Sony M600i Manuel utilisateur

Exchange ActiveSync™

for Sony Ericsson

M600i

User guide

2 Exchange ActiveSync™

Contents

What is Exchange ActiveSync™?.... 4

Installing Exchange ActiveSync™... 4

Setting up an Exchange ActiveSync™

account................................................ 5

Your first synchronization...................... 6

Synchronization settings ........................ 6

Email................................................... 7

Folders.................................................... 8

Creating a message................................. 8

Receiving email...................................... 9

Contacts............................................ 10

Using Contacts ..................................... 10

Calendar........................................... 11

Using Calendar..................................... 11

Working offline................................ 12

Global Address List......................... 13

Troubleshooting............................... 13

Synchronization errors......................... 13

Connection errors................................. 14

Password problems............................... 14

SSL-related problems........................... 14

Technical support................................. 15

If you lose your phone.......................... 15

Exchange ActiveSync™ 3

Exchange ActiveSync™ for Sony Ericsson M600i

User guide

This User guide is published by Sony Ericsson

Mobile Communications AB, without any warranty.

Improvements and changes to this User guide

necessitated by typographical errors, inaccuracies of

current information, or improvements to programs

and/or equipment, may be made by Sony Ericsson

Mobile Communications AB at any time and without

notice. Such changes will, however, be incorporated

into new editions of this User guide.

©Sony Ericsson Mobile Communications AB, 2006.

Publication number: EN/LZT 162 072 R1A

Symbian and all Symbian-based marks and logos are

trademarks of Symbian Limited.

Memory Stick Micro™and M2™are either

trademarks or registered trademarks of Sony

corporation.

Adobe and Acrobat are either trademarks or

registered trademarks of Adobe Systems

Incorporated in the United States and/or other

countries.

Microsoft, ActiveSync, Outlook, Word, Excel,

PowerPoint, and Windows are either registered

trademarks or trademarks of Microsoft Corporation

in the United States and/or other countries.

DataViz™ is a trademark of DataViz, Inc.

Other product and company names mentioned herein

may be the trademarks of their respective owners.

Any rights not expressly granted herein are reserved.

Note Some of the services in this User guide are not

supported by all networks. This also applies to the

GSM International Emergency Number 112. Please

contact your network operator or service provider if

you are in doubt whether you can use a particular

service or not.

4 Exchange ActiveSync™

What is Exchange

ActiveSync™?

With Exchange ActiveSync™ in your phone

you can wirelessly synchronize corporate

email, calendar items, and contacts on a

Microsoft™ Exchange Server 2003 with the

corresponding information in your phone.

All changes in your phone are automatically

synchronizedwithyourExchangeServer data.

and vice versa.

With the Direct Push feature activated in your

phone, synchronization is immediate. If you,

for example, receive a new email in your

Outlook™ (or a similar client) it is instantly

copied to your phone. This is the default

setting. You can, at any time, switch to

synchronizing manually or at a defined time

interval.

Note: Push synchronization requires

Microsoft Exchange Server 2003 with SP2 or

later.

Exchange ActiveSync supports SSL (Secure

Socket Layer) connections, enabling the same

level of security trusted for online banking.

Your IT department or operator can tell you if

you can set Exchange ActiveSync to connect

to your server using an SSL connection.

Exchange ActiveSync stores its data in the

applications on your phone. Email messages

go to Messaging (in a separate Exchange

ActiveSync mailbox), calendar items to

Calendar, and contacts to Contacts.

Installing Exchange

ActiveSync™

The Exchange ActiveSync client software is

supplied on the Memory Stick Micro™

(M2™) in your phone. The server software is

already included in your company Microsoft

Exchange Server 2003.

Note: Before installing and setting up

Exchange ActiveSync you have to set up an

Internet account in your phone. Ask your IT

department or operator which settings to use

for the Internet and Exchange ActiveSync

accounts.

Contacts

Calendar

Contacts

Calendar

Exchange

Server 2003 M600iPC

Exchange ActiveSync™ 5

To install Exchange ActiveSync

1. In your phone, select Tools > File

manager and locate the Exchange

ActiveSync installation file on the

Memory Stick.

2. Tap the file and select Install.

3. When the installation is ready, you will

see the option Do you want to start: Select

Exchange ActiveSync.

4. Select Yes to start Exchange ActiveSync

and close the Installation complete

dialog.

Setting up an

Exchange

ActiveSync™ account

To set up your Exchange ActiveSync account

1. Select Tools > Exchange ActiveSync.

2. Select Next.

3. Enter the following information:

User Name – the name you will use to

connect to the Exchange account. It is

usually the same as your Windows login

user name.

Password – the password you will use to

connect to the Exchange account. It is

usually the same as your Windows login

password.

Server Name – the name of the publicly

accessible server (must not include http://

or /, but be in the form of

exchange.mycompany.com).

Domain – the domain you belong to in

your corporate network.

Use SSL (Secure Socket Layer) – enabled

by default. To disable this feature, unmark

the check box.

Note: Check with your IT-department or

operator that you can use an SSL connection

to your server before marking this check box.

Also verify with them that the set of Certificate

Authority (CA) root certificates on your phone

matches the set of root certificates on the

server.

4. Select Verify to ensure that you can

successfully connect to the Exchange

Server.

5. A message appears requesting permission

to access your data network. If you are

going to use Direct Push we recommend

that you select Always.

6. The next screen recommends you turn off

the calendar, contacts, and email

synchronization categories of the Sony

Ericsson PC Suite while using Exchange

ActiveSync. This is to avoid duplication

of synchronized items. Select Next.

7. Choose how you would like to

synchronize your Exchange Server data

with your phone data. Then select Next.

Overwrite (recommended) – contacts and

calendar information will be removed

6 Exchange ActiveSync™

from the phone and your Exchange Server

data is transferred to the phone.

Merge – contacts and calendar

information in your phone is merged with

your Exchange Server data. This may

cause duplicates.

8. A warning that Exchange ActiveSync will

remove your phone data or merge your

data appears, depending on the choice you

made. Select Yes to confirm.

You have now completed the setup.

Your first synchronization

If you want to adjust the date ranges, size

limits and other settings, select Configure.

Otherwise, select Sync Now and you can

follow the progress of the synchronization as

Exchange ActiveSync connects, checks for

new data, downloads new data, and finally

updates your phone.

When the synchronization is complete the

message “Direct Push Active” or “Last sync”,

with a time stamp, appears.

Synchronization settings

You can have Exchange ActiveSync

automatically push new information to and

from your phone, you can select to

synchronize at scheduled intervals or

synchronize manually. By default, push is

enabled. Push or scheduled synchronization

will continue as long as the phone is turned on.

It will remain enabled after you turn the phone

off and then on again. If the phone is in use

during a push or scheduled synchronization,

the synchronization will be attempted again

later.

From the Settings dialog you can enable or

disable synchronization individually for

email, Calendar and Contacts.

Tip To conserve battery power consider

disablingpushduringperiodswhenyoudonot

need to synchronize so often, for example at

night or over weekends.

Changing Exchange ActiveSync™

settings

Select More >Tools > ActiveSync to open the

main ActiveSync application.

TMTM

Direct Push activeDirect Push active

ActiveSync

Sync More

Exchange ActiveSync™ 7

A. Shows the current synchronization status.

B. Select this to perform a full

synchronization.

C. Select this to open a menu of options. You

can, for example:

– Open the Settings dialog.

– View the ActiveSync help file.

– View and manage the ActiveSync log.

Settings dialog

All Exchange ActiveSync settings are

available from this tabbed dialog. Press

or , or select the arrow icon to scroll the

tab list. The tabs provide the following

settings:

Server – specify your user name, your

password, the server name and the domain

you belong to.

Sched – switch between Direct Push

(mark Enable Push) and scheduled or

manual synchronization.

For scheduled or manual synchronization

you can mark which data (mail, calendar,

contacts) you want to update at each

synchronization.

Mail – switch mail synchronization on or

off and other mail settings, see Email on

page 7.

Cal – switch Calendar synchronization on

or off and set the date range for

synchronization. This is where you reset

all Calendar data, see Option to reset

Calendar data on page 12.

•Cont – switch Calendar synchronization

on or off. This is where you reset all

Calendar data, see Option to reset

Contacts data on page 11.

Adv – enable Verbose Logging, see Check

the log on page 13, enable SSL

communication, reset all synchronized

data, change the cycle time for a Direct

Push cycle.

ActiveSync log

Select More > Settings >View log to view and

manage the log. For advanced troubleshooting

you can enable more detailed logging, select

Exchange ActiveSync > More > Settings >

Adv tab > mark the check box Verbose

Logging.

The Exchange ActiveSync mailbox is

integrated with Messaging. However, all

Exchange ActiveSync email is kept separate

from other accounts. You can send and receive

attachments and receive and reply to meeting

invitations from your Exchange ActiveSync

account.

All email will be synchronized to the phone in

text only format. Exchange ActiveSync does

not support HTML email.

8 Exchange ActiveSync™

The figure below shows the main view in

Messaging with the Exchange ActiveSync

mailbox:

A. Shortcut to create a new message.

B. Exchange ActiveSync account.

C. Folder line. Press or , or select

the arrow icon to change folder. Select the

folder name to open the folder.

D. A new message has been received.

Folders

The Exchange ActiveSync mailbox contains

the following folders:

•Inbox – contains your received email

messages. In Control panel, you can set

how you will be notified when a message

is received.

•Outbox – contains messages ready to be

sent.

•Drafts – contains messages that are not

ready to be sent. When you create a

message, and exit the message before

sending it, you will be asked if you want

to save it. If you select Yes, the message

will automatically be stored in this folder.

•Sent – contains messages you have sent.

Exchange ActiveSync does not synchronize

public folders or email mail folders that you

have created yourself (local folders).

Creating a message

Select Create new message > ActiveSync or

New, if you have opened the ActiveSync

account.

A. Address field. Select this to enter the

address. You can also insert an address

from Contacts or your corporate Global

Address List, see Global Address List on

page 13.

Messaging

Create More

Call voicemail

Messages

Create new message

Inbox

Inbox 1 unread

1 unread

0 unread

Active Sync

EditSend More

To:

Subject:

Exchange ActiveSync™ 9

B. Subject field. Select this to enter the

message subject.

C. Entry field (on the detail tab). Write the

message here.

D. Address tab. You can enter the address

here and other details, such as message

priority.

E. Attachments tab. Select this and then

select More > Add attachment to add an

attachment.

To add a text signature to all your messages

1. Open the ActiveSync account and select

More > Account settings.

2. On the Mail tab, under Signature, enter

your signature text.

To attach your electronic business card to all

your messages

1. Open the ActiveSync account and select

More > Account settings.

2. On the Mail tab, mark Always attach your

card.

To always reply with the sender's text intact

1. Open the ActiveSync account and select

More > Account settings.

2. On the Mail tab, mark Always reply with

history.

Receiving email

Select Tools > Control panel >Device >

Sounds & alerts > Message alerts to set how

you will be notified when a message is

received.

Filtering

You can adjust Exchange ActiveSync to filter

email you receive in your phone. Adjustments

can be made by date range and email size.

By default, email is limited to the past three

days. Exchange ActiveSync will synchronize

based on a 24-hour time period. A date range

setting of one day in Exchange ActiveSync

settings would receive email from the current

time of day and 24 hours prior to that time.

The size of emails to be downloaded is set to 1

kB.Ifyou findthat your receivedmessages are

constantly being truncated and you want to

avoid the delay of downloading the remainder,

try increasing this size.

To adjust email filtering,

1. Open the ActiveSync account and select

More > Account settings.

2. On the Mail tab, select the desired date

range and email size.

Receiving attachments

Select the attachments tab to see a list of the

attachments included in a mail. The size of the

attachment is shown in the list. Select an

attachment to download it to your phone.

To view an attachment you need a viewer for

that type of file. Your phone comes with

viewers for Microsoft™ Word™, Excel™,

PowerPoint™, and Adobe™ Acrobat™ files.

10 Exchange ActiveSync™

Invitations

If you receive an invitation to an appointment

(meeting request) via an email message, you

can select Accept, Decline or Tentative using

your phone. If you accept, the Calendar in

your phone will be updated automatically.

Deleting email

You can delete a message both locally (More >

Locally delete message) and on your email

server (More > Delete). When you delete the

message on your server, it is deleted both in

your phone and on your server.

Contacts

Using Contacts

With Exchange ActiveSync in your phone,

you can use your phone application Contacts

as usual. Features such as speed dial, caller ID

and message alerts are integrated with

Exchange ActiveSync.

Contacts features

The following features that you normally use

in your phone Contacts application are also

integrated and available when you use

Exchange ActiveSync:

• Viewing options, for example list view,

detail view, and three zoom levels.

• The option to add notes to a contact.

• Support for multiple email addresses and

Web pages.

• Support for multiple home, business,

mobile phone and fax numbers.

• Sorting options, for example by name or

company.

• Search and look-up options.

• Support for both online and offline work.

See User Guide for M600i for more

information about these features.

Note: Categories associated with contacts in

your PC Contacts application are

synchronized as custom fields in the Contacts

details in your phone. There is no

synchronization with your Contacts folders.

Search options and Global Address List

To find a contact, you can use the search

options in your phone Contacts. You can also

access your corporate Global Address List

from your phone, over the air. See Global

Address List on page 13.

My card

If you have created a personal electronic

business card from your phone Contacts, My

card (see the User Guide for M600i), you can

attach this card to all the emails you send. See

Creating a message on page 8.

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