Dictaphone ExecTalk Plus 1709 Manuel utilisateur

Description

The Dictaphone ExecTalk PlusTMvoice pro-

cessing system is a deluxe, fully-featured

machine with enhanced features designed

for the convenience of both the dictator and

the transcriptionist. Dictation features in-

clude a 3-line time line display, a combined

alarm clockltape counter/stopwatchltime

counter, voice-activated recording

(VOX),

one-step Conference recording, Telephone

recording (using an induction coil or

adapter), a mute control for filtering out or

reducing background noise, and a full

series of alert tones. The ExecTalk Plus dic-

tatingltranscribing machine uses a Lite

MikeTMhand microphone with separate Let-

ter and Special Instruction Q-AlertB indexing

controls. An optional telephone style hand-

set microphone and cradle are also

available.

For the transcriptionist, the ExecTalk Plus

desktop includes scan (for displaying the

contents of the cassette on the time line),

search (for previewing special instructions),

letter and instruction counters, a hold fea-

ture, audible single and double cue tones,

fully adjustable auto backspace and built-in

erase. To transcribe from the ExecTalk Plus

unit, add a DictamaticBfoot control and

choice of headsets.

Machines equipped with a two-speed TAPE

SPEED switch, permit you to record (and

play back) at half speed, doubling the re-

cording capacity of a single cassette to up

to two full hours. Machines with a FAST

PLAY button permit you to listen to play-

back at a speed approximately

25%

faster

than normal.

The ExecTalk Plus unit comes with an AC

power supply, a blank cassette and a dust

cover.

CONTENTS

..........

Description Inside Front Cover

.............

Controls and Indicators 1

...............

Dictating Instructions

...................

Dictation Setup

...................

Power OnIOff

..............

Setting ClockIAlarm

................

Loading Cassette

...............

Recording Dictation

....

Voice-Activated (Vox) Recording

................

Q-Alert@Indexing 6

..............

Reviewing Dictation 6

FastPlay

......................

.................

Editing Dictation 7

.................

Ending Dictation

.............

Conference Recording 7

..............

Telephone Recording 7

.................

Dictation Display

..............

Dictation Alert Tones 10

Accessories and Options for Dictation 11

............

Transcribing Instructions 12

...............

Transcription Setup 12

...................

Power OnIOff

..............

Setting ClocklAlarm 13

.............

TranscriptionDisplay

...........

Transcribing Procedures 16

................

Loading Cassette 16

.........

Previewing Tape Contents 16

...........

Beginning to Transcribe 17

..................

Auto Backspace 17

..........................

Erase 18

...........

Transcription Alert Tones 18

Accessories and Options for

.....................

Transcription 18

...........

Transcription-at-a-Glance 18

.....................

Specifications 19

Notices

..........................

Controls and Indicators

This section contains a brief description of

all controls and indicators on the ExecTalk

PlusTMvoiceprocessingsystem. Refer to the

labeled photograph on the front foldout for

location of these controls and indicators. For

complete operating instructions, see appro-

priate sections of this manual.

Recorder

On Press to turn unit on or off. Red LED

illuminateswhen unit is on. With hand

microphone and cradle attached, lifting

microphone turns unit on. Replacingthe

microphone in the cradle turns unit off. Red

ON LED also serves as a voice-modulation

monitor during recording modes.

Conf (Conference) Press to enter Con-

ference Record mode. Red LED illuminates.

Press CONF or STOP to terminate.

Tel Rec (Telephone Record) With a

telephone adapter attached, press and hold

until red LED illuminates. Disables all other

functions. Press again to cancel Telephone

mode.

Search Press to locate rapidly and listen to

special instructions recordedon tape before

beginning transcription.

Play Press to listen to dictation. Green

LEDs illuminate. Touch STOP, REWIND or

FF (Fast Forward) to cancel.

Stop Press to terminate any tape motion

functions except Telephone Record.

Rewind Press to rewind tape. Green LED

illuminates.Touch STOP, FF (Fast Forward)

or PLAY to cancel.

(Fast Forward) Press to advance tape

rapidly. Green LED illuminates.Touch STOP,

REWIND or PLAY to cancel.

Scan Press to rewind and simultaneously

display cassette contents.

Play (Fast Play) If your machine has an

F Play button, press to hear fast playback

of recording from play mode. Amber LED

illuminates. All playback will be 25% faster

than normal. Press F Play again to cancel

Fast Play mode.

Erase Press simultaneouslywith either

REWIND or FF to erase dictation. Red LED

illuminates.

Speaker Move switch to ON position to

hear playback through internal speaker.

When in OFF position, playback is heard

through the microphone or headset.

Tape Speed If your machine has a TAPE

SPEED switch, the standard setting is

2.4,

which provides optimum sound quality.

Move switch to 1.2 (half speed) position to

double recording capacity.

VOX Move switch to ON position for voice-

activated recording in Record Lock, Con-

ference or Telephone Record mode.

Mute Move switch to ON position to filter

out or reduce recording of background

noise when dictating in noisy locations.

Clear With the recorder turned on, press

to reset digital counter to zero.

Hold Press to "freeze" the display when a

cassette is removed temporarily. "Hold"

indicator appears in the far right section of

the display.

Mode Tap to enter any of the five display

modes-Clock, Alarm, Timer, Time Counter

and Counter.

Select Press to select the time element

(hours, minutes, AMlPM12Chour format) you

want to change.

Set Press to change the selected time and

to turn on and off the alarm andlor timer.

Display Window Contains Letter and

InstructionsCounters, Time Line display,

digital Clock and Timers, No Cassette and

End of Tape indicators.

Eject Press to open cassette compartment

door and clear display.

Volume Adjusts volume of playback.

ToneNOX Adjusts playback bassltreble

range; in VOX mode, adjusts recording sen-

sitivity level.

Microphone/Foot ControlJack Receptacle

on left side panel of recorder for connecting

hand microphone or foot control.

HeadsetJack Receptacle on right side

panel of recorder for connecting headset.

Lite MikemHand Microphone

Stop Press to terminate any function ex-

cept Telephone mode.

Rewind/Play Hold down to rewind tape;

release for auto playback. Green LED

illuminates in Play mode.

Lock Press to Lock unit into Continuous

Record mode. Red LED illuminates. Press

STOP, RECORD or REWINDIPLAYto

cancel.

Record Hold down to record dictation;

release to stop recording. Red LED

illuminates.

Cue Button To mark end-of-letter, press

L (Letter) cue button. A tone will sound.

Fwd Hold down to fast forward tape.

Release button to stop or to enter autoplay

mode (if recorder was in Play mode prior to

fast forward).

S Cue Button Press S (Special Insrruction)

cue button once to record a Special Instruc-

tion cue. Two tones will sound.

Speed Adjusts playback speed when unit

is in use as a transcriber.

Dictating Instructlons

Dictation Setup

Attach the microphone cradle to the left

side of the machine.

Insert the microphone plug into the

MICROPHONEIFOOTCONTROL jack on

the left side of machine with the cable

exiting toward the front.

If your machine has a TAPE SPEED

switch, move the switch to the 2.4 posi-

tion. (The slower 1.2 cmlsec speed may

be used for lengthy recordings.)

Power OnlOff

Plug the power supply cord into the

POWER jack on the rear of the machine.

Plug the power supply cable into any

grounded AC 120V wall outlet.

Pick up the hand microphoneor press

the ON button on the desktop control

panel to turn on the unit. On LED

illuminates.

To turn off unit, replace the hand micro-

phone in its cradle or press the ON but-

ton on the desktop control panel. On LED

extinguishes.

a power interruptionoccurs and the

display is flashing, press CLEAR to reset

the display.

Setting ClocklAlarm

When you first set up your ExecTalk Plus

machine, you may want to set the time on

the digital clock.

Clock

Display

Clock

To set the time:

Press the ON button to turn on the

recorder.

Tap the MODE button until "Clock" ap-

pears on the display.

Press and hold SELECT for approxi-

mately 4 seconds, causing the AM (or

PM) indicator to blink. Tap SET to change

to desired format (AM, PM, or 24-hour).

To change from 24-hour to 12-hour for-

mat, hold SELECT for approximately

'4:

seconds; then tap SET. (The blinking AM

will appear.)

Once the AM or PM format is estab-

lished, tap SELECT. Hours will start

blinking.

Tap SET until the desired digits appear.

(Holding SET for more than two seconds

causes digits to count up rapidly.)

While Hours are blinking, tap SELECT to

change the minutes in the same way you

changed the hours.

Tap SET (or press and hold) until the

desired digits appear.

After four seconds of inactivity, blinking

stops and the last selection takes effect.

Alarm

To set the alarm:

Tap MODE until "Alarm" appears on the

display.

Proceed exactly the same way as in set-

ting the time (12124-hour format is deter-

mined by clock setting).

The alarm will "go off" at the preset time.

To shut off the alarm beeper, press SET.

(Beeping stops automatically after approx-

imately one minute.)

To turn off Alarm mode, press SET while in

Alarm mode. Whenever the alarm setting is

changed, the alarm is turned on.

When the alarm is on, "Alarm" remains on

the digital display regardless of current

mode.

NOTE: If using a

30 standard cassette,

tap MODE until "C 60" appears on the

display; then tap SET to change cassette

length setting to

30."

(See Dictation Display section for informa-

tion on the Timer and Counter modes.)

Loading Cassette

Press EJECT button to open cassette

compartment door.

Alarm

Insert tape as illustrated in the diagram

b-4

1-4

inside the cassette compartment, with

3.~

Side 1 up and exposed tape toward you.

";I

Press down on cassette compartment

door until it latches.

Alarm

Display

Recording Dictation

To record dictation:

Lift microphone from its cradle.

Holdingthe microphone approximately

inches from your mouth, press and hold

the RECORD button. (Record LED illumi-

nates and On LED modulates.) Begin

speaking in a normal voice.

Release the RECORD button to stop

recording. (Record LED extinguishes.)

For continuous recording, use Record Lock

mode. If you wish to record "hands free,"

you can leave the microphone in its cradle.

Press

button on the desktop control

panel.

Press LOCK button on the hand micro-

phone. To stop recording, press STOP

If you are recording in

noisy location,

move the MUTE switch to the

position

to reduce recording of excessive back-

ground noise.

(See Dictation Display section for informa-

tion on the multi-functionLCD display.)

Voice-Activated

(VOX)

Recording

While using the Vox mode, you can dictate

hands-freeand pause as much as you want

without wasting tape. Your voice causes

recording to start. When you pause, the

tape stops moving until you begin speaking

again.

For Vox recording:

Press ON button.

Move VOX switch on control panel to ON

position.

Control Panel

Depending upon the amount of

background noise, you may need to ad-

just Vox sensitivity; slide the TONENOX

control to the right

(+)

to increase sen-

sitivity or towards the left

(-)

to decrease

sensitivity.

Press LOCK button on hand microphone.

(Microphone may remain in cradle.)

Recording begins when you start speak-

ing. Tape movement continues for approx-

imately four seconds after voice stops

and resumes when speaking continues.

To stop Vox recording:

Move VOX switch to OFF position. To

stop tape motion, press STOP.

NOTE: Cue tones can be recorded in Vox

mode. (See Q-Alert Indexing.) Vox can also

be used in conferenceand Telephone

Record modes.

Q-Alert@Indexing

When you finish dictating a letter or docu-

ment, mark this position on the tape. Mark-

ing the place where each letter ends makes

it easy for you to find your place for review

and allows the transcriptionist to locate eas-

ily each individual letter andlor special

instruction.

To record a Letter cue tone:

At the end of your letter or document,

press and release the

"C'

(Letter) cue

button on the hand microphone. A tone is

recorded, the count on the Letters

counter increases by one, and a space

appears on the upper time line to

separate the segment bars representing

that document from the next document.

To record a Special instruction such as a

priority designation for the transcriptionist:

At the point where you want to record a

special instruction, press and release the

"S" (Special Instruction)cue button on

the hand microphone before dictating the

instruction. Two tones are recorded, a

segment bar appears on the lower time

line display and the count on the Instruc-

tions counter increases by one.

A maximum of

cues of each type can be

recorded on a single cassette.

Reviewing Dictation

You may listen to your dictation through the

speaker in the hand microphone or through

the unit's internal speaker (move SPEAKER

switch on the desktop unit to the ON

position).

To rewind, press and hold the REWIND1

PLAY button on the Lite Mike microphone.

During rewind you will hear audible feed-

back and all cue tones to facilitate place-

finding. Release button for automatic,

playback.

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