Ricoh Aficio 350 Manuel utilisateur

350/450 Series

Operating Instructions

Security Reference

For safety, please read this manual carefully before you use this product and keep it

handy for future reference.

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get

maximum versatility from this machine all operators should carefully read and follow the instructions in

this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information in the Copy Reference manual before using this machine. It con-

tains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Important

Parts of this manual are subject to change without prior notice. In no event will the company be liable

for direct, indirect, special, incidental, or consequential damages as a result of handling or operating

the machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual

might result in hazardous radiation exposure.

Trademarks

Microsoft®, Windows®and Windows NT®are registered trademarks of Microsoft Corporation in the

United States and/or other countries.

AppleTalk, Apple, Macintosh, Mac and TrueType are registered trademarks of Apple Computer, Incor-

porated.

Other product names used herein are for identification purposes only and might be trademarks of their

respective companies. We disclaim any and all rights in those marks.

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

TABLE OF CONTENTS

ISO15408 Security Capability.................................................................... 1

1.Security Settings

Operating Conditions................................................................................. 3

Operating Environment .................................................................................. 3

Key Operator Settings.................................................................................... 4

User Settings.................................................................................................. 5

Security Functions of This Machine ......................................................... 6

Protection of Documents Temporarily Saved in the Memory of This Machine

.... 8

Scanning the Original in Copier, Scanner or Document Server Mode........... 8

Canceling a Transmission While the Original is Being Scanned (Facsimile)

....... 8

Canceling a Print Job ................................................................................... 11

Resetting this machine................................................................................. 11

Protecting Documents Stored in the Document Server ....................... 12

Scanning in Document Server mode ........................................................... 13

Scanning in Copy mode ............................................................................... 20

Scanning in Scanner Mode .......................................................................... 24

Storing from Printer Driver ........................................................................... 31

Scanning in Facsimile Mode ........................................................................ 44

Sending a Stored File................................................................................... 49

Printing Stored Documents .......................................................................... 53

Locked Print.............................................................................................. 56

Printing a Locked Print File .......................................................................... 56

Deleting Locked Print Files .......................................................................... 57

Personal Boxes......................................................................................... 59

Printing Personal Box Messages ................................................................. 59

Key Operator Tools (for Administrator) ................................................. 61

Programming/Changing Key Operator Code ............................................... 62

Display Password with Stored File............................................................... 62

Delivery Server IP Address .......................................................................... 63

Programing/Editing Personal Boxes ............................................................ 63

Cautions When Using Security Modes................................................... 67

Key Operator Settings.................................................................................. 67

User Settings................................................................................................ 67

INDEX......................................................................................................... 68

ISO15408 Security Capability

The security mode of imagio Neo 350/450 series are compliant with ISO/IEC

15408 (level:EAL3) standards. Users requiring security control must use this ma-

chine in security mode.

Unauthorized copying and access through customer networks reduces docu-

ment security. Confidential documents should be protected using security

modes.

To enable security modes, contact an engineer through your sales or service rep-

resentative.

Refer to the version of software in the following table to see if the products you

are using are certified models or not. Contact your sales or service representative

to check which version of software is installed on the machine.

Certified Version

System/Copy 5.23 Printer Application 3.02

NIB 1.79 Scanner Application 2.24

Net File Application 2.19

Remote Fax Application

5.20.1

Fax Application 5.21.0 FCU Dver 07.00.00

Security Settings

Operating Conditions

This machine has two modes: normal,

and security-enhanced mode. “Secu-

rity Functions of This Machine” are

available only in security mode.

Security modes operate on the

premise that the machine is used un-

der the following conditions:

Operating Environment

• This machine is used normally (i.e.

it is not damaged, modified or

lacking components).

• When connected to a network, this

machine is protected from unau-

thorized access and attacks such as

packet wiretapping.

• The machine is managed by a person

who has carefully read and under-

stood the operating instructions for

this machine and can ensure mainte-

nance and safe operation by general

users.

Note

❒

Customer engineers dispatched from

Ricoh Company, Ltd. and affiliated

companies are instructed to maintain

user information security. Key opera-

tors can ask customer engineers to ob-

serve the maintenance procedure.

❒

Ricoh Company, Ltd. and affiliated

companies manage the CSS centers

(or Ricoh service centers ) that pro-

vide maintenance services via tele-

phone lines.

❒CSS centers (or Ricoh service cen-

ters) manage each user's informa-

tion very carefully.

In General Office

• The machine is located in a room

and connected to a telephone line

or an internal network.

• Entry is restricted so that unautho-

rized persons cannot use this ma-

chine.

• A firewall prevents unauthorized

external access.

In Public Facilities

• The machine is monitored by facility

personnel.

• The machine is connected to tele-

phone line but not to a network.

Document Server mode is disabled.

Security Settings

Key Operator Settings

•The machine is not protected from

illegal operations using networks

such as wiretapping. Users need to

take general measures to prevent

unauthorized access to user net-

works.

•This machine is not protected from

physical attacks such as removing

or exchanging the hardware incor-

rectly. Users need to take general

measures to prevent physical at-

tacks.

•After relocating the machine or

power outage, check the following

to ensure machine security:

•"Security" is displayed on the

control panel.

•The Key Operator Code is pro-

grammed using an eight-digit

number.

•[All Initial Settings]is selected for

the applicable range of the Key

Operator Code.

•[OFF]is selected under [Display

Password with Stored File].

•Use the display to check the securi-

ty modes are working properly.

When the machine is operating in

security modes, the date/time and

“Security”are alternately dis-

played in the top right-hand cor-

ner of the display. For details

about how to operate this machine

in security modes, ask your sales

or service representative.

•Program a Key Operator Code to

prevent unauthorized persons

from making or changing User

Tools settings. Program the Key

Operator Code using 8 digits with

the number keys, and then select

[All Initial Settings].

Note

❒When choosing a Key Operator

Code, do not use multiple repe-

titions of the same number such

as “00000000”or sequences such

as “12345678”. These kinds of

codes can be guessed easily. Us-

ing such codes will reduce secu-

rity.

Reference

See "Key Operator Code", "Key

Operator Tools 1/2" in the Sys-

tem Settings manual.

•To view a password for a docu-

ment stored in the document serv-

er, press [Display Password with

Stored File], and then select [ON].

Make sure to select [OFF]after

viewing the password.

If [ON]is left selected after viewing

the password, security is not guar-

anteed.

Note

❒When choosing a password for

the Personal Box, do not use

multiple repetitions of the same

number such as “0000”or se-

quences such as “1234”. These

kinds of codes can be guessed

easily. Using such codes will re-

duce security.

Reference

See "Display Password with

Stored File", "Key Operator

Tools 2/2" in the System Set-

tings manual.

Operating Conditions

User Settings

•Enter passwords discreetly. If you

note a password on paper, keep it

hidden from other people.

•Register a user name for a docu-

ment stored in the document serv-

er to identify creator or type, but

not to protect the document from

other people.

•When the machine is operating in

security modes, the date/time and

“Security”are alternately dis-

played in the top right-hand cor-

ner of the display. For details

about how to operate this machine

in security modes, ask your sales

or service representative.

Note

❒When choosing a password for a

document stored in the document

server or the locked print, do not

use multiple repetitions of the

same number such as “0000”or se-

quences such as “1234”. These

kinds of passwords can be guessed

easily. Using such codes will re-

duce security.

Security Settings

Security Functions of This Machine

This machine provides the following

security functions:

❖

❖❖

❖Protection of documents temporarily

saved in memory (in Copier, Facsimi-

le, Printer, Scanner and Document

Server modes)

Deleted data is not reused. It is not

available to other users.

If you push {

{{

{Clear Modes}

}}

}key in

stopped copy process, you can de-

lete temporarily saved documents

scanned in Copier, Facsimile or

Scanner mode and data sent to the

printer (this machine).

❖

❖❖

❖Protection of documents stored in the

document server

You can attach a password to a

document stored in the document

server. Printing, delivery and fax

transmission of documents is not

possible unless the password is en-

tered. Your documents are thereby

protected from unauthorized ac-

cess.

Note

❒

If you enter a password incorrect-

ly, an error message will ap-

pear:”Password entered is not

correct”. Press [

Exit

], and then en-

ter the password again. When the

machine is operating in security

modes, if you enter an incorrect

password three times consecu-

tively, document access will be

denied. You will be unable to ac-

cess the document even if you

subsequently enter the password

correctly. Once document access

is refused, even if you subse-

quently enter the correct pass-

word, the message “Password

entered is not correct”will ap-

pear. To release the lock, turn off

the main power switch, and then

turn it on to re-enter.

❖

❖❖

❖Protection of documents printed with

the Locked Print function (Printer

mode)

When using Locked Print, printing

is not possible unless a password is

entered using the control panel.

Your documents are safe from be-

ing viewed by other people.

Note

❒If you enter a password incor-

rectly, an error message will ap-

pear:”Password entered is not

correct”. Press [Exit], and then

enter the password again. When

the machine is operating in se-

curity modes, if you enter an in-

correct password three times

consecutively, document access

will be denied. You will be un-

able to access the document

even if you subsequently enter

the password correctly. Once

document access is refused,

even if you subsequently enter

the correct password, the mes-

sage “Password entered is not

correct”will appear. Turning

off the main power switch will

delete the document awaiting

printing. To release the lock,

you have to send the print job

from your computer again.

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