InnerSpace Ventaire Manuel

Instruction Guide for

Scope Drying Unit

Ventaire™Endoscopy System

888-435-2256 | innerspacehealthcare.com

Introduction

System Overview ........................................................................3

System Speciﬁcations..................................................................4

Replacement Information.............................................................4

InnerSpace Barcodes ..................................................................4

• Using InnerSpace Scope Barcodes ........................................4

• Using Embedded Manufacturers’ Scope Barcodes ................4

• Using InnerSpace User Barcodes ..........................................4

InnerSpace Support .....................................................................4

System Administrators

Setup ..........................................................................................5

Settings ......................................................................................5

• Exporting Data .....................................................................6

• Drying ..................................................................................6

• Sound ..................................................................................7

• Filters and Tubes .................................................................7

• Attaching Barcode Stickers ..................................................7

• Importing Users....................................................................8

• Importing Scopes .................................................................8

• Wi-Fi ...................................................................................8

• Factory Reset .......................................................................8

System Operators

Status Indicators .........................................................................9

Drying a Scope .........................................................................10

Pausing a Drying Cycle .............................................................10

Removing a Scope ....................................................................11

Restarting Scope Drying Unit ....................................................11

Appendix

Care and Maintenance ..............................................................12

Product Ordering and Replacement Information ........................12

Instructions ...............................................................................13

• Removing and Replacing Tubes ..........................................13

• Removing and Replacing Air Filter ......................................13

• Connecting Scope Drying Unit to Building’s Air Supply ........13

• Mounting a Scope Drying Unit to IV or Scope Pole ..............14

• Mounting a Scope Drying Unit to Wall .................................15

Instruction Guide for Scope Drying Unit

Table of Contents

System Overview

Healthcare-associated infections (HAIs) affect one out of every 31

hospital patients at any given time, according to the Department

of Health and Human Services’ Agency for Healthcare Research

and Quality. Over one million HAIs occur every year in the US,

leading to loss of life and rising healthcare costs. A drying device

that forces air through the interior lumens of the endoscope can

reduce the level of moisture inside the scope and, therefore, the

chance of contamination and infection.

InnerSpace’s Ventaire Endoscopy System includes products that

assist endoscopy staff in the safe and thorough drying, tracking,

and storage of reprocessed scopes, including scope drying and

tracking cabinets and scope drying units. Both products provide

consistent and continuous delivery of HEPA-ﬁltered, pressurized

air into endoscope channels to keep scopes dry.

The scope drying unit offers a ﬂexible solution for thoroughly

drying the interior lumens of endoscopes. The compact size of

the drying unit contributes to its ﬂexibility – it can be placed on

a counter or other surface, including carts, or mounted on a wall,

IV pole, or scope pole. Scope drying units are available in two

versions: one version has a compressor that supplies air, and the

other version connects to a building’s air supply. The scope drying

unit’s compressor is balanced for low-vibration operation.

Once the unit’s drying cycle is complete, the endoscope can be

placed in a scope drying and tracking cabinet for continued drying

and venting or stored in an endoscope cabinet. The drying unit

works with all major endoscope brands.

A scope drying unit includes a barcode scanner. Disposable

tubes and connector kits are needed to operate the unit and are

purchased separately. See Appendix for order information.

Instruction Guide for Scope Drying Unit

Introduction

• Easy-to-read touchscreen and intuitive interface

• Notiﬁes operator when tubes and ﬁlters need replacement

• Barcode scanning streamlines operation

• Can dry two scopes at the same time

• Uses disposable connectors

• Collects scope drying activity, including date and time of

operation, the operator, and scope identiﬁcation. Customizable

settings ensure drying process complies with organization's

guidelines

• Compatible with InnerSpace Cloud platform for remote

management and monitoring

• Lists of users and scopes can be uploaded and downloaded

via USB or InnerSpace Cloud

System Specications

Dimensions (nominal)

• Exterior: 7.5"w x 8"d x 10"h

• Display screen: 5" diagonal length

Unit with compressor

• Air output:

·Compressor output: 5 PSI (maximum PSI)

·LPM: 1.65 CFM (46.7 LPM)

• Decibels:

·71 dB

• Weight: 14.3 lb

• Electrical requirements: 115 VAC (less than 2 amps)

• Power cord length: 10 feet

Unit without compressor

• Compressor output: Not to exceed 10 PSI

• Weight: 8.1lb

• Electrical requirements: 115 VAC (less than 2 amps)

• Power cord length: 10 feet

Replacement Information

The scope drying unit includes a disposable ﬁlter and tubes

that will need to be replaced (ﬁlter every 6 months, tubes every

24 hours). Connectors are single use. To ﬁnd the connector

kit compatible with your endoscope or to order replacement

products, call InnerSpace Customer Service at 888-435-2256 or

innerspacehealthcare.com/Ventaire

InnerSpace Barcodes

A drying unit can read one dimensional (1D) barcodes, including

most endoscope manufacturers’ barcodes. Depending on the

administrator’s setup of the scope database, a scope can be

scanned using the InnerSpace endoscope barcode stickers

provided or the endoscope manufacturers’ barcode.

A set of InnerSpace barcode sticker sheets for ID badges and

endoscopes is included with the scope drying unit. Scanning

badges and scopes saves time for both administrators and

system operators compared to manually entering information

into the system.

InnerSpace Support

For questions about your scope drying unit, call InnerSpace

Customer Service at 888-435-2256.

Instruction Guide for Scope Drying Unit

Introduction

Setup

Administrators have access to the settings menu and can add

and remove user and administrator proﬁles; add, edit, and delete

scope inventory; and view system details. Users can connect

scopes and manage drying cycles.

Most of the steps that system administrators complete in the

initial setup will not need to be repeated, but administrators

can continue to add, edit, and delete existing information,

such as users, scopes, and scope drying times. Users will see

information and interact with the system interface based on the

administrator’s setup.

After the Ventaire drying unit is powered, the main screen

will be displayed.

Settings

Settings allows administrators to set up system defaults, export a

report, input a list of users and scopes, connect to network, and

reset tubing and ﬁlter replacement notiﬁcations.

To access the settings menu, select the settings icon at the top

right corner of the screen. A screen prompting the administrator

to enter a PIN will appear. Enter the default admin PIN of 0001 to

access the system and take you to the Settings menu.

Instruction Guide for Scope Drying Unit

System Administrators

Exporting Data

Allows the administrator to download a report of all available

scope data, including dates and times scopes were dried, scope

activity, user and scope information, scope drying time, and when

tubes and ﬁlters were replaced.

To generate a report, select Settings and then Export Data. Insert

a USB into the port on the drying unit. After the system registers

that a USB has been inserted, select Download Report. When the

report is downloaded, remove the USB from the drying unit and

insert it into a computer to view the report.

Drying

Allows the administrator to change the steps that users follow to

dry a scope and to change scope drying durations.

The system default requires users to scan the InnerSpace

barcode on their ID badge, but administrators can edit the steps

to include scanning barcodes on both an ID badge and a scope

to initiate drying.

To change the steps that users will follow, select or deselect the

boxes that apply to your process.

The drying unit is preconﬁgured with default settings for drying

durations, but it is the responsibility of those using the system to

determine drying durations based on the organization’s guidelines

and/or the guidelines provided by the endoscope manufacturer.

The drying default of 10 minutes is based on tests that tracked

the amount of moisture in the air within the channels of an

endoscope through a 10-minute drying cycle. Humidity probes

were attached to an endoscope at the air/water port, the suction

port, and the distal tip. After 10 minutes of continuous drying, the

moisture level dropped until it reached ambient humidity levels.

To change the drying cycle default, choose the right or left drying

port and then tap “+” or “–” until you reach the desired duration.

Instruction Guide for Scope Drying Unit

System Administrators

Sound

Allows the administrator to adjust the sound settings when a

barcode is scanned and when a drying cycle is complete.

To change sound settings, select or deselect the sound setting boxes.

Filters and Tubes

Allows the administrator access to the drying unit’s air ﬁlter and

tube settings. It notiﬁes when each should be replaced as well as

when they last were replaced. When it is time to replace the tube

or air ﬁlter, select Replace Tubes or Replace Filter. Replace air

ﬁlters every 6 months (180 days) and tubes every 24 hours.

See page 13 for replacement instructions.

The drying unit will display reminders to replace the tubes and

air ﬁlter. To change the reminder notiﬁcation screens, select Filter

& Tubes. Administrators can require that users scan the barcode

on their ID badge to dismiss a reminder notiﬁcation and/or set

the snooze option for the notiﬁcation, which allows the user to

complete one additional drying cycle.

To snooze a notiﬁcation, select “Allow snooze reminders.” To

require users to scan the barcode on their ID badge to dismiss the

notiﬁcation screen, select “User barcode required to dismiss.”

Attaching Barcode Stickers

Follow these instructions to attach barcode stickers to ID badges

and endoscopes:

ID badge barcode stickers

• Scan barcode to identify a user. Peel and afﬁx sticker ﬁrmly to

their ID badge

Endoscope barcode stickers

• Scan barcode to identify an endoscope. Peel and afﬁx sticker

ﬁrmly to the endoscope

After an InnerSpace ID badge or scope barcode sticker is afﬁxed,

administrators can scan the barcode to add a user or scope to the

drying unit system.

To reorder sticker sheets, contact InnerSpace Customer Service at

1- 888-435-2256 or [email protected]

Instruction Guide for Scope Drying Unit

System Administrators

Importing Users

User names are added to the system by importing them using

a USB device. To add a user, the user’s name, email address,

department, and PIN will need to be entered. The PIN needs to

match the PIN on the ID badge barcode sticker assigned to

that user.

To add a user, download a CSV ﬁle to a USB from the settings

menu under Import Users. Insert the USB into the side port on the

drying unit. Once the system registers a USB has been inserted,

Download Template will appear. Select to download to the USB.

Remove the USB and insert into a computer to view and add

user information.

Add user information to the CSV ﬁle, save it, and then reinsert the

USB into the port on the drying unit. Select Import Users to upload

the user information.

Importing Scopes

Scopes are added to the system by importing them using a USB

device. To add a scope, the scope serial number, brand, model

number, internal ID, description, and barcode need to be entered.

The barcode will need to match the barcode on the InnerSpace

endoscope barcode sticker sheet for that scope or match the

endoscope manufacturer’s barcode.

To add a scope, download a CSV ﬁle from the settings menu

under Import Scopes. Insert the USB into the side port on

drying unit. Once the system registers a USB has been inserted,

Download Template will appear. Select to download to the USB.

Remove the USB and insert into a computer to view and add

scope information.

Add scope information to the CSV ﬁle, save it, and then reinsert

the USB into the port on the drying unit. Select Import Scopes to

upload scope information.

Wi-Fi

Allows the administrator to connect to a wireless network.

InnerSpace Support Technicians will provide the service needed to

connect a device to Wi-Fi and can be reached at 888-435-2256.

Factory Reset

To reset, select Reset Device. The system will shut down and

reboot. All preexisting data will be erased and will need to be

uploaded again.

Instruction Guide for Scope Drying Unit

System Administrators

System Operators

A system operator checks scopes in, connects scopes, and

manages the drying process.

For questions or help with the scope drying unit, contact

InnerSpace Customer Service at 888-435-2256.

Status Indicators

Operate the system from the main screen.

The main screen uses color and a timer to show the drying process.

Green: The right or left port is available and ready for a scope to

be connected and dried.

Blue: The right or left port is in use and drying a scope. The timer

indicates minutes left in drying cycle. When timer is at 0:00, the

right or left drying port has completed the drying cycle, and the

scope can be removed.

Instruction Guide for Scope Drying Unit

System Operators

Drying a Scope

Before initiating the drying process, a scope must be attached

to a connector and tube. How the connector is connected to the

scope depends on the type of connector you are using. Go to

innerspacehealthcare.com/Ventaire for connector kit instructions.

To begin a drying cycle:

Select Start for port that tube is attached to.

The display prompts the user to connect the

tube to a connector and then to the scope.

Depending on your administrator’s system setup, you may either

be required to scan the barcode on your ID badge or to scan both

the barcode on your ID badge and the barcode on the endoscope.

All scanned information will appear on the display.

The user can change the drying cycle duration by selecting “+” or

“-” until the desired duration is reached, and then select Start or

make an additional scan of either the barcode on an ID badge or

scope to initiate drying.

The main screen appears with a blue banner identifying the right

or left port, displaying Drying, and a timer showing time left in the

drying cycle.

Pausing a Drying Cycle

To pause a drying cycle, select Pause. To resume drying,

select Resume.

Instruction Guide for Scope Drying Unit

System Operators

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