Savin 2555 Manuel utilisateur

Savin 2555

Operating Instructions

COPY REFERENCE

Read this manual carefully before you use this product and keep it handy for future

reference.

For safety, please follow the instructions in this manual.

209

3. Document Server

Overview

The Document Server enables you to save documents in the machine memory

and then edit and print them as you want.

There are two ways to save documents.

• Scanning from the document feeder

• Scanning from the exposure glass

APrepare the documents you want to save.

BSave the documents.

The documents are saved in the machine memory.

CPrint the documents.

You can print saved documents with any settings you desire at any time.

Document Server Features

The following printing features are available with the Document Server.

❖

On Demand Printing

You can print the saved documents as you want at any time.

❖

File Merge Printing

You can combine multiple documents to print them in one set.

1 32

GCDCSV0E

Document Server

210

Features and Benefits

On Demand Printing

Use to print any saved document as required.

❖Your current situation might be…

• When you need to print multiple sets of documents double-sided and sta-

pled together, you normally print the originals, make duplex copies and

then staple them together manually.

❖With the Document Server

If you save your document in the Document Server, you can print it out at any

time with the necessary print settings, such as duplex and stapling. Your doc-

uments will not be confused with those of others in the exit tray.

Note

❒Stapling requires the installation of the optional finisher.

❒Punching requires the installation of the optional punch kit in the finisher.

❒You can use a password to prevent others from printing saved documents.

GCDCSV1E

GCDCSV2E

Features and Benefits

211

File Merge Printing

You can combine multiple scanned documents to print them in one set.

❖Your current situation might be…

You want to combine several originals that are different in density, size, and

paper weight, e.g.

• Scrapped and pasted originals

• Photo originals

• One sided originals

• Two sided originals

❖With the Document Server

You can save the originals individually by making the best settings for each

original, and edit them as a file.

It does not matter whether the originals were scanned using the document

feeder or the exposure glass. As you can specify the print order for several

files, you can combine them as you want, and print them as a file.

You can check the print result by printing a sample set before making a large

print run by pressing the {

Sample Copy

}key.

If you are not satisfied with the print result of some pages of the set, you have

only to scan that part again.

GCDCSV3E

Document Server

212

Scanning Originals

You can scan the originals you want to save in the Document Server using the

control panel of the machine. The originals can be set either on the exposure

glass or into the document feeder.

The saved documents will automatically be named in the order of scanning as

“Scan001”, “Scan002”….

Note

❒You can set the timer to delete the documents stored in the Document Server

with the User Tools. See “Auto File Delete” in ⇒P.331 “Count Manager” .

❒You can change the file names that are assigned automatically.

❒You can use a password to prevent others from printing saved documents.

APress the {

Document Server/New Job

}key.

The “Document Server: Files” display appears.

BPress the [

Scan Originals

]key.

ZBQS120N

Copy

New Job

Document Server

New Job

Job List

Scanning Originals

213

The “Doc. server: Scanning” display appears.

CEnter a file name.

Note

❒If you do not wish to register a file name, go to step D.

❒If you do not register a file name, it is stored automatically.

To set the file name

APress the [

Change File Name

]key.

BEnter the new file name using the letter keys on the display panel.

Note

❒You can enter up to 8 letters.

❒To switch to the capital letter mode or small letter mode, press the [

Upper

Case

]or [

Lower Case

]key.

❒To change the letter entered, press the [

Back Space

], [

Clear

], or {

Clear/

Stop

}key and enter new letters. To delete the entered letters in 1 letter

steps, press the [

BackSpace

]key. To delete all the entered letters, press

the [

Clear

]or {

Clear/Stop

}key.

CPress the [

]key.

DEnter your password.

Note

❒If you do not wish to enter a password, go to step E.

Document Server

214

To set the password

APress the [

Change Password

]key.

BEnter the password using the number keys (4 digits).

Note

❒To change the number entered, press the [

Clear

]or {

Clear/Stop

}key and

enter a new number.

CPress the [

]or {

}key.

ESet your originals either on the exposure glass or into the document feeder.

Reference

For more information on the types of originals that can be set and how to

set them, see ⇒P.31 “Setting Originals”.

FMake any desired settings.

Note

❒Press the [

Scanning Complete

]key to cancel the file name, password, or print

settings and return to the “Document Server: Files” display.

Reference

For details, see the explanations of each function in this manual.

GPress the {

Start

}key.

The document is saved in the Document Server. The saved documents are

displayed on the “Document Server: Files” display.

Scanning Originals

215

Note

❒If you have set your originals in the document feeder, the “Document Serv-

er: Files” display appears automatically after all originals have been

scanned.

❒If you have set your originals on the exposure glass, press the [

Scanning

Complete

]key after all originals have been scanned. The “Document Server:

Files” display appears.

❒To stop scanning, press the {

Clear/Stop

}key.

❒To resume the paused scanning job, press the [

Resume

]key in the confir-

mation dialog box. To delete the saved images and cancel the job, press the

[

Cancel

]key.

❒When storing a password, appears on the left side of the file name.

To change the file name or password

APress the line of the document whose file name or password you want to

change.

BIf you select a document which requires a password, the “Input the Pass-

word” window appears. Input the password using the number keys,

then press the [

]key.

CPress the [

Stored data list

]key.

DPress the [

Change File Name

]or [

Change Password

]key.

EEnter the new file name or password using the letter keys or number

keys.

FPress the [

]key.

Document Server

216

Printing Saved Documents

You can print any of the documents saved in the Document Server.

Follow these steps to select a document and print it out.

APress the {

Document Server/New Job

}key.

The “Document Server: Files” display appears.

BPress the line for the document you want to print.

The selected line is highlighted.

Note

❒You can search the document you desire by the file name. See ⇒P.219 “To

Search by File Name”.

❒You can sort the files in order of [

File Name

], [

Time

], or [

Print order

]. Press the

key you want to sort by.

❒If the desired file name is not shown, see the next or previous screen using

the [T

]and [U

Prev.

]keys.

❒If you cannot choose the desired document by its name, you can print the

first page to check the contents. Press the line for the desired document,

and press the [

Print 1st Page

]key followed by the {

Start

}key.

❒Press the selected line again to cancel the print job.

❒If you select a document which requires a password, the “Input the Pass-

word” window appears. Enter your password using the number keys,

then press the [

]key. To delete the value entered, press the [

Clear

]or

{

Clear/Stop

}key. To cancel a selected document, press the [

Cancel

]key.

Printing Saved Documents

217

CTo print more than one document, repeat step Bto select the desired docu-

ments in the order you want to print them out.

The selected order is shown in the priority column next to the selected docu-

ment(s).

Note

❒To change the print order, press the highlighted lines to return to the nor-

mal conditions, then select them again in the order you want to print.

❒Press the {

Clear Modes/Energy Saver

}key to cancel all the settings.

DIf you need to change any of the print settings, press the [

Print Setting

]key.

The “Document Server: Print Conditions” display appears.

Note

❒The print settings remain in the machine after printing.

❒The print settings of the document you select first are applied to the

merged documents.

❒If you select multiple files, you can confirm the file names or print order of

the files you selected in step Cby scrolling through the list with the [T]and

[U]keys.

❒Press the [

Select File

]key to return to the “Document Server: Files” display.

Reference

For details, see the explanations of each function in this manual.

EEnter the required number of prints using the number keys.

Note

❒Up to 999 can be entered.

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