TimeIPS IPS200T Manuel utilisateur

IPS200T

TimeIPS Network Time Clock

Small-Business Server

Installation Guide

FCC Declaration of Conformity (DoC)

Compliance Information (according to FCC 2.1077)

(1) Product: IPS200T.

The above device complies with Part 15 of the CC Rules.

Operation is subject to the following conditions: (1) these devices may not cause harmful

interference, and (2) these devices must accept any interference received, including

interference that may cause undesired operation.

(2) The above device contains the following modular components authorized under their own

DoC.

Modular Component

Model Number

System Board

EPIA800

Power Supply

PSM200A-89

(3) The responsible party is TimeIPS, Inc. 3522 North Comotara, Wichita KS, 67226. Phone

316.264.1600

Notice to Users

The components in this system have been tested and found to comply with the limits for a

Class B digital device, pursuant to Part 15 of the CC Rules. These limits are designed to

provide reasonable protection against harmful interference in a residential installation. The

device generates, uses and can radiate radio frequency energy and, if not installed and used in

accordance with the instructions, may cause harmful interference to radio communications.

However, there is no guarantee that interference will not occur in a particular installation. If this

equipment does cause harmful interference to radio or television reception, which can be

determined by turning the equipment off and on, try to correct the interference by one or more

of the following measures:

•Reorient or relocate the receiving antenna.

•Increase the separation between the equipment and receiver.

•Connect the equipment into an outlet circuit other than the one to which the receiver is

connected.

•Consult the dealer or an experienced radio/TV technician for help.

These devices have been tested to comply with the limits for a Class B computing device,

pursuant to CC rules. In order to maintain compliance with CC regulations, shielded cables

must be used with the equipment if not connected directly to the system. Operation with

unshielded cables is likely to result in interference to radio and television reception.

CAU ION: Changes and modifications made to the device without the approval of the

manufacturer could void the user's authority to operate this device.

Page 2 http://support timeips com 316 264 1600 TimeIPS

able of Contents

Prepare and Plan 3

Layout and Installation Considerations 4

IPS200T Series Overview 5

Network Requirements 5

Ports and Connections 6

Mounting the TimeIPS System 7

Power-up and Determine IP Address 8

Network Connection Verification 9

Initial Login Using IP Address 10

Backups 11

Local Backups 11

Off-Site Backups 12

Network Troubleshooting 13

Network Settings in Windows 14

Additional Components 15

Technical Support 16

System Specifications 16

Prepare and Plan

TimeIPS installations consist of one "master" system and, optionally, one or more

additional "client" systems Initial configuration and periodic administration require

a computer with a network connection and a web browser Optional client systems

can be connected on a LAN (Local Area Network) or at remote locations connected

on a WAN (Wide Area Network) via secure VPN (Virtual Private Network) These

stations can be located at any door or entrance to your facility, or at any location

that is convenient for your employees to clock in and out If you only have one

TimeIPS station in your business, this will be the “master” station and will be used

by employees to clock-in and clock-out

We recommend a TimeIPS station at each employee entrance to your facility and/or

in your central break-room Each station will require an AC power outlet and a

connection to your local area network The master station can be connected to any

location on your network (wall plate jack, switch or hub)

Please examine the diagram on the next page to assist in planning your TimeIPS

installation Most installations will have the first station at the main employee

entrance Additional client stations can be added at any time to other entrances or

any location within your business

TimeIPS http://support timeips com 316 264 1600 Page 3

Layout and Installation Considerations

Page 4 http://support timeips com 316 264 1600 TimeIPS

LCD Display /

System Speaker

Employee

Identification

device

Power Source

(Wall outlet)

ecommended

UPS Power

Backup

(not included)

TimeIPS

station

Not e: Station can be

installed in the ceiling

or behind the wall.

Overall Installation Notes:

Installation of the TimeIPS system normally takes about an hour Our Technical Support Department

is available to assist if you have installation questions

TimeIPS systems can be clocks (client stations) or servers (masters) with additional network clock(s)

attached The number of attached clocks is limited by model If you are using the IPS200T as a

master, and need more than a single additional client, please call your TimeIPS sales representative

for assistance

The TimeIPS system should be installed in an indoor location, out of direct sunlight, meeting the

temperature requirements listed on the back cover of this guide

Possible Primary and Remote Facility Installation

E xisting E thernet

10/100 Network

E xisting E thernet

10/100 Network

Primary

Facility

Administratio n

and

Repo rting

(Passwo rd

Pro tected)

Side

Door

Front

Door

Back Door

Remot e

Facilit y

Typical Door Area Installation

TimeIPS master or

client stations

Any PC with a web

browser

Permanent network

connection

Permanent or

temporary network

connection

IPS200T Series Overview

TimeIPS systems can be used in either of the following applications:

•As a network Time Clock Station ("client"), connected to a TimeIPS Server

("master") system As a client, the system does not store data, as it is only

used to clock employees in and out

•As a TimeIPS server ("master") In this application, this system operates as

a total time and attendance solution to effectively manage time tracking

The IPS200T is designed to be used as a server ("master") for small businesses, or

as a Time Clock ("client") when a separate server is present on the network

Network Require ents

TimeIPS is an Ethernet TCP/IP appliance A standard RJ-45 Ethernet network cable

connects TimeIPS to your network The master/server station requires a Static IP

Additional client stations can be set to Static IP addresses, or can be dynamically

addressed with DHCP Client stations send a broadcast packet to look for a Master

on the same subnet Clients on different networks or subnets will need to be

manually configured (this is done by visiting http://<IP address of the

client>/quickset_ip php)

Ports Used By Ti eIPS

The following ports are used by TimeIPS on the Internet (if available) for the

reasons described below:

80 (HTTP) Required for update downloads

25 (SMTP) Recommended for email reports and messages

53 (DNS) Required for name resolution

123 (NTP) Recommended for time synchronization

443 (TimeIPS) Required for update and backup authorization

Please visit http://support timeips com for additional network and port information

Best practice: Configure all TimeIPS systems with Static IP addresss, provide an

always-on Internet connection (broadband) to all TimeIPS systems with all the

above outbound ports available

TimeIPS http://support timeips com 316 264 1600 Page 5

Ports and Connections

Page 6 http://support timeips com 316 264 1600 TimeIPS

USB Port s: Connect

to optional LCD Display

or USB input device

such as keypad,

proximity reader,

scanner or swipe reader

Power Swit ch: See

Power State table below.

Power State Action Effect

Powered OFF Press and release Power

Button

System will power on

Powered ON Press and HOLD Power

Button for 10 seconds

System will force emergency

power down This is not

recommended as it can cause data

loss Always shutdown from the

Administration interface option

Optional Large

Display

PS 2 Port : Connect to

optional PS/2 input

device, such as

keyboard, scanner or

swipe reader

Parallel Port : Connect

to optional LCD Display

Audio Out : Connect

to optional LCD Display

or to your own

amplified speakers

Net work Port : Connect to your

network with an J-45 Cable

Power Light : On when

the system is running.

Cooling Fan: Keep clear

for air circulation.

Serial Port : Connect to

optional LCD Display,

modem, power-backup UPS

Power Cord: Connect

to 110-240VAC.

Link and Act ivit y Light s:

Verify network connection

Mounting the Ti eIPS Syste

TimeIPS http://support timeips com 316 264 1600 Page 7

The Ti eIPS station can be ounted

vertically or horizontally on the wall.

The mounting brackets can be attached with

the mounting star visible, or hidden behind the

case

Visible/Hidden Mounts

Visible

Mount

Hidden

Mount

IMPORTANT: We recommend configuring the

system before mounting to the wall

(1) Choose Vertical or Horizontal orientation

and measure/mark mounting locations on the

wall

(2) Push the anchors into the wall until the

cutting blades penetrate the surface Using firm

forward pressure, rotate the anchor with a

Phillips head screwdriver until the collar sets

flush into the wall

(3) Insert the screws and tighten until screw

remains out about 1/4” from the wall surface

(4) Hang the TimeIPS station

Wall Mounting

and

Assemble Mark Locations

(E xi s ti ng wa l l ) (E xi s ti ng wa l l )

(E xi s ti ng

wa l l )

The station can be horizontally or

vertically mounted with the included

brackets.

Wall Mount Orientation

Power-up and Deter ine IP Address

Page 8 http://support timeips com 316 264 1600 TimeIPS

After the display and network cable are attached, power-on the station by plugging

in the power cord and pressing the Power Button if needed.

Step 1) Power On TimeIPS

Attention: The station may power on

immediately upon connecting the power cord

Note: If your display does not show text,

adjust the contrast knob until text appears

Cont ras t

knob

Powe r But t on

(Pre s s s ide labe le d “1”

brie f ly t o f orce powe r-on)

Powe r

light Volume knob

For aster station:

If the network is connected, the following messages will display in 1-2 minutes:

Write the IP address shown on the LCD display (Fig A/A1) below

http://_____._____._____._____

Fig. A

Welcome t o T imeIPS

Browse t o ht t p:

169.254.50.251

T o conf igure

Step 2) Network Connection Verification

If you DO NOT see the message above on your LCD display (Fig A), proceed to step 3

Th e actual IP address sh own on you r

LCD display will be different from t hi s

exam ple.

For client station:

If the client station is properly connected to your network, the following message

will appear on the display after it has found the master station on your network:

Fig. B

2008-01-01 12:00PM

T ype or scan your ID

Th is m essage in dicates th at t he

stat ion 's con figu rati on is

com plet e.

Note: If you see the message (Fig B) above and you only have one TimeIPS station, this is your

master station and it has already been configured It is now ready to accept clock-in/clock-out

events

If you DO NOT see the message above on your LCD display (Fig B), proceed to step 3

Fig. A1

Conf igure at ht t p:

169.254.50.251

Ent er or swipe badge

t o rest art net work

TimeIPS http://support timeips com 316 264 1600 Page 9

If no network connection is detected, Ti eIPS will display:

If no network connection is detected, check the network cable on the back of the

TimeIPS station Unplug and reconnect the network cable at both ends and/or try a

different network cable

For aster station:

If you're trying to connect a master station, write the IP address shown on the LCD

display (Fig C) in the space provided below

http://_____._____._____._____

Although the message on the LCD display (Fig C ) has not changed, you will proceed

with instructions on the next page to begin configuring the TimeIPS master station

For client station:

Unplug the power cord from the station, wait 1 minute and then plug it back in This

will allow the client station to search for a master station If a master station is located,

the TimeIPS LCD will display:

If the client station is still unsuccessful in locating the master station, please contact

technical support for further assistance

Note: After a client has connected to a Master at least once, you will see the following

display if the Master subsequently becomes unavailable

Fig. D

2008-01-01 12:00 PM

T ype or scan your ID

Fig. C

Welcome t o T imeIPS

Net work

disconnect ed

Please check cables

T ry 169.254.34.161

Step 3) Network Connection Verification (cont )

Th e actual IP address sh own on you r

LCD display will be different from t hi s

exam ple.

Note: The above message (Fig C) will remain on the LCD display after reconnecting the network cable

Th is m essage in dicates th at t he

stat ion 's con figu rati on is

com plet e.

Note: If you see the message (Fig D) above and you only have one TimeIPS station, this is your

master station and it has already been configured It is now ready to accept clock-in/clock-out events

Fig. E

IP: 169.254.34.161

MAST ER NOT FOUND

Press Ent er or swipe

badge t o t ry again

If you see this message (Fig E) it indicates that the client is no longer

able to reach the master station Pressing Enter or swiping a badge

will restart networking and the connection to the master If you

continue to get this message, check your network, master and/or

restart the client system

Initial Login Using IP Address

Page 10 http://support timeips com 316 264 1600 TimeIPS

Go to a PC on your

network with a web

browser

In your web browser,

enter the IP address

located on the TimeIPS

display to configure

TimeIPS

Beginning with the

screen shown here,

follow the instructions

that appear on each

screen

The setup process will

include creating the first

employee, who will

have access to all areas

of TimeIPS and who

will be able to designate

other employees as

administrators and/or

managers

Once you complete the

configuration, you can add and edit all settings and employees as needed

For assistance with further configuration and use of TimeIPS, please visit our

support web site at http://support timeips com If you do not find the information

you need there, call our Technical Support Department at 316 264 1600

IMPORTANT: During the configuration process, we recommend you update the

system and set a static IP address These two functions can also be done at a later

time under the Administration -> System Administration section in TimeIPS

Configuration Screen

Note: When you have successfully connected to TimeIPS from your

PC, the screen on your PC should look like the screen above After

reading the information at the bottom of this page, you will be ready to

proceed with the guided setup process

Not e : The actu al IP

address shown on you r

LCD display will be

different from t hi s

exam ple.

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