Xerox 4150 - WorkCentre B/W Laser Manuel utilisateur

WorkCentre®4150

Evaluator

Guide

print copy email fax scan

CONTENTS

WorkCentre 4150 Digital Multifunction System Overview . . . . . . . . . .1

Product Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

WorkCentre 4150 MFP Configurations . . . . . . . . . . . . . . . . . . . . . . . . . 2

Section 2 – Evaluating Multifunction Systems . . . . . . . . . . . . . . . . . .4

Suggests specific areas to evaluate in a product of this class, how to evaluate

these areas, and how the WorkCentre 4150 MFP measures up.

Productivity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Deployment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Ease of Use and Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Reliability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Versatility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Cost Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Section 3 – Configurations, Specifications, Options and Supplies . . .17

Configuration Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Competitive Comparisons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Service and Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Additional Information Sources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

ABOUT THIS GUIDE

This guide will introduce you to the WorkCentre® 4150 multifunction printer (MFP),

and aid you in your evaluation process.

Contents WORKCENTRE 4150 EVALUATOR GUIDE

WORKCENTRE 4150 EVALUATOR GUIDE

SECTION 1

Product Overview

The pace of business today is non-stop and your employees must be efficient multitaskers to

get the job done – convenience is critical to help your employees stay productive. As the

multifunction experts, Xerox understands these challenges and how to tackle them. In

designing the WorkCentre

4150, Xerox started with the basic requirement of every

business – powerful printing capabilities – and added on an array of value-packed tools

to create an easy-to-use device that will streamline the way you work.

Get more done, day in and day out

Replace your current workgroup printer and add the functionality of other stand-alone devices – copiers, fax

machines and scanners – and see how much more you can do with the WorkCentre 4150’s best-in-class features.

• The WorkCentre 4150 is customizable for your business, from a copier-only device all the way up to a

full-fledged multifunction that can print, copy, fax and scan to email.

• Each function is fully integrated and can be accessed while other jobs are running enabling concurrent

operation among multiple functions.

• Easily integrate the WorkCentre 4150 into your existing printer environment, or replace single-function

machines with one convenient multifunction system.

• Call on unrivaled service and support, including service professionals who are linked to the engineers who

designed the WorkCentre 4150. Xerox is there for you every step of the way.

Multifunction power priced right

Deploy a range of cost-effective solutions designed to keep your office running and keep within your budget.

• Save money by choosing just the functions you need now. Upgrade as your business grows.

• Increase productivity and decrease costs by getting one device that does the work of a multiple of single-

function machines.

• Standard automatic two-sided printing and copying – and even faxing – saves time as well as money.

Convenience brought to your workgroup

Xerox has designed the WorkCentre 4150 to be simple and intuitive to use. Spend more time

using the features and less time learning them.

• Installation and network configuration are easy – a couple of clicks and you’re up

and running.

• The large touch-screen interface can be understood at a glance. Most operations

are a touch away.

• Manage your machine and access device and job status, and accounting information

from your desktop using the CentreWare IS embedded web server.

• The space-saving design means all capabilities can fit comfortably in your work-

group. Add up to three additional paper trays and build a floor-standing system that

is easily accessible to everyone in your office.

• Add a finisher to the desktop or floor-standing configurations that will collate and sta-

ple up to 50-sheet documents for more efficiency and convenience.

Must-have tools

to match the job

The WorkCentre 4150 offers

a lineup of special features

so useful you’ll wonder how

you lived without them.

ID Card Copy – Use this

feature to copy both sides

of an ID document or check

onto one side of a sheet of

paper – without having to

run the paper through a

second time.

Fax Forward to Email –

Route incoming faxes to your

email for easy archiving or

access while you’re out of

the office.

2WORKCENTRE 4150 EVALUATOR GUIDE

WORKCENTRE®4150 MFP

• Standard copying

• Optional fax functionality

• 3 x 7.5 in. backlit touch screen LCD display

• Copy features:

• Up to 45 ppm copy output

• As fast as 5 second first-copy-out time

• Automatic two-sided copy output

• 600 x 600 dpi resolution

• Book copy, booklet mode, copy control (via auditron), insert covers,

edge erase, image rotate, job interrupt, margin shift, transparency

interleaving, photo mode, program ahead, sheet insertion, ID card copy

• Duplex Automatic Document Feeder

• Two-sided scanning of original documents

• 50-sheet capacity

• 45 ppm speed

• Support for paper sizes up to 8.5 x 14 in.

• Support for media weights from 12.5 to 32 lb. bond (50 to 120 gsm)

• Paper capacity:

• 600-sheet standard paper capacity (100-sheet bypass tray, 500-

sheet paper tray)

• 2,100-sheet maximum paper capacity (with three additional 500-sheet

paper trays)

• Paper handling:

• Optional 50-sheet stapler (finisher)

• Support for paper sizes up to 8.5 x 14 in.

• Support for media weights from 16 to 53 lb. bond (60 to 200 gsm)

• As fast as 30 second warm-up time

• Optional stand

• Optional foreign device interface

• One-year on-site warranty

• Xerox Total Satisfaction Guarantee

WORKCENTRE®4150s MFP

Includes all capabilities of the WorkCentre 4150,

with the following additions:

• Standard network printing, copying and scan-to-email

• Optional network scan, fax, PC fax

• Print features:

• Up to 45 ppm print speed

• As fast as 8 second first-page-out time

• Automatic two-sided print output

• Up to 1200 dpi resolution at full rated speed

• Standard 256 MB memory (optional maximum of 384 MB memory)

• Minimum 40 GB hard drive

• Language support includes PCL 5e/6 and PostScript®3™ capability

• Secure print, sample set, delay print, insert covers, transparency

interleaving, N-Up printing, watermarks, and more

• Scan features:

• Up to 600 x 600 dpi resolution

• Color scanning

• Scan-to-Email functionality

• Compatible with Network TWAIN and WIA applications

• Xerox®Scan to PC Desktop®Personal Edition (1 seat) scan software

delivers scan file management, distribution features and optical

character recognition capability

• Optional Network Scanning functionality

• Connectivity:

• 10/100 BaseT Ethernet connectivity

• Networking support for Novell®NetWare®, Microsoft®Windows®XP,

Windows®2000, Windows®NT, Apple®AppleTalk®, Unix, AS/400,

Linux environments

• Operating system support for Microsoft®Windows®XP, Windows®

2003, Windows®2000, Windows®NT 4.0, Windows®98, Windows®

NT 4.0, Apple®Mac OSX®, Linux, and Unix

• 3rd party management system support for CA Unicentre®TNG, IBM®

Tivoli®NetView®, Microsoft®Operations Manager, Novell®NDPS®

and HP OpenView

SECTION 1

Configurations and Options

WORKCENTRE 4150 EVALUATOR GUIDE

WORKCENTRE®4150x MFP

Includes all capabilities of the WorkCentre 4150s,

with the following additions:

• Standard network printing, copying, faxing, PC faxing

and scan-to-email

• Optional network scan

• Fax features:

• 33.6 Kbps modem speed

• Up to 400 dpi transmission resolution

• 16 MB dedicated fax memory

• MH, MR, MMR, JBIG compression methods

• Broadcast fax to up to 199 groups and destinations

• Up to 200 speed dial settings

• Up to 14 redial attempts at intervals from 1 to 25 minutes

• 100-hour battery backup

• Fax directly from your PC

• Fax forward to fax and email destinations (email destinations only

available with network-enabled WorkCentre 4150 MFPs)

• Batch files, confidential transmitting and receiving, polling, delay fax

timers, secure fax, fax from print driver

• Paper capacity:

• 1,100-sheet standard paper capacity (100-sheet bypass tray, two

500-sheet paper trays)

• 2,100-sheet maximum paper capacity (with three additional 500-

sheet paper trays)

WORKCENTRE®4150xf MFP

Includes all capabilities of the WorkCentre 4150x,

with the following additions:

• Paper capacity:

• 2,100-sheet standard paper capacity (100-sheet bypass tray,

four 500-sheet paper trays)

• Paper handling:

• 50-sheet stapler (finisher)

4WORKCENTRE 4150 EVALUATOR GUIDE

Section 2

Evaluating Multifunction Systems

EVALUATION CRITERIA

As the company that invented laser printing, Ethernet networking, and the first digital multifunction system,

Xerox has invested years of research and development in designing the most productive office devices

in the industry. This experience has positioned Xerox as the recognized leader in office MFP design and

performance. Based on our in-depth understanding of customer needs in the office, Xerox recommends

the following criteria be considered in the evaluation process of a shared MFP:

• Productivity – can it keep up with the demands of a multiple user environment?

• Deployment – how does the MFP ease the demands of the deployment process?

• Ease of Use and Management – are all the capabilities integrated and intuitive?

• Reliability – is it designed and built for demanding use and backed by a quality organization?

• Versatility – can the MFP grow with changing demands?

• Security – is the MFP able to keep your confidential information safe?

• Cost Control – can you monitor and control your organizations cost of printing?

MFPs often look the same from the outside. And from a quick look at specifications on speeds, feeds, and

print resolution, you might incorrectly conclude that most MFPs are basically equal. This section of the

Evaluator Guide will suggest ways you can thoroughly evaluate them, and show how the Xerox WorkCentre

4150 MFP can best meet your needs.

In addition to actual print engine speed consider the things that effect overall throughput.

Overall productivity considerations include warm-up time, the speed of functions like scanning

and faxing, device memory, and more. Are you able to manage the job queue, and can the

system help automatically prevent downtime? Is the MFP optimized for productivity, able to

run multiple jobs simultaneously? Does the performance of the various features improve upon

what you already had in your environment, allowing you to boost productivity while updating

your infrastructure or consolidating devices? Does the system minimize network traffic

created by the scan and print functions? Can you monitor the device functions from your

desktop and at the device?

EVALUATE PRODUCTIVITY

WORKCENTRE 4150 EVALUATOR GUIDE

OVERALL PRODUCTIVITY

With up to 45 ppm print and copy output speeds, up to 45 ppm page processing speed through the DADF,

concurrent operation among specific features, and warm-up time as fast as 10 seconds from low power – the

WorkCentre 4150 MFP is a high performance letter/legal/A4-size solution that produces and processes documents

quickly, with less time spent waiting for the system. All network-print enabled configurations come with a

powerful controller, 256 MB of memory and fast 10/100 BaseT Ethernet connections.

The WorkCentre 4150 includes a number of unique productivity features that give it a leg up on its competition.

These capabilities include:

• Job Queue Management – The WorkCentre 4150 leads its class in job queue management, enabling

jobs to be viewed, or deleted by accessing the job queue from the front panel or via Web browser.

• Print Around – If a print job is delayed because a specific type or size of paper is unavailable, the

print around feature will automatically promote following jobs that need other types of loaded paper

to remain productive until the required paper is loaded for the held jobs.

• Load Paper While Run – Paper can be loaded into WorkCentre 4150 paper trays that are not currently

in use by the printer – enabling paper to be loaded while the printer is busy with a print or copy job.

• Paper Selection and Validation – When paper is loaded, the system prompts the user to select the

paper size and type, or to validate that it is unchanged from the prior setting, to ensure users are

informed and reliably choose the right paper for their print and copy jobs.

COPY FEATURES

Up to 45 ppm copy speeds and fast first copy out time as fast as 5 seconds keep

your employees from waiting too long for their copies. The powerful and easy-to-

use front panel gives simple access to commonly used features such as automatic

one or two sided copying, collation and stapling (with optional finisher module), and

more. Advanced features like book copy, mixed size originals, insert covers,

image rotate, job interrupt, margin shift, transparency interleaving, program

ahead, and N-up copy are standard on all WorkCentre 4150 configurations.

A critical feature for companies in healthcare, financial, and legal

industries is ID card copy, which make it easy to copy both

sides of an identification card or check onto one side of a

single sheet of paper without

having to reload the sheet.

This feature allows you to

put the original on the platen

glass, scan the first side, reverse the ID

card, scan the other side, and have both sides

copied to the same side of the page.

HOW THE WORKCENTRE®4150 MFP EXCEEDS THE PRODUCTIVITY REQUIREMENT:

6WORKCENTRE 4150 EVALUATOR GUIDE

PRINT FEATURES

Up to 45 ppm printing speeds and standard automatic two-

sided printing mean the WorkCentre 4150 x, s, and xf

configurations meet or exceed the needs of busy small and

large workgroups. Powerful print features are accessed

primarily through the bi-directional print drivers provided

for both PCL and PostScript printing – allowing you to

easily build jobs by selecting paper types, finishing options,

security settings, and more in-depth features like booklet

mode, and transparency interleaving. These print drivers

utilize similar user interfaces and offer access to additional

information including job and supplies status, system

settings, and troubleshooting information.

SCAN FEATURES

Give your hard copy documents new life. Make the best

use of both hard copy and digital files by using your

WorkCentre 4150 to move, manage, manipulate, capture,

repurpose and distribute your documents electronically. Standard on the s, x, and xf configurations of the

WorkCentre 4150, scan in color or black-and-white using the file format and compression method that

works best for you with Xerox optional document distribution services. Scan capabilities of the

WorkCentre 4150 MFP include:

• Scan to Email (standard) – Enter email addresses on the front panel, or integrate the WorkCentre 4150

MFP with your company’s email directory via LDAP to automatically deliver scanned images to users’

email inboxes.

• Network Scanning (optional) – Use CentreWare Internet Services to create templates that not only direct

scans to the correct repository, but also set the scan settings to optimize the file size/image quality ratio.

• FreeFlow®SMARTsend™ (optional) – Powerful routing tool for sending scanned images to multiple

locations including network folders, email, PC desktop, remote printer, document management/workflow

applications. Users can create SMARTsend templates on the WorkCentre 4150 front panel after creating

them within the SMARTsend application. Professional Edition users can publish a PaperWare cover

sheet from SMARTsend, check boxes on the sheet to dynamically select destinations, place the PaperWare

form in front of your originals, and scan into the WorkCentre 4150.

• Xerox®Scan to PC Desktop®Personal Edition (standard, 1 seat) – Organizes and distributes

scanned images, and includes optical character recognition capabilities for transforming scanned

files into editable documents.

• Supported compression methods include MMR and JPEG.

• Supported file formats include TIFF, multi-page TIFF, JPEG and PDF.

HOW THE WORKCENTRE®4150 MFP EXCEEDS THE PRODUCTIVITY REQUIREMENT (Continued):

WORKCENTRE 4150 EVALUATOR GUIDE

FAX FEATURES

Fax functionality is optional on the WorkCentre 4150 and WorkCentre 4150s configurations, and is standard

functionality on the x and xf configurations - bringing full featured, high performance faxing to the

WorkCentre 4150 MFP. Transmission speeds as fast as 33.6Kbps, storage for up to 200 speed dial entries

and 199 broadcast groups and destinations, 16 MB of dedicated fax memory and support for pages up to

8.5 x 14 in. enable this system to meet all of your fax needs. A variety of compression methods including

MH, MR, MMR and JBIG ensure the right fit for your office needs. A variety of fax capabilities are at your

disposal with the WorkCentre 4150 MFP, including:

• PSTN Fax – 33.6 Kbps modem speed, up

to 406 x 392 dpi transmission resolution

• PC Fax – Increases productivity by allowing

users to send faxes from their desks via the

WorkCentre 4150 print driver, eliminating the

need to print the document first before faxing.

This capability is built into the print driver,

eliminating the need to load a separate fax

driver onto the PC.

• Fax Forward to Email – Allows all

incoming and outgoing faxes to be sent to

email recipients to save time, reduce paper,

and maintain a record of all fax activity.

NETWORK TRAFFIC

Files are sent over the network just once no matter how many sets are being printed – a job consisting of

five sets of a 10-page document is sent over the network as 10 pages, minimizing network traffic. Files

are processed at the device, off the network, freeing up user’s workstations and avoiding unnecessary

network traffic.

MANAGING JOBS

There are no unknowns. Up-to-date information is available for every job type including print, copy, scan,

email, or fax. Both at the device via the front panel, or from your desktop via the network, you can manage

documents and jobs in the job queue, display job progress and status, and promote or delete jobs with a

few mouse clicks or button pushes.

HOW THE WORKCENTRE®4150 MFP EXCEEDS THE PRODUCTIVITY REQUIREMENT (Continued):

8WORKCENTRE 4150 EVALUATOR GUIDE

EASY TO INSTALL

The WorkCentre 4150 is designed and packaged to be easy for you to install in your office. Once the product

is received, it is easy and intuitive for you to remove the parts from the packaging and put them together

to assemble the product. Once assembled, all network enabled-configurations include an embedded 10/100

BaseT Ethernet connection with innovative features like auto IP addressing, and device naming to provide

a simple and automatic installation onto your network.

Management and system setup can be accomplished through a variety of means, including the easy wizard-

based process found within Xerox CentreWare Web – which also provides device cloning for deploying

fleets of WorkCentre 4150 MFPs with the same settings. Additionally, the WorkCentre 4150 MFP can

integrate with third party management applications like CA Unicentre®TNG, IBM®Tivoli®NetView®,

Microsoft®Operations Manager, Novell®NDPS®and HP OpenView.

EASY TO DEPLOY

Another critical area to evaluate is the process by which you can deploy drivers to your user population.

Drivers can be deployed centrally – keeping your IT staff from having to walk from desk to desk manually

installing new drivers. In many cases, existing Xerox drivers on your network will be able to work with

your new hardware, potentially saving the step of updating your users’ driver software altogether. Again,

wizards are provided within CentreWare Web to aid in the process of installing, troubleshooting, and

upgrading your users’ driver software, freeing up your IT staff for more pressing projects.

HOW THE WORKCENTRE®4150 MFP EXCEEDS THE DEPLOYMENT REQUIREMENT:

Installing and deploying a fleet of multifunction systems throughout your organization is a

potentially time consuming and complicated process. This process is not limited to physically

placing the units in your environment, but about how these systems will integrate into your existing

network infrastructure. You also need to consider the process required to deploy printing

and scanning services to your users, and how automated that process can be.

EVALUATE DEPLOYMENT

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