Dictaphone Walkabout Manuel utilisateur

Operating Instructions

PC Connection and Battery Charger

for Quest

digital recorder

DOCKING

STATION

Published by Dictaphone Corporation (U.S.) Stratford, Connecticut

Disclaimer

Dictaphone Corporation (U.S.) makes a sincere effort to ensure the accuracy of the material described herein: however,except

as set forth in any license documentation applicable to each product of Dictaphone Corporation, referred to herein.Dictaphone

Corporation makes no warrant, express or implied with respect to the quality, correctness, reliability, currentness, accuracy,or

freedom from error of this document or the products or the products referred to herein, and specifically disclaims any implied

warranties of merchantability and fitness for any particular purpose. Dictaphone Corporation disclaims all liability for any direct,

indirect, incidental,consequential,special or exemplary damages resulting from the use of the information in this document.

Mention of any product not manufactured by Dictaphone Corporation does not constitute an endorsement by Dictaphone

Corporation of that product.

This manual is copyrighted and all rights are reserved by Dictaphone Corporation (U.S.). No part of this publication may be

reproduced, transmitted,transcribed,stored in a retrieval system,or translated into any language or computer language, in any

form or by any means, electronic,mechanical,magnetic, optical,chemical,manual, or otherwise , without the prior written

permission of Dictaphone Corporation (U.S.),

3191 Broadbridge Avenue, Stratford, CT 06497.

Stratford, Connecticut, USA

Notices

Accessories

Do not use the head-set and/or microphone accessories while the Walkabout Quest is in the Docking Station.

FCC Statement

This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1)This device may not

cause harmful interference, and (2) this device must accept any interference received,including interference that may cause

undesired operation.

Note:

This equipment has been tested and found to comply with the limits for Class B digital devices pursuant to Part 15 of the FCC

Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This

equipment generates, uses,and can radiate radio frequency energy and,if not installed and used in accordance with

instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will

not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which

can be determined by tuning the equipment off and on, the user is encourage to try to correct the interference by one or more

of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experience radio/TV technician for help.

Changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to

operate the equipment. Proper connectors must be used for connections to the host computer and /or peripherals in order to

meet FCC emission limits.

European RFI Statement

This Class B digital apparatus meets all requirements of the European interference-causing equipment regulations.

Contents

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Walkabout Docking Station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Walkabout Desktop Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

PC Setup Instructions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Selecting a Parallel Port Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Checking the PC Configuration Setting . . . . . . . . . . . . . . . . . . . . . . . . 6

Installing the Docking Station . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Docking Station Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Docking Station Controls and Indicators . . . . . . . . . . . . . . . . . . . . . . . 9

Inserting Your Portable Into the Docking Station . . . . . . . . . . . . . . . . 10

Inserting a Voicedata Card Into the Docking Station. . . . . . . . . . . . . . 11

Recharging Spare Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Installing the Desktop Software . . . . . . . . . . . . . . . . . . . . . . . . 17

Desktop Software Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Starting the Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Walkabout Desktop Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Walkabout Sync Manager Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Using Walkabout Setup Options . . . . . . . . . . . . . . . . . . . . . . . 20

Selecting a User Account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Selecting an Organizer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Defining Data Transfer Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Voice Folders Transfer Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Voice EmailTransfer Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Organizer Transfer Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Change Voice Quality Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Check Data Transfer Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Defining Email Setup Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Testing the Docking Station Cradle Connection . . . . . . . . . . . . . . . . . 35

Contents

Using the Walkabout Voice Recorder . . . . . . . . . . . . . . . . . . . 36

Checking Audio Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Recording a Voice File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Using Walkabout Voice Folders . . . . . . . . . . . . . . . . . . . . . . . . 39

Accessing Voice Folders Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Renaming Voice Folders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Adding a New Voice File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Playing a Voice File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Copying a Voice File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Moving a Voice File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Deleting a Voice File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Emptying a Voice Folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Sending a Voice Email. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Using Walkabout Voice Email . . . . . . . . . . . . . . . . . . . . . . . . . 43

Checking Sent Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Re-sending a Voice Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Playing a Voice Email Item. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Copying a Voice Email Item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Deleting a Voice Email Item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Emptying the Sent Items Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Using the Walkabout Organizer . . . . . . . . . . . . . . . . . . . . . . . . 46

Managing Addresses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Add a New Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Edit an Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Delete an Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Managing Appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Add a New Appointment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Appointment Alarms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Edit an Appointment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Delete an Appointment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Managing To-do Tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Add a New To-doTask. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Edit a To-doTask. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Delete a To-doTask. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Contents

Handling Voice Attachments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Add a New Voice Attachment . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Play a Voice Attachment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Edit a Voice Attachment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Copy a Voice Attachment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Delete a Voice Attachment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Synchronizing Voice/Data Files . . . . . . . . . . . . . . . . . . . . . . . . 55

Using the Walkabout Sync Editor With Microsoft Outlook . . . . . . . . . . 55

Synchronizing Voice/Data on Your Portable and PC . . . . . . . . . . . . . . 57

Synchronizing Voice Files on aVoicedata Card and Your PC . . . . . . . . 58

Appendix A: Common ISP Server IDs . . . . . . . . . . . . . . . . . . 59

Appendix B: Outlook Folder and Walkabout Data . . . . . . . 59

Appendix C: Troubleshooting Information . . . . . . . . . . . . . . 62

Troubleshooting Voice/Data Synchronize Operations . . . . . . . . . . . . . 62

Resolving Problems Sending Voice Emails. . . . . . . . . . . . . . . . . . . . . 63

Resolving Problems Playing Voice Email on an External PC . . . . . . . . 63

Overview

1. Overview

Congratulations on your purchase of the Walkabout Docking Station

and Desktop software from Dictaphone! The Docking Station and

software allow you to transfer both voice and data from your Walkabout

Quest Portable to your PC and the Internet.

Walkabout Docking Station

After you set up the Docking Station and software, place your Quest

Portable into the Docking Station and press a single button to exchange

voice and data with your PC.You may also use the Card Reader on the

Docking Station to exchange voice files with your PC.

Walkabout Desktop Software

Walkabout Desktop allows you to manage voice recordings, send or

receive voice e-mail, and enter Personal Information Management

(PIM) data such as addresses, appointments and to-do tasks on your

PC. Included with the software, the Sync Manager component

performs the exchange of voice files and PIM data between your Quest

Portable and PC.

Sample Walkabout Desktop Screen

Hardware:

• Multimedia Pentium PC, running at 166 MHz or higher

• 32 MB of RAM (64 MB recommended for best performance)

• 30 MB of available hard disk space for application

• CD-ROM drive

• Mouse (Microsoft®-Compatible)

• Network Adapter card or modem for voice file transfer

• Creative Labs™ SoundBlaster®or 100% compatible, or Mwave

Sound card with Mic, Line In, Line Out and Speaker jacks properly

installed and configured

Software:

• Microsoft®Windows®95 or 98 (Windows NT Workstation is not

supported)

• Any Internet e-mail INSTALLED and CONFIGURED using

SMPT/POP3 protocols or Microsoft Outlook 97 or 98.

Overview

PC Setup Instructions

You should also make sure that your PC is configured to operate

with the Walkabout system.

Selecting a Parallel Port Setting

The Walkabout Docking Station connects to the parallel port on

your PC to transfer voice files and data between your Quest Portable

and PC. This port may also be used by a printer, and can be set up to

transfer data at different speeds. The Docking Station will transfer

data to/from your PC at a very high rate of speed if you select the

ECP mode for the parallel port setting. If your PC does not support

the ECP mode, try the EPP mode, or you may select the slower

Compatibility mode found on every PC.

To change the parallel port setting, you must access your PC’s

BIOS (Basic Input/Output System). You can normally access BIOS

Setup screens during your PC’s startup procedure. Check your PC

owner’s manual for instructions describing how to access these

screens. You may also check the PC manufacturer’s web site if you

need further assistance.

PC Setup Instructions

Checking the PC Configuration Settings

Verify that your PC is configured to operate with your Walkabout

system as follows:

1. Click Start on the Windows taskbar, and select Settings and

Control Panel.

2. Check the following settings on the Control Panel:

To check... Double-click Select tab Examine this:

Sound Card Audio or Audio

Preferred device:

Devices If the Playback and

Recording sections are

grayed-out, you will need

to set up the sound card

(see manufacturer’s

instructions).

Memory Performance

Memory:

You should see “32.0 MB

of RAM” or higher.

Volume Control Windows Setup

Details:

& Check Make sure that the

Multimedia “Check box” is white

and selected.

Parallel Port Device Manager

Printer Port (LPT1):

Tab & Double You should see the

Click Ports “ECP Printer Port.”

PC Setup Instructions

Installing the Docking Station

Set up the Walkabout Docking Station to work with your PC as

follows:

1. Shut down your PC. If you are using a local printer (attached

directly to the PC) and the PC only has one parallel port, shut

down the printer.

2. If you are using a local printer and your PC only has one

parallel port, connect the printer cable to the Printer Pass-

Through Connector on the Docking Station, as shown below.

3. Connect the Docking Station cable to a parallel port (often

referred to as a “LPT” or “printer port”) on your PC, as shown.

Note: If you are using a local printer and your PC has two parallel

ports, connect the Docking Station cable to the second parallel port

(LPT2).

Installing the Docking Station

Printer Cable

Docking

Station

Cable Printer

Pass-Through

Connector

Docking Station Cable Connections

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