Copystar 250ci Manuel utilisateur

250ci/300ci/400ci/500ci

FAX System(Q)

OPERATION GUIDE

Please read this Operation Guide before using this machine. Keep it close to the machine for easy reference.

Introduction

In this Operation Guide, 250ci/300ci/400ci/500ci are referred to as 25 ppm model, 30 ppm model, 40 ppm model

and 50 ppm model respectively.

OPERATION GUIDE i

Safety Conventions in This Guide

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to

protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.

The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or

incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to

or incorrect compliance with the related points.

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are

indicated inside the symbol.

The symbol indicates that the related section includes information on prohibited actions. Specifics of the

prohibited action are indicated inside the symbol.

The zsymbol indicates that the related section includes information on actions which must be performed.

Specifics of the required action are indicated inside the symbol.

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide

are illegible or if the guide itself is missing. (fee required)

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

.... [Warning of prohibited action]

.... [Disassembly prohibited]

.... [Alert of required action]

.... [Remove the power plug from the outlet]

.... [Always connect the machine to an outlet with a ground

connection]

ii OPERATION GUIDE

<Note>

Due to performance updating, information in this Operation Guide is subject to change without notice.

OPERATION GUIDE iii

Contents

1 Part Names and Functions

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

2 Preparation Before Use

Selection of Telephone Line (Inch version only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Selection of Transmit Terminal Identification (TTI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Setting the TTI information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Date and Time Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

3 FAX Operation (Basic)

Enter key and Quick No. Search key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Automatic Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

FAX Automatic Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Cancelling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Using One-touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27

Using the Speed Dial key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Dialing the Same Receiving System (Redial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31

4 FAX Operation (Advanced)

Long Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Broadcast Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Standby Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Interrupt Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Chain Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Manual Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Manual Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Remote Switch Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Printing/Sending Received Faxes by Requirements (Memory Forwarding) . . . . . . . . . . . . . . 4-17

FAX Box Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Sub Address Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36

Program Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

Polling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-40

Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-49

Other Convenient Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-53

5 Checking Transmission Results and Registration Status

Various Tools for Checking Transmission Results and Registration Status . . . . . . . . . . . . . . . . 5-2

Checking FAX Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Printing Administrative Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Reporting FAX Receipt Result by E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

iv OPERATION GUIDE

6 Setup and Registration

FAX/TEL Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

FAX/Answering Machine Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Retry Times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Receiving Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Reception Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Media Type for Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

MP Tray Paper Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

DRD Reception (Available for inch versions only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

Transmission Restriction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16

Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-24

Reduced Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29

Duplex Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-30

2 in 1 Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-31

Remote Diagnostics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-32

Prohibiting FAX Printing at Specified Times (Unusable Time) . . . . . . . . . . . . . . . . . . . . . . . . . 6-33

7 Optional Equipment

Expansion Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Dual FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

8 About Network FAX

What is Network FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

9 Troubleshooting

Indicators During Sending/Receiving Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Precautions When Turning Power OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6

Appendix

Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-5

Menu List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-6

Received FAX Sizes and Paper Priority (Inch Model) . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-10

Received FAX Sizes and Paper Priority (Metric Model) . . . . . . . . . . . . . . . . . . . . . . . .Appendix-13

Error Code List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-16

OPERATION GUIDE v

Safety Information

About this Operation Guide

This Operation Guide contains information on using the facsimile functions of this machine. Please read the

Operation Guide before you start using the machine. Keep it close to the machine for easy reference.

During use, refer to the Operation Guide for your machine for information regarding the sections listed below.

Installation Precautions

Environment

Avoid installing this machine in locations where the top or upper rear portion of the unit will be exposed to direct

sunlight. Such conditions might adversely effect the unit’s ability to detect the correct size of originals and

documents. When such a location cannot be avoided, change the direction the unit is facing in order to eliminate

exposure to direct sunlight.

Power supply/Grounding the machine

Do not connect this machine to the same outlet as an air conditioner or copier, etc.

Precautions for Use

CAUTION

Do not leave the document processor open as there is a danger of personal injury.

Other precautions

Do not open the front cover or left cover, turn off the main power switch, or pull out the power plug while

transmitting, receiving, or copying.

This machine may only be used within the country of purchase due to the different safety and communication

standards in each country. (International communication standards, however, make the communication

between countries possible.)

This machine may be inoperable in areas with poor telephone lines or communication conditions.

• Caution Labels

• Installation Precautions

• Precautions for Use

• Loading Paper

• Toner Container and Waste Toner

Box Replacement

• Clearing Paper Jams

• Solving Malfunctions

• Cleaning

vi OPERATION GUIDE

‘CALL WAITING’ or other telephone company optional services that produce audible tones or clicks on the line

can disrupt or cause termination of facsimile communications.

No matter what the status of the unit, if the sound of the motor within the unit is audible, never open either the

front cover or the left cover, nor turn off the main power switch.

OPERATION GUIDE vii

General Notice

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN

SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL

FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS

RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED

MESSAGES RESULTING THEREFROM.

Trademark Information

• Microsoft, Windows, Windows NT, and Internet Explorer are registered trademarks of Microsoft Corporation

in the U.S. and other countries.

• Windows ME and Windows XP are trademarks of Microsoft Corporation.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC-AT are trademarks of International Business Machines Corporation.

• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their

respective companies. The designations™ and ® are omitted in this guide.

FCC PART 68 REQUIREMENTS

1This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On

the right side of the equipment to install FAX System (Q) is a label that contains, among other information,

a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the

telephone company.

2This equipment connects to the network via USOC RJ11C.

3A plug and jack used to connect this equipment to the premises wiring and telephone network must

comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant

telephone cord and modular plug is provided with this product. It is designed to be connected to a

compatible modular jack that is also compliant. See installation instructions for details.

4The REN is used to determine the number of devices that may be connected to a telephone line.

Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call.

In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of

devices that may be connected to a line, as determined by the total RENs, contact the local telephone

company. For products approved after July 23, 2001, the REN for this product is part of the product

identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a

decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.

5If this equipment causes harm to the telephone network, the telephone company will notify you in advance

that temporary discontinuance of service may be required. But if advance notice isn't practical, the

telephone company will notify the customer as soon as possible. Also, you will be advised of your right to

file a complaint with the FCC if you believe it is necessary.

viii OPERATION GUIDE

6The telephone company may make changes in its facilities, equipment, operations or procedures that

could affect the operation of the equipment. If this happens the telephone company will provide advance

notice in order for you to make necessary modifications to maintain uninterrupted service.

7If trouble is experienced with this equipment, please contact the following company for repair and (or)

warranty information:

If the equipment is causing harm to the telephone network, the telephone company may request that you

disconnect the equipment until the problem is resolved.

8This equipment cannot be used on public coin service provided by the telephone company. Connection to

Party line service is subject to state tariffs. Contact the state public utility commission, public service

commission or corporation commission for information.

9If your home has specially wired alarm equipment connected to the telephone line, ensure the installation

of this equipment does not disable your alarm equipment. If you have questions about what will disable

alarm equipment, consult your telephone company or a qualified installer.

10 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or

other electronic device, including FAX machines, to send any message unless such message clearly

contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission,

the date and time it is sent and an identification of the business or other entity, or other individual sending

the message and the telephone number of the sending machine or such business, other entity, or

individual. (The telephone number provided may not be a 900 number or any other number for which

charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the following

steps:(Insure that it will be transmitted, see Local FAX Name Registration on page 2-4, Local FAX

Information Entry on page 2-4, Date and Time Entry on page 2-6, and Selection of Transmit Terminal

Identification (TTI) on page 2-3.)

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk

of fire, electric shock and injury to persons, including the following:

CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication

line cord.

1Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in

a wet basement or near a swimming pool.

2Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote

risk of electric shock from lightning.

3Do not use the telephone to report a gas leak in the vicinity of the leak.

4Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They

may explode. Check with local codes for possible special disposal instructions.

SAVE THESE INSTRUCTIONS

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