12 TimePilot me and aendance systems TimePilot me and aendance systems 13
right place. The recommended placement on a wall is to have the top of the
staon 5 feet offthe floor. At this level, it’s easy for most employees to see
the LCD screen.
Aer mounng, plug the power supply into an electrical outlet. As with all
electronic equipment, we suggest using a surge protector to protect your
system.
Seng the date and me
When the Vetro powers up, you’ll see a message on the clock’s screen
asking you to set the date and me. To do so, follow these instrucons:
Enter the factory-set administrave password: “123456” (You’ll change this password1.
to something unique to your business later, when you run the TimePilot Vetro Setup
Wizard.)
Follow the on-screen instrucons, using the keypad to enter the date and me.2.
Installing the soware
Follow the instrucons for installing and seng up your TimePilot Central soware on Page 25.
When you complete the TimePilot Central Setup Wizard, you’ll be taken directly to the Vetro
Setup Wizard, which will guide you through seng up your clock in the soware.
In the Vetro Setup Wizard, you’ll do the following:
Give the Vetro meclock a name. The name of the clock where employees clocked in•
or out will appear in TimePilot Central--helpful if you’re using more than one Vetro
meclock in your business.
Set an administrave password on the clock. The factory-set password is 123456, and•
you’ll use that to set the me and date on your clock when you first power it up, but
you’ll change the password here to a six-digit number unique to your business.
Transfer the clock’s name and new password, as well as the names and the ID numbers•
of each employee, to the TimePilot USB drive. Aer the data has been transferred to
the drive, you’ll plug it into the Vetro clock and download it into the clock’s memory.
Assign iBuons to employees. This is done at the Vetro clock.•
Assigning iBuons or ID numbers
You inially set up employees with iBuons or ID numbers when you ran the Vetro Setup
Wizard. Later, aer you’ve finished using the wizard, you may find that you want to add more
employees and assign them an iBuon or an ID number.
For the greatest security we strongly recommend using iBuons. If you’re using ID numbers, it’s
easier for one worker to clock in another; all they have to do is know their co-worker’s number.
Because iBuons are usually kept on an employee’s keychain, it’s much less likely that an
employee will loan another their keys to clock them in.
Here’s how to set up employees without using the Vetro Setup Wizard:
Start TimePilot Central by clicking the icon on your desktop.1.
Click the “Setup” menu, then “Profile Setup.”2.
Click “Add a Profile.”3.
Enter the employee’s name and4.
other informaon by filling in
the blanks. Be sure to enter a
four-digit ID number of your
choosing and click the “Enable
User ID Entry” box in the profile’s
Idenficaon secon. Don’t enter
an iBuon serial number; that will be done at the
Vetro clock later in this process.
Plug your TimePilot USB drive into your5.
computer’s USB port.
In TimePilot Central, click the Setup Menu, then6.
choose “Transfer Changes to Vetro Clocks.”
Wait unl the new data is loaded on the USB7.
drive. When the process is complete, remove the
drive from the computer and plug it into the USB
port on the Vetro clock.
On the Vetro clock’s keypad, enter Administrave8.
Mode by pressing “99” and then “OK,” followed
by your Vetro password.
Select “Read USB Drive” from the menu that appears on the clock’s screen by entering9.
its menu number (3) on the keypad. The data will be transferred from the USB drive to
the clock.
Press the “ESC” key to return to the Administrave Mode’s main menu.10.
If you’re just using ID numbers to clock in and out, stop here; the process is complete.
You can press “ESC” to exit Administrave Mode.
If you’re going to use iBuons, stay in Administrave Mode; now you’ll need to assign
an iBuon to each employee:
Select “Assign iBuons” from the clock’s menu by entering its menu number (4) on the11.
keypad.
Use the up and down arrow keys to scroll to the name of the employee to receive the12.
iBuon and tap the iBuon to the “In” or the “Out” probe. The iBuon’s serial number
will appear on the meclock’s screen.
Repeat Step 12 for the next employee, or press the “ESC” key to return to the13.
Administrave Menu and ESC again to exit Administrave Mode.
Do you want to delete an employee’s iBuon or ID code? (This might occur if an employee
leaves your company.) Here’s how:
iBuons:• Enter Administrave Mode on your Vetro clock (99 > OK > password), select
“Assign iBuons” from the clock’s menu by entering its menu number (4) on the
keypad and follow the instrucons to clear the iBuon. This process will change the
iBuon serial numbers
The iBuon numbers will appear in each employee’s profile in TimePilot Central aer
the clock-in and clock-out data is collected for the first me. See Page 14 for more on
collecng data from your clock.
TimePilot Tip
