Attendance Enterprise 2

(Latest update: http://www.infotronics.com/IDpunch7_userguide.pdf )

InfoTronics is a registered trademark of InfoTronics, Inc. Attendance Enterprise is a trademark of InfoTronics, Inc.

All other company and product names are registered trademarks or trademarks of their respective holders.

Information in this document is subject to change without notice.

Document Revision History

Date

Notes

01/29/19

IDpunch 7 has a new case. See Meet the IDpunch 7 on page 7.

05/20/14

The frequency of the RFID technology (125 kHz) is added. See Working with Proximity

Badges on page 11.

10/26/11

The following information is updated:

The clock menu structure. See Appendix A: IDpunch 7 Menu Structure on page 14.

Employee Menu is updated. See Appendix D: Employee Menu on page 25.

01/14/10

The following information is updated:

The lift restriction operations, such as Lift Next Restriction, Lift Next Restriction for

Employee can be associated with designated function keys. See Appendix D:

Employee Menu on page 25. If the Supervisor Menu is used, the Lift Restriction and

Lift Badge Restriction are available below the Overrides menu item. See Appendix

C: Supervisor Menu on page 21.

A new menu item called Terminal ID is added below the Communications menu

item. See Appendix A: IDpunch 7 Menu Structure on page 14.

07/28/09

The following information is updated:

The synchronization button performs the data synchronization instead of the full

synchronization. It is updated in Clock Face on page 7. The synchronization

operation is updated depends on whether the data synchronization operation or the

full synchronization operation is needed.

Multiple level workgroup transfers supported. How to perform a multiple level

workgroup transfer operation is added in Multiple Level Workgroup Transfer on

page 26.

Quick workgroup transfers supported. How to perform a quick workgroup transfer

operation is added in Quick Workgroup Transfer on page 26.

New clock menu items are available, for example, Restart Terminal, Software

Update, HTTP Timout and so on. The IDpunch 7 menu structure is updated in

Appendix A: IDpunch 7 Menu Structure on page 14.

Employees can wave the badge in front of the clock to access the employee function

keys. In previous version, the employee must enter the badge number to access

employee function keys. See Appendix D: Employee Menu on page 25.

Introduction...............................................................................................................................6

IDpunch 7 Features ................................................................................................................................ 6

Meet the IDpunch 7 ................................................................................................................................ 7

Clock Face ....................................................................................................................................... 7

Clock Bottom................................................................................................................................... 8

Maintenance of the IDpunch 7 ............................................................................................................... 8

IDpunch 7 Lifecycle ..................................................................................................................9

Customer Steps....................................................................................................................................... 9

Using the IDpunch 7 ...............................................................................................................10

QuickStart Guide for Using IDpunch 7................................................................................................ 10

Working with Proximity Badges.............................................................................................11

Understanding Proximity Technology ................................................................................................. 11

Punching In or Out ............................................................................................................................... 11

Preparing Badges for Use..................................................................................................................... 11

Registering Badges in the System.................................................................................................. 11

Issuing Badges to Employees ........................................................................................................ 12

Printing Badge Labels.................................................................................................................... 12

Changing Badge Assignments.............................................................................................................. 12

When an Employee Leaves Work.................................................................................................. 12

When an Employee Loses a Badge................................................................................................ 13

When a Badge Label Becomes Damaged ...................................................................................... 13

Appendix A: IDpunch 7 Menu Structure................................................................................14

Appendix B: IDpunch 7 Station Properties in MSS2.............................................................19

Basic Tab ....................................................................................................................................... 19

Recent Activity Tab ....................................................................................................................... 20

Appendix C: Supervisor Menu ...............................................................................................21

Add Punch ............................................................................................................................................ 22

Credit Hours ......................................................................................................................................... 22

Credit Dollars ....................................................................................................................................... 23

Add Schedule ....................................................................................................................................... 23

Lift Restriction ..................................................................................................................................... 24

Lift Badge Restriction .......................................................................................................................... 24

Appendix D: Employee Menu.................................................................................................25

Employee Review................................................................................................................................. 25

Enter Tips ............................................................................................................................................. 25

Simple Workgroup Entry ..................................................................................................................... 26

Multiple Level Workgroup Transfer .................................................................................................... 26

Quick Workgroup Transfer .................................................................................................................. 26

Callback Transaction............................................................................................................................ 27

Lift Next Restriction............................................................................................................................. 27

Lift Next Restriction for Employee ...................................................................................................... 27

A Single Day Leave Request................................................................................................................ 27

Several Days Leave Request ................................................................................................................ 28

Data Collection Operation.................................................................................................................... 28

Pass Through Operation ....................................................................................................................... 29

Appendix E: Printing Badge Labels.......................................................................................30

Configuring Badge Label Printing ....................................................................................................... 30

Printing Badge Labels Using a Template............................................................................................. 32

Appendix F: Issuing a Badge to an Employee ......................................................................33

Introduction

The IDpunch 7 time recorder is a simple, low-cost way to gather employee In and Out punches and

perform many comprehensive functions using a badge and PIN entry. This manual covers installation and

daily use IDpunch 7 time recorders, as well as maintenance.

IDpunch 7 Features

The IDpunch 7 has an average capacity of approximately 250 employees, 3000 transactions, 750

schedules, 7000 workgroups and provides the following key features:

Easy installation, little training, and ease of use. Once the IDpunch 7 is installed, plugged into the

power outlet and Ethernet port, and configured, it can communicate with a hosted system

immediately. It is easy to use, so little training is required.

Comprehensive function key operations. Employees can review worked hours, check benefits, enter

tips, and so on. See Appendix D: Employee Menu on page 25 for details. The supervisor menu is used

to perform transactions on behalf of employees. See Appendix C: Supervisor Menu on page 21 for

details.

Employee punch time restriction. Using punch restrictions prevents employees from punching In or

Out on the IDpunch 7 at unauthorized times.

Highly secured. IDpunch 7 authority levels help you to control the access to MENU items or function

keys.

Automatic central time synchronization and daylight savings adjustments.

Meet the IDpunch 7

The IDpunch 7 is a time recorder with streamlined technology that is easy to use and easy to configure.

Let’s review the basic parts of the time recorder.

Clock Face

Display Badge Reader

ESC

Up arrow

Down arrow

Synchronization button MENU F1 to F4 function keys

Display. It displays time, information, and instructions for the user.

Badge reader. Badges are waved in this area to punch In and Out and perform transactions.

ESC. It is used to indicate lack of acceptance, halt a process, or go back a menu.

Up & Down arrows. They are used to browse configuration menus in the time recorder, switch

between Yes and No in the menus, and scroll down to view long messages on the screen.

OK. It is used to indicate acceptance or move processes forward.

F1 to F4 function keys. They are used to perform comprehensive employee functions or supervisor

functions.

MENU. Press MENU to access configuration options or navigate among options (OK, Cancel, and an

edit field).

Synchronization button. It is used to perform data synchronization operation and other operations,

such as navigate among options (OK, Cancel, and an edit field), or erase numbers entered using the

keypad.

Clock Bottom

Power port. Plug in the 5V power supply.

Ethernet port. Plug in the Ethernet cord.

RS232, half-duplex RS485 port. It is not in use.

Maintenance of the IDpunch 7

The IDpunch 7 works well in any temperature-controlled environment. No special care is required for

badges. The keypad and LCD screen should maintain their new appearance with proper use. We

recommend using a small amount of hexane or 90% alcohol on a piece of cotton to clean the LCD or

keypad, if necessary.

IDpunch 7 Lifecycle

Several steps are required in order to use the IDpunch 7. Understanding the steps helps you to have a great

experience with the clock.

Customer Steps

You must complete some steps before supervisors and employees can use the clock.

Using the IDpunch 7

A few procedures are required for customers to begin using the IDpunch 7. The QuickStart Guide lists the

overall procedure. The remaining sections describe the steps in detail. Become familiar with these steps in

order to install and use the IDpunch 7.

QuickStart Guide for Using IDpunch 7

To use IDpunch 7 clocks in HTTP mode with the hosted system, a few steps are required. This section

gives an overview of the process.

1. Scan employee badges at the clock. See Registering Badges in the System on page 11.

2. Print the badge labels and issue badges to employees. See Printing Badge Labels on page 12 and

Issuing Badges to Employees on page 12.

3. Employees punch In and Out as usual. See Punching In or Out on page 11.

4. Supervisors and employees use their own function keys to perform transactions. For supervisor

function keys, see Appendix C: Supervisor Menu on page 21. For employee function keys, see

Appendix D: Employee Menu on page 25.

5. Learn what to do when badge events occur. See Changing Badge Assignments on page 12.

6. (Optional) Administrators use menu commands for system management. See Appendix A: IDpunch 7

Menu Structure on page 14.

7. (Optional) See Recent Activity Tab on page 20 to check clock activities in MSS2 with

Attendance Enterprise 2.

8. (Optional) Modify the IDpunch 7 station properties, such as modifying the synchronization interval,

or adding a user with the supervisor authority level in MSS2 with Attendance Enterprise 2. See

Appendix B: IDpunch 7 Station Properties in MSS2 on page 19.

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