Dell 2145cn Manuel utilisateur

Dell 2145cn

Multi Functional Printer

User’s Guide

www.dell.com | support.dell.com

2|Features of your new laser printer

features of your new laser printer

Your new printer is equipped with a number of special features that improve the quality of the documents you print.

With the printer, you can:

Print with excellent quality and speed

• You can print in a full range of colors using cyan, magenta,

yellow, and black.

• You can print with a resolution of up to 2400 x 600 dpi. See

Software section.

• Your printer prints A4-sized paper at up to 20 ppm and

letter-sized paper at up to 21 ppm.

Handle many different types of printable material

• The multi-purpose tray supports letterhead, envelopes,

labels, custom-sized media, postcards, and heavy paper.

The multi-purpose tray holds up to 100 sheets of plain

paper.

•The250-sheet tray 1 and 500-sheet optional tray support

plain paper in various sizes.

Create professional documents

• Print Watermarks. You can customize your documents with

words, such as “Confidential”. See Software section.

• Print Posters. The text and pictures of each page of your

document are magnified and printed across the sheet of

paper and can then be taped together to form a poster. See

Software section.

• You can use preprinted forms and letterhead with plain

paper. See Software section.

Save time and money

• To save paper, you can print multiple pages on one single

sheet of paper.

• This printer automatically conserves electricity by

substantially reducing power consumption when not in use.

• To save paper, you can print on both sides of the paper

(double-sided printing). See Software section.

Expand your printer’s capacity

• Your printer has an extra memory slot to expand their

memory (see "Accessories" on page 83).

• Zoran IPS Emulation* compatible with PostScript 3 (PS)

enables PS printing.

* Zoran IPS Emulation compatible with PostScript 3

Zoran, the Zoran logo, IPS/PS3, and OneImage are

trademarks of Zoran Corporation.

* 136 PS3 fonts

Contains UFST and MicroType from Monotype Imaging Inc.

Print in various environments

• You can print with Windows 2000 and Windows XP/2003/

2008/Vista as well as Linux and Macintosh systems.

• Your printer is equipped with a USB interface and a

network interface.

Copy originals in several formats

• Your printer can print multiple image copies from the

original document on a single page.

• There are special functions to erase catalog and

newspaper background.

• The print quality and image size may be adjusted and

enhanced at the same time.

Scan the originals and send it right away

• Scan in color and use the precise compressions of JPEG,

TIFF and PDF formats.

• Quickly scan and send files to multiple destinations using

Networks scanning.

Set a specific time to transmit a Fax

• You can specify a certain time to transmit the fax and also

send the fax to several stored destinations.

• After the transmission, the printer may print out the fax

reports according to the setting.

SPECIAL FEATURES

Features of your new laser printer |3

FEATURES BY MODEL

The printer is designed to support all of your document needs – from printing and copying, to more advanced networking solutions for your business.

Basic features of this printer include:

( : Included, O: Optional)

ABOUT THIS USER’S GUIDE

This user’s guide provides information about basic understanding of the printer as well as detailed explanation on each step during the actual usage. Both novice

users and professional users can refer to this guide for installing and using the printer.

Some terms in this guide are used interchangeably, as below:

• Document is synonymous with original.

• Paper is synonymous with media, or print media.

Following table offers the conventions of this guide:

FEATURES Dell 2145cn

USB 2.0

USB Memory Interface

Duplex Automatic Document Feeder (DADF)

Hard Disk (optional) O

Network Interface Enthernet 10/100 Base TX wired LAN

Duplex (2-sided) printing

FAX

CONVENTION DESCRIPTION EXAMPLE

Bold Used for texts on the display or actual prints on the printer. Start

Note Used to provide additional information or detailed specification of the printer

function and feature.

The date format may differ from

country to country

Caution Used to give users information to protect the printer from possible mechanical

damage or malfunction.

Do not touch the green underside of

the toner cartridge.

Footnote Used to provide more detailed information on certain words or a phrase. a. pages per minute

(See page 1 for more

information)

Used to guide users to the reference page for the additional detailed information. (See page 1 for more information)

4|Features of your new laser printer

FINDING MORE INFORMATION

You can find information for setting up and using your printer from the following resources, either as a print-out or onscreen.

Quick Install Guide Provides information on setting up your printer and this requires that you follow the instructions in the guide to prepare the printer.

Online User’s Guide Provides you with step-by-step instructions for using your printer’s full features, and contains information for maintaining your printer,

troubleshooting, and installing accessories.

This user’s guide also contains a Software section to provide you with information on how to print documents with your printer in

various operating systems, and how to use the included software utilities.

You can access the user’s guide in other languages from the Manual folder on the printer software CD.

Printer Driver Help Provides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a

printer driver help screen, click

Help

from the printer properties dialog box.

Dell website If you have Internet access, you can get help, support, printer drivers, manuals, and order information from the Dell websites

www.dell.com or support.dell.com.

Safety information |5

safety information

IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS

What the icons and signs in this user’s guide mean:

These warning signs are here to prevent injury to you and others. Follow them explicitly. After reading this section, keep it in a safe

place for future reference.

WARNING

Hazards or unsafe practices that may result in severe personal injury or death.

CAUTION

Hazards or unsafe practices that may result in minor personal injury or property damage.

CAUTION

To reduce the risk of fire, explosion, electric shock, or personal injury when using your laser Multi-Function Printer (MFP),

follow these basic safety precautions:

Do NOT attempt.

Do NOT disassemble.

Do NOT touch.

Follow directions explicitly.

Unplug the power plug from the wall socket.

Ensure the MFP is grounded to prevent electric shock.

Call the service center for help.

1. Read and understand all instructions.

2. Use common sense whenever operating electrical appliances.

3. Follow all warnings and instructions marked on the printer and in the literature accompanying the printer.

4. If an operating instruction appears to conflict with safety information, heed the safety information. You may have misunderstood the

operating instruction. If you cannot resolve the conflict, contact your sales or service representative for assistance.

5. Unplug the printer from the AC wall socket and/or telephone jack before cleaning. Do not use liquid or aerosol cleaners. Use only a

damp cloth for cleaning.

Do not plac

e the printer on an unstable cart, stand or table. It may fall, causing serious damage.

7. Your printer should never be placed on, near or over a radiator, heater, air conditioner, or ventilation duct.

8. Do not allow anything to rest on the power. Do not place your printer where the cords will be abused by persons walking on them.

9. Do not overload wall outlets and extension cords. This can diminish performance, and may result in the risk of fire or electric shock.

10. Do not allow pets to chew on the AC power, telephone, or computer interface cords.

11. Never push objects of any kind into the printer through case or cabinet openings. They may touch dangerous voltage points, creating

a risk of fire or shock. Never spill liquid of any kind onto or into the printer.

12. To reduce the risk of electric shock, do not disassemble the printer. Take it to a qualified service technician when repair work is

required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly could cause

electric shock when the unit is subsequently used.

6|Safety information

13. Unplug the printer from the telephone jack, computer and AC wall outlet and refer servicing to qualified service personnel under the

following conditions:

• When any part of the power cord, plug or connecting cable is damaged or frayed.

• If liquid has been spilled into the printer.

• If the printer has been exposed to rain or water.

• If the printer does not operate properly after instructions have been followed.

• If the printer has been dropped, or the cabinet appears damaged.

• If the printer exhibits a sudden and distinct change in performance.

14. Adjust only those controls covered by the operating instructions. Improper adjustment of other controls may result in damage, and

may require extensive work by a qualified service technician to restore the printer to normal operation.

15. Avoid using this printer during a lightning storm. There may be a remote risk of electric shock from lightning. If possible, unplug the

AC power and telephone cord for the duration of the lightning storm.

16. The Power cord supplied with your printer should be used for safe operation. If you are using a cord which is longer than 2 m with

110 V printer, then it should be 16 AWGaor bigger.

17. Use only No.26 AWG or larger telephone line cord.

18. SAVE THESE INSTRUCTIONS

19. This printer can be operated only in the country you have purchased (due to different voltage, frequency, telecommunication

configuration and etc.).

a. AWG: American Wire Gauge

Contents |7

2 Features of your new laser printer

5 Safety information

INTRODUCTION

12 Printer overview

12 Front view

12 Rear view

13 Control panel overview

14 Understanding the Status LED

14 Acknowledging the status of the toner cartridge

15 Menu overview

16 Supplied software

16 Printer driver features

16 Printer driver

16 PostScript driver

GETTING STARTED

17 Setting up the hardware

17 Printing a demo page

17 Setting up the network

17 Supported operating environments

18 Configuring network protocol via the printer

18 Using the SetIP program

18 System requirements

18 Microsoft® Windows®

18 Macintosh

19 Linux

19 Installing the software

20 Printer's basic settings

20 Altitude adjustment

20 Changing the display language

20 Setting the date and time

20 Changing the clock mode

20 Changing the default mode

21 Setting sounds

21 Entering characters using the number keypad

21 Using the save modes

22 Setting print job timeout

22 Auto continue

22 Changing the font setting

LOADING ORIGINALS AND PRINT MEDIA

23 Loading originals

23 On the scanner glass

23 In the DADF

24 Selecting print media

25 Specifications on print media

26 Media sizes supported in each mode

26 Guidelines for special print media

27 Changing the size of the paper in the paper tray

27 Loading paper

27 Loading paper in the tray 1 or optional tray

28 Loading paper in the multi-purpose tray

29 Adjusting the output support

29 For Letter-sized paper

29 For A4- or Legal-sized paper

30 Setting the paper size and type

contents

8|Contents

contents

COPYING

31 Selecting the paper tray

31 Copying

31 Changing the settings for each copy

31 Darkness

31 Original type

31 Reduced or enlarged copy

32 Changing the scan size settings

32 Changing the default copy settings

32 ID card copying

32 Using special copy features

32 Collation

32 2-up or 4-up copying

33 Poster copying

33 Clone copying

33 Adjusting background images

33 Book copying

34 Margin shift

34 Edge erase

34 Gray enhance copying

34 Printing on both sides of paper

35 Setting copy timeout

SCANNING

36 Scanning basics

36 Scanning from the control panel

36 Setting scan information in Dell Scan Manager.

36 Scanning to application programs

37 Scanning by a network connection

37 Preparing for network scanning

38 Scanning to Email

39 Scanning to an FTP server

39 Scanning to an SMB server

39 Changing the settings for each scan job

39 Changing the default scan settings

39 printing scan confirmation report automatically

39 Setting up address book

39 Registering speed email numbers

40 Configuring group email numbers

40 Retrieving global email addresses from the LDAP server

40 Using address book entries

40 Searching address book for an entry

40 Printing address book

41 Scan on both sides of paper

BASIC PRINTING

42 Printing a document

42 Canceling a print job

FAXING

43 Sending a fax

43 Setting the fax header

43 Adjusting the document settings

44 Sending a fax automatically

44 Sending a fax manually

44 Confirming a transmission

44 Automatic redialing

44 Redialing the last number

Contents |9

contents

44 Sending faxes on both sides of paper

44 Receiving a fax

44 Selecting the paper tray

44 Changing receiving modes

45 Receiving automatically in Fax mode

45 Receiving manually in Tel mode

45 Receiving manually using an extension telephone

45 Receiving automatically in Ans/Fax mode

45 Receiving faxes using DRPD mode

46 Receiving in secure receiving mode

46 Activating secure receiving mode

46 Receiving faxes in memory

46 Other ways to fax

46 Sending a fax to multiple destinations

46 Sending a delayed fax

47 Sending a priority fax

47 Forwarding faxes

48 Fax setup

48 Changing the fax setup options

49 Changing the default document settings

49 Printing sent fax report automatically

49 Setting up address book

USING USB FLASH MEMORY

52 About USB memory

52 Plugging in a USB memory device

52 Scanning to a USB memory device

52 Scanning

53 Customizing scan to USB

53 Printing from a USB memory device

53 To print a document from a USB memory device:

53 Backing up data

53 Restoring data

54 Managing USB memory

54 Deleting an image file

54 Formatting a USB memory device

54 Viewing the USB memory status

MAINTENANCE

55 Printing reports

55 Printing a report

55 Adjusting the color contrast

56 Using toner low alert

56 Clearing memory

56 Cleaning your printer

56 Cleaning the outside

56 Cleaning the inside

58 Cleaning the scan unit

58 Maintaining the cartridge

58 Toner cartridge storage

58 Expected cartridge life

58 Redistributing toner

59 Replacing the toner cartridge

60 Clearing the Toner Empty message

61 Replacing the paper transfer belt

62 Maintenance parts

10 |Contents

contents

62 Checking replaceables

62 Replacing the DADF rubber pad

62 Managing your printer from the website

62 To access Embedded Web Service:

62 Checking the printer’s serial number

TROUBLESHOOTING

63 Tips for avoiding paper jams

63 Clearing document jams

63 Input misfeed

64 Exit misfeed

64 Roller misfeed

64 Clearing paper jams

65 In the paper feed area

66 In the multi-purpose tray

67 In the fuser unit area

68 In the paper exit area

69 In the optional tray

70 Understanding display messages

73 Solving other problems

73 Paper feeding

74 Printing problems

75 Printing quality problems

77 Copying problems

78 Scanning problems

78 Dell Scan Manager problems

78 Fax problems

79 Common PostScript problems

79 Common Windows problems

80 Common Linux problems

82 Common Macintosh problems

ORDERING SUPPLIES AND ACCESSORIES

83 Supplies

83 Accessories

83 How to purchase

INSTALLING ACCESSORIES

84 Precautions to take when installing accessories

84 Activating the added accessories in printer properties

84 Upgrading a memory module

84 Installing a memory module

85 Using the hard disk

85 Installing the hard disk

86 Printing with the optional hard disk

87 File policy

87 Deleting residual image data

SPECIFICATIONS

88 General specifications

89 Printer specifications

89 Scanner specifications

89 Copier specifications

90 Facsimile specifications

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