Gestetner 9980 Instructions d'installation et d'entretien

3. Receiving a Fax Message

Immediate Reception

Each page of a received fax message is

printed as soon as it is received. This

method is used for standard fax mes-

sages.

❖

Display during reception

The sender's RTI or CSI appears on

the first line.

❖

Reception resolution

This machine supports Standard

and Detail resolutions. Even if the

sender specifies the resolution as

Fine or Super Fine, this machine

will receive images as Detail. This

may cause faxes to appear slightly

different at your end than the

sender intended.

GFCYOJ0N

Sender

Receiver (your machine)

Receiving a Fax Message

Memory Reception

The machine waits until all pages of

the message have been received into

memory before printing the message.

This method is used with the follow-

ing features:

• Two In One(⇒P.99)

• Image Rotation(⇒P.99)

• Rotate Sort(⇒P.100)

• Collate(⇒P.260)

•Forwarding(

⇒P.97)

• TX/RX File Save(⇒P.146)

Important

❒If the functions listed above are

turned on, you may not be able to

receive very large or detailed fax-

es. If this happens, we recommend

that you turn these functions off.

❒If power is turned off for more

than 1-hour, documents saved in

memory are deleted.

Limitation

❒The machine may not be able to re-

ceive fax messages when the free

memory space is low.

Note

❒If the memory free space reaches

0% during Memory Reception, the

machine can no longer receive the

current fax message and stops

communicating.

❒If free memory reaches 0% when

printing messages received with

any of the following functions,

only the next fax is received using

Immediate Reception:

• Image Rotation

• Two In One

• Collate

GFMEMJ0N

Receiver (your machine)

Sender

Substitute Reception

If any of the conditions listed below

are met, the machine automatically

switches to Memory Reception mode

and stores messages in memory in-

stead of printing them. This reception

mode, in which a received fax mes-

sage is stored in memory and not

printed, is called Substitute Recep-

tion. Messages received using Substi-

tute Reception are automatically

printed when the condition which

caused the machine to use Substitute

Reception is rectified. Substitute Re-

ception takes place when:

• Paper runs out

• Toner runs out

• Paper is jammed

• The side cover is open

• A fax is received during a copy or

print run

Limitation

❒Reception may not take place if

there is not enough free memory

left.

Note

❒The Receive File indicator lights to

let you know when message(s)

have been received using Substi-

tute Reception.

❒By default this feature is turned on.

Switch it off with the User Parame-

ters.

❒If free memory reaches 0% during

Substitute Reception, any further

reception becomes impossible and

the current communication is ter-

minated.

Screening Messages From

Anonymous Senders

To help you screen out unwanted

messages that may fill up your mem-

ory, the machine can be programmed

to only use Substitute Reception for

messages that arrive with RTI/CSI

identification.

Two settings are available:

• “When RTI or CSI is received”

• “Free”

Note

❒The default setting is “When RTI

or CSI is received”, i.e. only store

messages when the RTI/CSI is

present. You can change this with

the User Parameters.⇒P.236

“Changing the User Parameters”

❖

When RTI or CSI is received

The machine switches to Substi-

tute Reception only when the

sender has programmed their RTI

or CSI. If the power is switched off

for more than an

hour, all the messages received

into memory are deleted. In such a

case, the Power Failure Report or

the Journal can be used to identify

which messages are lost so you can

ask the senders to transmit them

again.

Important

❒If a sender has not programmed

their RTI or CSI, the machine

may reject an important fax

message. We recommend that

Receiving a Fax Message

you ask important senders to

vance.

❖

Free

The machine switches to Substi-

tute Reception regardless of

whether or not the sender has pro-

grammed their RTI or CSI.

Selecting the Reception Mode

There are two ways you can set up

your machine to handle incoming

calls:

• Fax mode (Auto Receive Mode)

• Tel mode (optional handset or ex-

ternal telephone required)

Fax Mode (Auto Receive

Mode)

When a telephone call comes in, the

machine receives it automatically as a

fax message. Use this setting for a

dedicated fax line.

Telephone Mode

When a call comes in, you have to

pick up the optional handset or exter-

nal telephone and decide whether the

call is a fax message yourself. If you

hear a voice, continue your conversa-

tion as you would using a normal

telephone. If you hear high pitched

beeps, instruct the machine to receive

the fax by following the procedure

below.

Use this setting if you wish to share

the line between the fax machine and

a telephone.

Receiving a fax in Telephone Mode

AWhen the machine rings, pick up

the handset.

BIf you hear beeps, press the

{

Start

}key.

CReplace the handset. The ma-

chine will start receiving.

How to Select the Reception

Mode

APress the {

Reception Mode

}key.

BPress 0or 1to select the recep-

tion mode.

CPress {

Note

❒To cancel the selection and re-

turn to the fax standby mode,

press

[

Cancel

Receiving a Fax Message

Reception Functions

Transfer Station

Transfer Stations allow you to expand

the standard features of your fax ma-

chine to set up complex networks.

Transfer Stations must be machines of

the same make.

The diagram below may make the

concept clearer.

Preparation

Store the end receiver fax numbers

beforehand in the transfer station's

Quick Dials, Speed Dials or

Groups.

The following terminology is used in

this section.

❖

Requesting Party

The machine where the message

originates from, i.e. the machine

making a Transfer Request.

❖

Transfer Station

The machine that forwards the in-

coming message to another desti-

nation, i.e. the machine that

receives the Transfer Request. In

this section this refers to your ma-

chine.

❖

End Receiver

The final destination of the mes-

sage, i.e. the machine that the

Transfer Station sends to. End Re-

ceivers must be programmed into

Quick Dials, Speed Dials or

Groups in the Transfer Station

(this machine).

Limitation

❒Polling ID's of the Requesting Par-

ty and Transfer Station must be

identical for this feature to work.

❒This machine will not receive a

Transfer Request unless it has

enough free memory to store two

or more destinations dialed from

the number keys.

❒If one of the specified end receivers

is not registered in the transfer sta-

tion, the transfer is halted.

❒If the Requesting Party specifies a

Group for the End Receivers and

the total number of End Receivers

exceeds 250, the Transfer Station

cannot transfer the message and

sends a Transfer Result Report to

the Requesting Party.

Reference

P.124 “Transfer Request”

❖

Multi-step Transfer

The principles of Transfer Stations

can be used to build up a multi-

step facsimile network where mes-

sages are passed through several

Transfer Stations. By program-

ming the end receivers in a Trans-

fer Station Group, you can enable

this machine to transfer messages

onto other Transfer Stations.

For more information, contact

your service representative.

This feature can only be used if the

machines are made by the same

maker.

GFCYUK0N

Transfer Station

Requesting party

Transfer Result Report

End Receiver

Reception Functions

Reference

P.189 “Multi-step Transfer Group

settings”

❖

Sending the Transfer Result Report

This machine compares the own

fax number of the Requesting Par-

ty with the Requesting Party's

number programmed in a Quick

Dial or Speed Dial, and if the lower

five digits of the two numbers

match, it sends the Transfer Result

report to the Requesting Party.

For example:

• Requesting Party's own dial num-

ber:

001813-11112222

• Transfer Station's Quick Dial:

03-11112222

Transfer Result Report

This reports whether transmission to

the End Receivers was successful or

not.

When the Transfer Station has trans-

ferred the message to all End Receiv-

ers, it sends the Transfer Result

Report back to the Requesting Party.

The machine prints the report if it

cannot be sent back to the Requesting

Party.

Preparation

You must program the fax number

of the requesting party in a Quick

Dial or Speed Dial in the Transfer

Station.⇒P.180 “Registering Quick

Dials”, ⇒P.195 “Registering Speed

Dials”

vance.⇒P.252 “Transfer Report”

Note

❒By default, a portion of the docu-

ment image is printed on this re-

port. You can turn this off with the

User Parameters.⇒P.236 “Chang-

ing the User Parameters”

Remote Transfer

This feature allows same make or oth-

er make fax machines without the

Transfer Request function to perform

transfer requests to this machine.

Preparation

In order for this machine to be able

to accept this function, you need to

Transfer Result Report return ad-

dress in the Quick Dial or Speed

Dial.⇒P.250 “Registering ID

Codes”,

⇒P.180 “Registering Quick

Dials”, ⇒P.195 “Registering Speed

Dials”

Limitation

❒The requesting party's fax machine

must be able to send out a push

signal.

❒The remote transfer station func-

tion only works with the standard

G3 line. The optional G3 Unit, G4

Unit and optional NIC FAX Kit are

not supported.

Note

❒You can select whether the ma-

chine accepts remote transfers or

not with the User Parameters.

When shipped, this feature is

turned off by default.⇒P.236

“Changing the User Parameters”

Receiving a Fax Message

How to make a Remote Transfer Request

(push signal)

This procedure describes how to

make a Transfer Rquest to this ma-

chine from the requesting party's ma-

chine.

Note

❒To cancel the operation in

progress, press the {

}key twice.

ASet your document and adjust any

scan settings as necessary.

BDial using On Hook Dial, or lift

the handset and dial.

CWhen the connected line is a dial

line, the machine switches over so

it can send a push signal.

DWhen you hear the "peeee-pee-

yo-ro-ro-ro" tone, press the {

}

key.

When the remote transfer is ac-

cepted, you will hear a confirma-

tion "peeee" tone.

Note

❒If remote transfer is turned off

on the machine at the other end,

you will not hear a confirmation

tone and the tone mentioned in

step Dwill continue.

❒If the Transfer Rquest is not ac-

cepted, for example if memory

is full or the Remote ID has been

wrongly entered 5 times, you

will hear five "pee-po" tones

and the line will be cut off.

EEnter the 4-digit Remote ID

stored in the transfer station, then

press the {

}key.

If you enter the wrong ID, you will

hear a "pee pee pee" tone. If this

happens, try again.

Important

❒If you do not carry out steps E-

Jwithin 30 seconds, the line

will be cut off.

❒Enter the next tone within 5 sec-

onds. If you wait too long, you

will hear a "pee pee pee" tone

and you must start the whole

procedure again.

❒If you enter the wrong Remote

ID 5 times, the line will be auto-

matically cut off, and if you do

not change this machine's Re-

mote ID, remote transfer will

not be accepted. The figure of 5

carries over from previous non-

valid attempts.

Note

❒When you enter the correct ID,

you will hear a "peeee" tone.

FPress {

}{

GPress the {p}key 3 times. Speci-

fy the Transfer Result Report re-

turn address stored in the transfer

station using the procedure be-

low, then press the {

}key.

If the return address is correct, you

will hear a "peeee" tone.

Note

❒If you hear a "pee pee pee" tone,

press the {p}key 3 times and

enter the return address again.

❒If you keep on getting the error

tone, the return address may

not be registered in the Quick

Dial or Speed Dial you are spec-

ifying.

Reception Functions

When the Return Address is

Stored in a Quick Dial

AEnter the number (01-64) of the

Quick Dial.

When the Return Address is

Stored in a Speed Dial

APress the {p}key, then enter

the Speed Dial code (00-99).

HSpecify the end receiver then

press the {

}key.

If the end receiver is correct, you

will hear a "peeee" tone.

Note

❒Specify an end receiver that has

been stored in a Quick Dial,

Speed Dial or Group.

❒If you hear a "pee pee pee pee"

tone, specify the end receiver

again.

❒If you keep on getting the error

tone, the end receiver may not

be registered in the Quick Dial

or Speed Dial you are specify-

ing.

Specifying the End Receiver with

a Quick Dial

AEnter the number (01-64) of the

Quick Dial.

Specifying the End Receiver with

a Speed Dial

APress the {p}key, then enter

the Speed Dial code (00-99).

Specifying the End Receiver with

a Group

APress the {p}key twice, then

enter the Group number (01-

09).

IRepeat step Hfor all end receiv-

ers.

Note

❒If you specify 30 end receivers,

the Transfer Request is accepted

and you will hear a "pee pee pee

pee" tone. In this case, proceed

to step K.

JPress the {

}key twice.

KWhen you hear the "peeee-pee-

yo-ro-ro-ro" tone again, press the

{

Start

}key.

Your document will be sent.

Remote Transfer with UUI

This function requires the optional G4

unit.

It allows G4 faxes with the UUI fea-

ture to make Transfer Requests to this

machine using UUI instead of a push

signal.

Preparation

You need to store the Tone (UUI)

function in a User Function key be-

forehand.⇒P.211 “Assigning User

Function Keys”

Limitation

❒You can specify up to 30 end re-

ceivers with UUI.

Note

❒You can select whether or not the

machine accepts remote transfers

or not with the User Parameters.

Receiving a Fax Message

When shipped, this feature is

turned off by default.⇒P.236

“Changing the User Parameters”

How to make a Remote Transfer Request

(UUI)

This procedure describes how to

make a Transfer Request to this ma-

chine from the requesting party's ma-

chine.

ASet your document and adjust any

scan settings as necessary.

BSelect G4 then enter the fax num-

ber of the transfer station.

CSpecify the UUI.

Note

❒E.g. on machines of this type,

press the {

User Function

}key as-

signed to Tone (UUI) then enter

the UUI.

DPress the {

Start

}key.

Remote Transfer Example Input

• Destination (Transfer Station)

telephone number = 061234567

• Remote ID = 7777

• Transfer Request Result Report

return address = Speed Dial 01

• End Receivers = Quick Dial 02,

Speed Dial 03, Group 04

061234567• {

}7777 {

}24

{

}{p}{p}{p}{p}01 {

}02

{

}{p}03 {

}{p}{p}04

{

}{

}

(entering the underlined parts

as the UUI)

Note

❒You can specify a maximum

of 30 end receivers.

ID Reception

If you wish to limit reception of mes-

sages to those from machines of the

same make and with the same Polling

ID, contact your service representa-

tive to turn this feature on.

JBIG Reception

The optional JBIG Unit or optional G3

Unit is required to use this function.

Use this feature to receive messages

sent to you using the high compres-

sion protocol known as JBIG.

Authorized Reception

This feature helps you to reject junk

mail. It lets you specify which termi-

nals you wish to receive fax messages

from; the others will be shut out. This

is useful if you are very annoyed with

someone.

To use this feature, turn Authorized

Reception on and register the Speci-

fied Senders.⇒P.262 “Authorized Re-

ception”

Specified Tray

This function requires the optional Paper

Supply Unit.

If you store the fax numbers of other

fax machines from which you often

receive messages, you can have mes-

sages from these senders treated dif-

ferently. The numbers you store are

referred to in this manual as Specified

Senders.

This function lets you have messages

from Specified Senders, or messages

from all senders other than Specified

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